Dear Hartlepool Council,

Question 1:
In accordance with your duty to provide assistance under Section 16 of the FOIA please set out in detail what the differences are between:

Standard Terms and Conditions of Contract for the Purchase of Services (Low Risk Health and Safety)

Standard Terms and Conditions of Contract for the Purchase of Services (High Risk Health and Safety)

Purchase Order Terms and Conditions

Question 2:

How are contracts classified as being either high or low risk?

Does the classification relate to the value of the contract or the type of contract it is (i.e. construction or provision of domiciliary services)?

If classification relates to value - what is the value to be classified as "low risk" and "high risk".

If it relates to type of contract who makes this decision as to whether it is high or low risk please? Is this set down in writing?

I look forward to hearing

Yours faithfully,

Ellis Evans

Freedomofinformation, Hartlepool Council

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[4]Love-Hartlepool

dangos adrannau a ddyfynnir

FOI Responses, Hartlepool Council

Dear Ellis

Further to your request for information, I can advise as below;

The Standard Terms & Conditions for the Purchase of Services are issued when providers are invited to quote for services or tenders are issued for services, via the council's e-tendering system. If the service is determined to be High Risk in terms of Health & Safety then the council needs assurances that the company has for example identified potential hazards and has measures in place to minimise the risks. These must continue throughout the duration of the contract and so the Standard Terms & Conditions for the Purchase of Services (High Risk Health & Safety) would be issued as opposed to the Standard Terms & Conditions for the Purchase of Services (Low Risk Health & Safety) The Purchase Order Terms & Conditions are an abbreviated version of the Council's Standard Term & Conditions and tend to be used for lower value orders.

The classification as being High Risk or Low Risk Health & Safety relates to the Type of Contract, not the Value.
The decision is made by HBC's Health & Safety Advisor. A guidance document is available for staff on what is classed as High Risk or Low Risk but if unsure Staff should consult HBC's H&S Advisor.

We hope that this information deals with your request, however if you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted to [email address] within two months of the date of receipt of the response to your original request.

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, www.ico.org.uk

Elena Lilley| Legal Administration Officer Hartlepool Borough Council
Tel: (01429) 523647 | Ext: 3647
Email: [email address]

Web: hartlepool.gov.uk
Facebook: facebook.com/hartlepoolcouncil
Twitter: twitter.com/HpoolCouncil

From: Ellis Evans [mailto:[FOI #584861 email]]
Sent: 24 June 2019 14:59
To: Freedomofinformation <[Hartlepool Council request email]>
Subject: Freedom of Information request - Standard Terms and Conditions

Dear Hartlepool Council,

Question 1:
In accordance with your duty to provide assistance under Section 16 of the FOIA please set out in detail what the differences are between:

Standard Terms and Conditions of Contract for the Purchase of Services (Low Risk Health and Safety)

Standard Terms and Conditions of Contract for the Purchase of Services (High Risk Health and Safety)

Purchase Order Terms and Conditions

Question 2:

How are contracts classified as being either high or low risk?

Does the classification relate to the value of the contract or the type of contract it is (i.e. construction or provision of domiciliary services)?

If classification relates to value - what is the value to be classified as "low risk" and "high risk".

If it relates to type of contract who makes this decision as to whether it is high or low risk please? Is this set down in writing?

I look forward to hearing

Yours faithfully,

Ellis Evans

[Love-Hartlepool]<https://www.facebook.com/LoveHartlepool>

dangos adrannau a ddyfynnir