Stock & Non Stock Print

Response to this request is long overdue. By law, under all circumstances, Oxford University Hospitals NHS Foundation Trust should have responded by now (details). You can complain by requesting an internal review.

Dear FOI Team,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to details of current contract details for
Printed stationery and Managed Service print, covering both your operational print requirements and Communications team requirements.
The details we require are;
• Details of Current contract/framework details for Printed Stationery and Managed Service Print including offsite stockholding, online ordering/ consolidated invoicing
• Communications department Print spend, and if covered contractually.
• Start date and duration of the contract/framework
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages.
• Actual spend on contract/framework from the start of the contract to the current date broken down by Contractual managed stock and ad-hoc (Non-Stock) spend.
• What is the trust spending on print – both operational and Communications spend that isn’t covered contractually?
• • Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer(s) (both inside and outside of procurement) responsible for this contract?
Thank you for help

Yours sincerely

oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

[This is an automated acknowledgement of your request]

Thank you for contacting the Oxford University Hospitals NHS Foundation
Trust.

Your reference is F22-7913. Please keep a note of this reference if you
want to contact us about your request.

If you have submitted a request under either the Freedom of Information
Act 2000 or the Environmental Information Regulations 2004, your request
will be considered.

You should receive our response within the statutory time limit of 20
working days. Therefore, the deadline for providing a response to your
request is the 19/10/2022.

Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.

If you are looking for Trust expenditure information, this is available on
this webpage - [2]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [3]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

References

Visible links
1. https://oxford.disclosure-log.co.uk/
2. https://www.ouh.nhs.uk/about/foi/what-we...
3. http://www.ouh.nhs.uk/privacy/

noreply@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

[This is an automated email notification.]

Dear %%name%%,

We apologise for the delay in processing your request.

We are continuing to work on your request. We will endeavour to provide
you with a response as soon as possible.

Your reference number is F22-7913 in relation to %%subject%%. Please keep
a note of this reference number if you want to contact us about your
request.

Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.

As we have taken longer than 20 working days to respond, you have a right
to complain to the Information Commissioner's Office (ICO) about us -
[2]https://ico.org.uk/make-a-complaint/offi....

If you are looking for Trust expenditure information, this is available on
this webpage - [3]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [4]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

References

Visible links
1. https://oxford.disclosure-log.co.uk/
2. https://ico.org.uk/make-a-complaint/offi...
3. https://www.ouh.nhs.uk/about/foi/what-we...
4. http://www.ouh.nhs.uk/privacy/

oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

Dear anna smith

The Oxford University Hospitals NHS Foundation Trust is writing to respond
to your request, F22-7913, sent 21/09/2022.

Please see below your request and the Trust’s response below.

Printed Stationery

• Details of Current contract/framework details for Printed Stationery and
Managed Service Print including offsite stockholding, online ordering/
consolidated invoicing   SF Taylor HTE framework 21st June, 2021. Duration
4 year contract
• Communications department Print spend, and if covered contractually. N/a
• Start date and duration of the contract/framework April 2018, duration
7years
• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages. AltoDigital, Canon &
Ricoh
• Actual spend on contract/framework from the start of the contract to the
current date broken down by Contractual managed stock and ad-hoc
(Non-Stock) spend. Commerical Sensitive – Section 43
• What is the trust spending on print - both operational and
Communications spend that isn’t covered contractually? N/a
• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised? Not known
• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension? No
• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed? No
• Who is the senior officer(s) (both inside and outside of procurement)
responsible for this contract? Exempt- Section 40 (2)

 

Section 43

 

However, the information is being exempted from disclosure under section
43 (prejudice to the commercial interests of any party) of the Freedom of
Information Act 2000. 

 

During the tendering process, the service provider supplies pricing
structure information. This information is provided to the authority so
that it can decide which supplier the contract should be awarded to. This
information is not provided to other competing providers during this
process. It is usually provided in confidence and considered commercially
sensitive by suppliers. In this case, the supplier has indicated that the
information is both confidential and commercially sensitive. 

 

The provider may participate in other tendering processes. It may use the
same pricing structure. If pricing structure information is disclosed, it
will mean that that translation service provider will have this
information available to competitors. However, their competitors’ pricing
structure information will not be available to that translation service
provider. Their competitiveness in the market will be affected. It would
therefore prejudice their commercial interests if this information is
disclosed. 

 

The exemption under section 43 applies as it prejudices a party’s
commercial interests. However, as this exemption is a qualified one, there
are also public interest considerations to take into account.  

 

There is public interest that this information is disclosed. Any provider
that contracts with a public authority should be aware that they are
funded by public money. They are providing a service to the public. The
public should be able to scrutinize any service, especially those that are
provided by an organization(s) on behalf of a public authority. They
should be able to see whether that provider is providing a service that is
the best in terms of value and quality.

 

Additionally, in recent years, there has been a focus on how the NHS
spends its money. A number of Trusts are facing financial difficulties.
There should be a level of transparency considering that some parts of the
NHS are in a financial deficit. 

 

However, there is also public interest for exempting the information from
disclosure for the reasons provided above. 

 

Further to the reasons above, future bidders may be unwilling to treat
with the Trust if they find that the successful bidder has their pricing
structure information disclosed upon request. This may distort the
tendering process in future. Furthermore, if parties exclude themselves
from the tendering process for this reason, it may affect the Trust’s
ability to achieve best value and efficiency. 

 

Costs that are disclosed in such detail (i.e. pricing structure
information) may be prejudicial, not only to the provider, but also to the
Trust. Therefore, we find that the public interest lies in applying the
exemption under section 43 of the Freedom of Information Act 2000. 

 

Section 40(2)

The exemption which has been relied upon is section 40(2) of the Freedom
of Information Act 2000 with regards to the name, job title, telephone
number and email address of the individual.  

 

The disclosure of this information is subject to balancing the legitimate
interest to disclose against the rights of the individuals. Upon balancing
these two factors, we have found that the rights of the individual
outweigh the legitimate interest to disclose. Therefore, it would be
unfair to the data subject if this information is disclosed. The
disclosure of the name, job title, telephone number and email address
would not add anything further to this request for information.
Furthermore, it would be unfair to disclose the name, job title, telephone
number and email address of the individual to the general public. The
individual would expect a right to privacy. They would only expect that
their name, job title, telephone number and email address are disclosed to
the relevant people in connection with Trust business and also in relation
to the discharge of the responsibilities involved in their post. It would
not be reasonable to disclose their name, job title, telephone number and
email address to the general public. Furthermore, the release of this
information may also lead to a greater number of unsolicited
correspondence.  

 

The first condition under section 40(3A) has been contravened as it would
not be fair to disclose the name, job title, telephone number and email
address of the individual. Therefore, the name, job title, telephone
number and email address of the individual, has been withheld. 

 

For further information about Freedom of Information / Environmental
Information requests, you can visit the ICO’s website –
[1]https://ico.org.uk/for-organisations/gui... /
[2]https://ico.org.uk/for-organisations/gui....

Provision of this information does not constitute permission for its
commercial re-use in terms of the Re-Use of Public Sector Information
Regulations 2015. You are free to use the information for your own use,
including for non-commercial research purposes. The information may also
be used for the purposes of news reporting. However, any other type of
re-use will require permission from the Oxford University Hospitals NHS
Foundation Trust.

Kind regards,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

 

This response may refer to external third-party websites. The Trust does
not endorse or guarantee in any way the external organisations, services,
advice, or products included in these external website links nor does the
Trust control or guarantee the accuracy, relevance, timeliness, or
completeness of the information contained in them. These links are
provided solely as a service for your information and convenience. The
Trust does not control, approve, or endorse these sites or the information
contained therein.

If you access (or provide information to) any of the external websites
linked to on the Website, you do so entirely at your own risk and the
Trust accepts no responsibility for any loss or damage that you may suffer
as a result.

 

For information about how personal data is being used by the Oxford University
Hospitals NHS Foundation Trust, please visit -
[3]https://www.ouh.nhs.uk/privacy/.

References

Visible links
1. https://ico.org.uk/for-organisations/gui...
2. https://ico.org.uk/for-organisations/gui...
3. https://www.ouh.nhs.uk/privacy/

oxford@infreemation.co.uk, Oxford University Hospitals NHS Foundation Trust

Dear anna smith

The Oxford University Hospitals NHS Foundation Trust is writing to respond
to your request, F22-7913, sent 21/09/2022.

Please see below your request and the Trust’s response below.

Managed Print Service

• Details of Current contract/framework details for Printed Stationery and
Managed Service Print including offsite stockholding, online ordering/
consolidated invoicing – Ricoh. 5 year contract with option to extend by 2
years.  Contract start – April 2017 - Framework - LPP
• Communications department Print spend, and if covered contractually. N/A
• Start date and duration of the contract/framework April 2018, duration
7years
• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages. AltoDigital, Canon &
Ricoh
• Actual spend on contract/framework from the start of the contract to the
current date broken down by Contractual managed stock and ad-hoc
(Non-Stock) spend.- Commercially Sensitive - Section 43
• What is the trust spending on print - both operational and
Communications spend that isn’t covered contractually? N/A
• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised? Not known
• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension? No
• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed? No
• Who is the senior officer(s) (both inside and outside of procurement)
responsible for this contract? Exempt – Section 40 (2)

 

Section 43

 

However, the information is being exempted from disclosure under section
43 (prejudice to the commercial interests of any party) of the Freedom of
Information Act 2000. 

 

During the tendering process, the service provider supplies pricing
structure information. This information is provided to the authority so
that it can decide which supplier the contract should be awarded to. This
information is not provided to other competing providers during this
process. It is usually provided in confidence and considered commercially
sensitive by suppliers. In this case, the supplier has indicated that the
information is both confidential and commercially sensitive. 

 

The provider may participate in other tendering processes. It may use the
same pricing structure. If pricing structure information is disclosed, it
will mean that that translation service provider will have this
information available to competitors. However, their competitors’ pricing
structure information will not be available to that translation service
provider. Their competitiveness in the market will be affected. It would
therefore prejudice their commercial interests if this information is
disclosed. 

 

The exemption under section 43 applies as it prejudices a party’s
commercial interests. However, as this exemption is a qualified one, there
are also public interest considerations to take into account.  

 

There is public interest that this information is disclosed. Any provider
that contracts with a public authority should be aware that they are
funded by public money. They are providing a service to the public. The
public should be able to scrutinize any service, especially those that are
provided by an organization(s) on behalf of a public authority. They
should be able to see whether that provider is providing a service that is
the best in terms of value and quality.

 

Additionally, in recent years, there has been a focus on how the NHS
spends its money. A number of Trusts are facing financial difficulties.
There should be a level of transparency considering that some parts of the
NHS are in a financial deficit. 

 

However, there is also public interest for exempting the information from
disclosure for the reasons provided above. 

 

Further to the reasons above, future bidders may be unwilling to treat
with the Trust if they find that the successful bidder has their pricing
structure information disclosed upon request. This may distort the
tendering process in future. Furthermore, if parties exclude themselves
from the tendering process for this reason, it may affect the Trust’s
ability to achieve best value and efficiency. 

 

Costs that are disclosed in such detail (i.e. pricing structure
information) may be prejudicial, not only to the provider, but also to the
Trust. Therefore, we find that the public interest lies in applying the
exemption under section 43 of the Freedom of Information Act 2000. 

 

Section 40(2)

The exemption which has been relied upon is section 40(2) of the Freedom
of Information Act 2000 with regards to the name, job title, telephone
number and email address of the individual.  

 

The disclosure of this information is subject to balancing the legitimate
interest to disclose against the rights of the individuals. Upon balancing
these two factors, we have found that the rights of the individual
outweigh the legitimate interest to disclose. Therefore, it would be
unfair to the data subject if this information is disclosed. The
disclosure of the name, job title, telephone number and email address
would not add anything further to this request for information.
Furthermore, it would be unfair to disclose the name, job title, telephone
number and email address of the individual to the general public. The
individual would expect a right to privacy. They would only expect that
their name, job title, telephone number and email address are disclosed to
the relevant people in connection with Trust business and also in relation
to the discharge of the responsibilities involved in their post. It would
not be reasonable to disclose their name, job title, telephone number and
email address to the general public. Furthermore, the release of this
information may also lead to a greater number of unsolicited
correspondence.  

 

The first condition under section 40(3A) has been contravened as it would
not be fair to disclose the name, job title, telephone number and email
address of the individual. Therefore, the name, job title, telephone
number and email address of the individual, has been withheld. 

 

 

For further information about Freedom of Information / Environmental
Information requests, you can visit the ICO’s website –
[1]https://ico.org.uk/for-organisations/gui... /
[2]https://ico.org.uk/for-organisations/gui....

Provision of this information does not constitute permission for its
commercial re-use in terms of the Re-Use of Public Sector Information
Regulations 2015. You are free to use the information for your own use,
including for non-commercial research purposes. The information may also
be used for the purposes of news reporting. However, any other type of
re-use will require permission from the Oxford University Hospitals NHS
Foundation Trust.

Kind regards,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

 

This response may refer to external third-party websites. The Trust does
not endorse or guarantee in any way the external organisations, services,
advice, or products included in these external website links nor does the
Trust control or guarantee the accuracy, relevance, timeliness, or
completeness of the information contained in them. These links are
provided solely as a service for your information and convenience. The
Trust does not control, approve, or endorse these sites or the information
contained therein.

If you access (or provide information to) any of the external websites
linked to on the Website, you do so entirely at your own risk and the
Trust accepts no responsibility for any loss or damage that you may suffer
as a result.

 

For information about how personal data is being used by the Oxford University
Hospitals NHS Foundation Trust, please visit -
[3]https://www.ouh.nhs.uk/privacy/.

References

Visible links
1. https://ico.org.uk/for-organisations/gui...
2. https://ico.org.uk/for-organisations/gui...
3. https://www.ouh.nhs.uk/privacy/