Student and staff data: use of data analytics and machine learning

Jen Persson made this Freedom of Information request to Prifysgol Aberystwyth as part of a batch sent to 60 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Mae'r ymateb i'r cais hwn yn hwyr iawn. Yn ôl y gyfraith, ym mhob amgylchiad, dylai Prifysgol Aberystwyth fod wedi ymateb erbyn hyn. (manylion). Gallwch gwyno drwy yn gofyn am adolygiad mewnol.

Dear Aberystwyth University,

I am making a request under the Freedom of Information Act 2000 (FOIA).

Please can you provide information pertaining to any data analytics software used by the university using personal data about your students and staff, since 2012.

1a). Whether you are using any data analytics software at all:
1b) if so, which ones?
1c) what date this data analytics processing began?
1d) indicate whether in the past and ended, or still in current use

2a). Any predictive analytics software such as used in but not only, Blackboard, Xray and JISC supported Civitas.
2b) if so, which ones?
2c) what date this analytics processing began for predictive purposes?

3. If the answer to Q1a or Q2a is yes, please provide a copy of any contract terms on using the data by the provider company including
a) the data items feedling analytics, any profiling, and/or used in prediction
b) what the prediction purposes / aims are
c) training the software (such as AI and machine learning) by the provider using the data provided via your organisation.

4. Whether the University is using its own student or staff population data for machine learning for purposes not included in 1-3 above? (ie but not only, within the university computing department for any project or with another third-party)

5. From which time periods were the student or staff data collected which are processed in any of the above (ie not only, retrospective student data from the last ten years / only current intake which began in autumn term 2018)?

6. How many people/user accounts have access to the whole population student data in any of the above in this calendar year?

Thank you for your consideration.
Sincerely,

Jen Persson

Info Compliance [infstaff], Prifysgol Aberystwyth

1 Atodiad

Dear Jen Persson,

 

Thank you for your request for information, received by the University on
28^th November 2018, in which you requested the following:

 

Please can you provide information pertaining to any data analytics
software used by the university using personal data about your students
and staff, since 2012.

 

1)     

a)    Whether you are using any data analytics software at all:

b)   if so, which ones?

c)    what date this data analytics processing began?

d)   indicate whether in the past and ended, or still in current use

 

2)     

a)    Any predictive analytics software such as used in but not only,
Blackboard, Xray and JISC supported Civitas.

b)   if so, which ones?

c)    what date this analytics processing began for predictive purposes?

 

3)     

a)    If the answer to Q1a or Q2a is yes, please provide a copy of any
contract terms on using the data by the provider company including

b)   the data items feedling analytics, any profiling, and/or used in
prediction

c)    what the prediction purposes / aims are

d)   training the software (such as AI and machine learning) by the
provider using the data provided via your organisation.

 

4)    Whether the University is using its own student or staff population
data for machine learning for purposes not included in 1-3 above? (ie but
not only, within the university computing department for any project or
with another third-party)

 

5)    From which time periods were the student or staff data collected
which are processed in any of the above (ie not only, retrospective
student data from the last ten years / only current intake which began in
autumn term 2018)?

 

6)    How many people/user accounts have access to the whole population
student data in any of the above in this calendar year?

 

You will receive a response as soon as possible, and in any event not
later than in 20 working days (31^st December 2018). 

 

Yours sincerely,              

 

Julie Archer

 

[1]cid:image001.png@01D12B88.C75973D0
   

Julie Archer Julie Archer

Rheolwr Cofnodion Records Manager
   

Llyfrgell Hugh Owen Hugh Owen Library 

Prifysgol Aberystwyth, Aberystwyth University,

Penglais, Penglais,

Aberystwyth, Aberystwyth,

SY23 3DZ SY23 3DZ

DU UK

   

Ffôn: +44 (0) 1970 62 8593 Tel: +44 (0) 1970 62 8593

Gwefan: [2]http://www.aber.ac.uk/cy/infocompliance/ Website: [3]http://www.aber.ac.uk/en/infocompliance/

http://archiveshub.ac.uk/contributors/ab... http://archiveshub.ac.uk/contributors/ab...

Twitter: @AberUniArchives Twitter: @AberUniArchives

 

 

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2019.

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2019.

References

Visible links
1. http://www.aber.ac.uk/
2. http://www.aber.ac.uk/cy/infocompliance/
3. http://www.aber.ac.uk/en/infocompliance/

Dear Info Compliance,
please can you provide an update by when this information will be made available?
It was due by 31 December 2018.

Many thanks.
Sincerely,

Jen Persson