Staff Grades and Salary Conservation due to Merger/Restructure

Roedd y cais yn llwyddiannus.

Dear Fife College,

Per the Freedom of Information (Scotland) Act 2002 please supply me with the following information in electronic format:

1) Please advise over the period (1 July 2014 to 31 January 2018) how many support staff have been placed on lower salary grades due to restructure, job evaluation or any other reason. For clarity, I would be grateful if you could supply figures broken down separately year on year for the following time periods (1 July 2014 to 31 July 2015, 1 August 15 to 31 July 2016 and 1 August 2016 to 31 January 2018)

2) Please advise over the period (1 July 2014 to 31 January 2018) how many lecturing staff have been placed on lower salary grades due to restructure, job evaluation or any other reason. For clarity, I would be grateful if you could supply figures broken down separately year on year for the following time periods (1 July 2014 to 31 July 2015, 1 August 15 to 31 July 2016 and 1 August 2016 to 31 January 2018)

3) Please advise over the period (1 July 2014 to 31 January 2018) how many senior management staff earning over £70,000 have been placed on lower salary grades due to restructure, job evaluation or any other reason. For clarity, I would be grateful if you could supply figures broken down separately year on year for the following time periods (1 July 2014 to 31 July 2015, 1 August 15 to 31 July 2016 and 1 August 2016 to 31 January 2018)

4) For each of the three areas above please advise how many staff were you able to assist to retain their old grade or above through re-training or remodelling of roles.

5) For each of the three areas above please advise how many staff left the organisation.

6) For each of the three areas above please advise how many of these staff were subsequently successful in applying for roles at grades the same as or higher than the grade they lost.

7) For each of the three areas how much money has the College saved as a result of the downgrading. For clarity, I would be grateful if you could supply figures broken down separately year on year for the following time periods (1 July 2014 to 31 July 2015, 1 August 15 to 31 July 2016 and 1 August 2016 to 31 January 2018)

8) Please advise and attach as a copy any specific policy or procedure the College has to assist staff placed in this position exit detriment and regain their old grade.

9) How many staff covered in questions 1, 2 and 3 were subsequently downgraded again for any reason?

10) How many staff had salaries being conserved as at 31 July 2014.

Please acknowledge receipt of this information request and I shall look forward to receiving your full disclosure within 20 working days.

Yours faithfully,

John Gallacher

Dear Fife College,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Fife College's handling of my FOI request 'Staff Grades and Salary Conservation due to Merger/Restructure'.

To date I have received no response. Can you please acknowledge this request for review, and supply the information supplied.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/s...

Yours faithfully,

John Gallacher

Marianne Philp, Fife College

Dear Mr Gallacher

Thank you for your email dated 31 January 2018. I apologise for not replying within the 20 working day timescale, however unfortunately notifications were not received by Fife College for your original request or for your request for an internal review. I am taking steps to investigate why this was the case and to resolve the issues in case further requests are made to Fife College via this website.

I confirm that your request will be treated as a Request for Information under the Freedom of Information (Scotland) Act 2002. As the normal timescales for reply have not be adhered to due to us not receive the notifications, I will reply to you as soon as the information can be located within the College. I confirm that the required searches for information are being undertaken as a priority.

Further correspondence should be addressed to Freedom of Information, Fife College, Pittsburgh Road, Dunfermline, KY11 8DY or alternatively by e-mail to [Fife College request email].

I apologise for the delay which I hope you will understand in all of the circumstances.

Yours sincerely

Marianne Philp
Freedom of Information Officer

Marianne Philp, Fife College

1 Atodiad

Dear Mr Gallacher

I am writing again in response to your email dated 31 January 2018 requesting information under the Freedom of Information (Scotland) Act 2002.

Please find attached a PDF document containing answers to all of the questions that you ask.

I trust that the information provided meets your requirements. However please do not hesitate to contact the Freedom of Information team should you have any further queries. You can do so by writing to Freedom of Information at Fife College, Pittsburgh Road, Dunfermline KY11 8DY or by e-mailing [Fife College request email].

If you are unhappy with this response, you have the right to request a review. Such a review application should be made within 40 days of this decision being communicated to you and should be made to Hugh Hall, Principal and Chief Executive, Fife College, Pittsburgh Road, Dunfermline KY11 8DY.

If you are unhappy with the outcome of that review, you may thereafter appeal to the Scottish Information Commissioner within six months of the outcome of the review. The Commissioner will decide whether or not there is a case to take forward. You can appeal online at www.itspublicknowledge.info/Appeal or by writing to the Scottish Information Commissioner, Kinburn Castle, Doubledykes Road, St Andrews KY16 9DS; Email [email address].

I would like to apologise again for the delay in responding. As previously indicated we did not receive a notification to our [email address] email address as normally happens. Having now investigated this matter, we have become aware that messages from whatdotheyknow.com have been marked as SPAM by the inbound mail system which has prevented them from being delivered to the FOI mailbox. As is generally good practice, when the message was blocked as SPAM our mail system did not send a non-delivery report to the originating mail server. The rationale for not sending a non-delivery report is to prevent the mail system from reporting the status of emails back to possible spammers. Whilst this is helpful and reduces the amount of email traffic, it also means that it was impossible for whatdotheyknow.com to be aware that the message was not delivered.

The College use a product for inbound mail scanning. We scan all messages to try to reduce the amount of SPAM delivered to users’ mailboxes. Generally this works well, however on occasion it can incorrectly flag non SPAM messages as SPAM. This is what has happened in the case of the delayed/lost FOI requests from whatdotheyknow.com.

To prevent this from happening again, whatdotheyknow.com has been added to a whitelist on our inbound mail system. This will prevent the SPAM tests being run on inbound messages from the whatdotheyknow.com domain. We have tested this again to ensure that the problem is fully resolved and can confirm that this is the case.

Yours sincerely

Marianne Philp
Freedom of Information Officer

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