Staff Pay

Roedd y cais yn rhannol lwyddiannus.

Dear Information Commissioner's Office,

I would like to request the following information under the Freedom of Information Act.
Could you please let me have:

Details of the pay progression scheme currently in place for staff at all levels;

Any management instructions or guidance issued to staff and managers about the pay progression scheme;

Costs forecast for the pay progression scheme introduced at the ICO in April 2019, including all costs forecasts made prior to the scheme implementation and any adjustments to those forecasts following any review of applications to the scheme;

The actual cost of the pay progression scheme;

Details of any assessment as to impact on equality conducted by the ICO in relation to pay;

The number of grievances received by the ICO in relation to the pay progression scheme, the average length of time taken to conclude those grievances and how many of those have been upheld.

Please note that I do not require any information concerning any individual staff members as I know I am not entitled to receive this.

I look forward to hearing from you in due course.

Yours faithfully

Melinda Basset

Information Access Inbox, Swyddfa'r Comisiynydd Gwybodaeth

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Dear Information Commissioner's Office,

I haven’t yet had a response to my FOI request and this is now overdue. In view of this I now ask that my request is passed to the Information Commissioner to provide a response.

Yours faithfully,

Melinda Basset

Swyddfa'r Comisiynydd Gwybodaeth

3 Atodiad

26 November 2019

 

Case Reference Number IRQ0871831

 

Dear M Basset

Information request
 
I write in response to your email of 5 September 2019 in which you
submitted a request for information to the Information Commissioner’s
Office (ICO). Your request has been dealt with in accordance with the
Freedom of Information Act 2000 (FOIA). I apologise for the delay in our
response, we are currently dealing with an unprecedented volume of
requests and demand on our services.

Your request
 
I would like to request the following information under the Freedom of
Information Act. Could you please let me have:  
 
 

 1. Details of the pay progression scheme currently in place for staff at
all levels;

 
 

 2. Any management instructions or guidance issued to staff and managers
about the pay progression scheme;

 
 

 3. Costs forecast for the pay progression scheme introduced at the ICO in
April 2019, including all costs forecasts made prior to the scheme
implementation and any adjustments to those forecasts following any
review of applications to the scheme;

 
 

 4. The actual cost of the pay progression scheme;

 
 

 5. Details of any assessment as to impact on equality conducted by the
ICO in relation to pay;

 
 

 6. The number of grievances received by the ICO in relation to the pay
progression scheme,

 
 

 7. the average length of time taken to conclude those grievances and how
many of those have been upheld.  

 
Our response
 
I can confirm we hold information that falls in scope of your request. I
have addressed your questions in turn below.
 
 

 1. Details of the pay progression scheme currently in place for staff at
all levels

 
As this information is readily available on our website it is exempt from
disclosure under section 21 of the FOIA as it is reasonably accessible to
you by other means. However, for your convenience I have provided the link
to our Pay Policy which details the pay progression scheme currently in
place here:
[1]https://ico.org.uk/media/about-the-ico/p...
 
 
 

 2. Any management instructions or guidance issued to staff and managers
about the pay progression scheme;

 
Please find attached our ‘Career progression framework guidance’ document
and ‘Career banding Q&A’ document which fall in scope of this part of your
request.
 
 

 3. Costs forecast for the pay progression scheme introduced at the ICO in
April 2019, including all costs forecasts made prior to the scheme
implementation and any adjustments to those forecasts following any
review of applications to the scheme

 
Prior to the scheme implementation, the costs forecast for the pay
progression scheme was £2.9 million. It is now forecast that, once the
October pay progression is finalised, that the cost of the scheme will be
£4.3 million.
 
For clarity, the costs forecasts here are for the period August 2018 (when
the scheme was adopted) to March 2020.
 
 

 4. The actual cost of the pay progression scheme;

 
No information held. It may be helpful to explain that there are two pay
assessment windows for the pay progression scheme; April and October of
each year. Additionally, there is an appeal window associated with each
window. As of the date of your request the window for the April appeals
was still open and the October pay progression assessments yet to
commence. We should note that as of the date of our response the
assessment process for October is yet to conclude. Therefore, no
information is held regarding the actual cost of the pay progression
scheme.
 
 
 

 5. Details of any assessment as to impact on equality conducted by the
ICO in relation to pay;

 
Please find attached the findings of an independent equality advisor in
connection with the pay progression scheme. Further information in
relation to equality considerations can also be found in the reports
produced for the ICO’s pay consistency panel which can be found on our
disclosure log, here:
[2]https://ico.org.uk/about-the-ico/our-inf...
 
 

 6. The number of grievances received by the ICO in relation to the pay
progression scheme,

 
As of the date of your request we had not received any grievances in
relation to the pay progression scheme. We should explain that the
grievance process is separate from the formal appeal process against a pay
banding decisions that is allowed for in the pay policy. As a matter of
advice and assistance, I can advise that, as of the date of your request,
we have received 84 appeals against pay banding decisions.
 
 

 7. the average length of time taken to conclude those grievances and how
many of those have been upheld

 
No information held. As explained above we have received no grievances in
relation to the pay progression scheme. However, as further advice and
assistance I can advise that, as of the date of your request, the window
in which to submit a formal appeal against a pay banding decision was
still open, and that this appeal process is yet to conclude. 
 
Review Procedure

If you are not satisfied that your request for information has been dealt
with correctly, please write to the Information Access Team at the address
below, reply directly to this email (with the reference number contained
within the square brackets left intact), or email us at
[3][ICO request email], quoting the reference number
IRQ0871831.

Your request for a review should be submitted to us within 40 working days
of receipt by you of this response.  Any such request received after this
time will only be considered at the discretion of the Commissioner.

Ultimately if you are not satisfied that your request for information has
been dealt with correctly you have a further right of appeal to this
office in our capacity as the statutory complaint handler under the
relevant legislation.  To make such an application, please write to our
Customer Contact Team at the address below, or visit the ‘Report a
Concern’ section of our website.
A copy of our review procedure is available here:
[4]https://ico.org.uk/media/about-the-ico/p...
 
Yours sincerely
 

Jessica Duckworth
Senior Information Access Officer
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF
T. 0330 4146497  F. 01625 524510  [5]ico.org.uk  [6]twitter.com/iconews
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References

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