Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywM Raynard mewngofnodwch a gadael i bawb wybod.

Specification for "gender" in the School Census

We're waiting for M Raynard to read recent responses and update the status.

Dear Department for Education,

The Guidance on the School Census v 1.7 ( Feb 2019) states in relation to "gender":

"The gender of the pupil in the format of ‘M’ (Male) or ‘F’ (Female). In exceptional circumstances, a school may be unsure as to which gender should be recorded for a particular pupil. Where this occurs, gender is recorded according to the wishes of the pupil and / or parent"

https://assets.publishing.service.gov.uk...

The current School Census guidance states

"The gender of the pupil in the format of ‘M’ (male) or ‘F’ (female). Gender should be self-declared and recorded according to the wishes of the parent and / or pupil. Individuals are free to change the way their gender is recorded. There is no requirement from the department for any legal change or gender recognition certificate and it remains open for the school to amend the gender of any pupil, within their own MIS, at any time."

https://www.gov.uk/guidance/complete-the...

Please can you disclose internal and external documentation relating to this change, searching between February 2019 and April 2021

- Internal emails, meeting minutes
- Emails with external organisations

Please also supply the guidance for 2019-2020

Yours faithfully,

M Raynard

MINISTERS, Department for Education

1 Atodiad

Thank you for contacting the Department for Education. If you are
contacting us about coronavirus (COVID-19) you can find advice and
guidance on [1]GOV.UK. This includes [2]guidance for educational settings
in England. You can also contact our coronavirus helpline on 0800 046
8687. Lines are open Monday to Friday from 8am to 6pm and weekends 10am to
4pm.

For emails and other written enquiries you will usually receive a reply
within 15 working days. You can find out how the department processes your
personal information by reading our [3]Privacy Notice.

 

 

[4]cid:image001.jpg@01D42E43.58989C30

 

References

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1. https://www.gov.uk/coronavirus
https://www.gov.uk/coronavirus
2. https://www.gov.uk/government/collection...
https://www.gov.uk/government/collection...
3. https://www.gov.uk/government/organisati...
https://www.gov.uk/government/organisati...

ACCOUNT, Unmonitored, Department for Education

1 Atodiad

Dear M Raynard

Thank you for your request for information, which was received on 11 May
2021. You requested:

‘‘Dear Department for Education,

The Guidance on the School Census v 1.7 ( Feb 2019) states in relation to
"gender":

"The gender of the pupil in the format of ‘M’ (Male) or ‘F’ (Female). In
exceptional circumstances, a school may be unsure as to which gender
should be recorded for a particular pupil. Where this occurs, gender is
recorded according to the wishes of the pupil and / or parent"

[1]https://assets.publishing.service.gov.uk...

The current School Census guidance states

"The gender of the pupil in the format of ‘M’ (male) or ‘F’ (female).
Gender should be self-declared and recorded according to the wishes of the
parent and / or pupil. Individuals are free to change the way their gender
is recorded. There is no requirement from the department for any legal
change or gender recognition certificate and it remains open for the
school to amend the gender of any pupil, within their own MIS, at any
time."

[2]https://www.gov.uk/guidance/complete-the...

Please can you disclose internal and external documentation relating to
this change, searching between February 2019 and April 2021

- Internal emails, meeting minutes

- Emails with external organisations

Please also supply the guidance for 2019-2020

Yours faithfully,

M Raynard.’’

I have dealt with your request under the Freedom of Information Act 2000
(“the Act”).

1. With regards to the request for ‘internal and external documentation
relating to this change, searching between February 2019 and April 2021 -
Internal emails, meeting minutes - Emails with external organisations’, a
copy of information which can be disclosed is enclosed (see ‘FOI
2021-0026526-correspondence_redacted.pdf’). This contains internal
correspondence relating specifically to the mentioned change to the gender
data item within the school census guidance, in the form of:

* An email chain, dated between 19 July 2019 and 22 July 2019. Whilst
this chain does not specifically reference the changes to gender, it
does reference an attached draft of the guidance notes where the
proposed change and rationale was outlined
* An extract of the proposed changes and rationale from the document
referenced in the email dated 19 July 2019 from the email chain
described above

2. With regards to the request for ‘the guidance for 2019-2020’, all
previous iterations of the school census guidance can be accessed via the
national archives website, please see - [3]UK Government Web Archive
(nationalarchives.gov.uk). I can confirm that the current guidance
relating to the recording of gender within school management information
system for the purposes of returning data to the department via the school
census has not been amended since guidance was first published as a web
based manual in July 2019.

You will notice that the information attached contains a number of
redactions where we have applied section 40(2) (personal data), this is
because the information in question includes personal data.  Personal data
is that which relates to a living individual who can be identified from
that data, or from that data and other information, which is likely to be
in, or to come into, the possession of the requester.  Disclosure of this
information would be considered unfair under Data Protection Act / General
Data Protection Regulation 2018. By that, we mean the likely expectations
of the data subject that his or her information would not be disclosed to
others and the effect which disclosure would have on the data subject. 
Section 40(2) is an absolute exemption and is not subject to the public
interest test.

The information supplied to you continues to be protected by copyright.
You are free to use it for your own purposes, including for private study
and non-commercial research, and for any other purpose authorised by an
exception in current copyright law. Documents (except photographs) can be
also used in the UK without requiring permission for the purposes of news
reporting. Any other re-use, for example commercial publication, would
require the permission of the copyright holder.

Most documents produced by a government department or agency will be
protected by Crown Copyright. Most Crown copyright information can be
re-used under the Open Government Licence
([4]http://www.nationalarchives.gov.uk/doc/o...). For
information about the OGL and about re-using Crown Copyright information
please see The National Archives website
-http://www.nationalarchives.gov.uk/infor....

If you have any queries about this letter, please contact me. Please
remember to quote the reference number above in any future communications.

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to me within two calendar months of the date of this
letter.

If you are not content with the outcome your complaint, you may apply
directly to the Information Commissioner for a decision.
Generally, however, the ICO cannot make a decision unless you
have already exhausted the department's complaints procedure.

Regards
Kirsty Knox
Data Operations Division
Bishopsgate House, Feethams, Darlington DL1 5QE

 

References

Visible links
1. https://assets.publishing.service.gov.uk...
2. https://www.gov.uk/guidance/complete-the...
3. https://webarchive.nationalarchives.gov....
4. http://www.nationalarchives.gov.uk/doc/o...

Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywM Raynard mewngofnodwch a gadael i bawb wybod.