Specific emails relating to AirMap and potential tax to unmanned aviation

Roedd y cais yn llwyddiannus.

Dear Civil Aviation Authority,

Please can I have the date and title for any e-mails in the last 3 years with the both the words present in the e-mail for the following:

airmap tax
or:
airmap fee
or:
airmap charge

Yours faithfully,

I Hudson

Civil Aviation Authority

Thank you for your enquiry to the Civil Aviation Authority (CAA).

We aim to respond as soon as possible. In some cases, we will need to seek specialist advice or forward your enquiry onto the most relevant area of the CAA to respond to you directly. This can sometimes take up to 20 working days.

Privacy Notice:

You have consented to the use of your personal information to enable us to consider, investigate where necessary, and respond to your enquiry. We are committed to doing that in the most safe, efficient and proper way. You may withdraw consent at any time by emailing us at [CAA request email] . Depending on the nature of your enquiry, if you withdraw your consent we may still use your personal information to comply with our public function or our legal duty. A more comprehensive General Privacy Notice can be accessed further below.
Sometimes we may need to share your personal information with other organisations, such as when we need to investigate incidents with airlines or airports. In most cases we will be able to do this by removing your personal information. If the nature of the investigation means that we need to share your personal information we will obtain your consent beforehand. If you would prefer to make it known that you do not wish us to share your personal information, you can let us know straight away by emailing us at [CAA request email] .
Records of enquiries made to the CAA are retained for five years following a response or closure of a case or investigation, unless there are extenuating circumstances such as a legal or regulatory basis. We sometimes retain information for research or statistical purposes. If we do, we will make sure that your privacy is protected and only use it for those purposes.

Enquiries or complaints:

You can submit an information enquiry or make a complaint about how we have processed your personal information by emailing [CAA request email] . Please be aware that the CAA is subject to the Freedom of Information Act, which means we may need to release information you have supplied to us. However, we would never disclose your personal information without first obtaining your consent.

You have further rights as a data subject, which can be found here http://www.caa.co.uk/Our-work/Informatio...

Contact details of the CAA’s Data Protection Officer can be found here http://www.caa.co.uk/Our-work/Informatio...

You have a right to complain to the ICO here https://ico.org.uk/make-a-complaint/your... about the CAA’s processing of personal data.

Our General Privacy Notice can be viewed at http://www.caa.co.uk/Our-work/About-us/G...

FOI Requests, Civil Aviation Authority

Dear Mr Hudson,

I am writing to acknowledge receipt of your application for the release of information held by the Civil Aviation Authority.

If your requirements are unclear, or the information is held by another public authority, we will contact you in the next five working days. Otherwise the information we are able to disclose will be assembled and made available to you within 20 working days from receipt of your request. If we are unable to provide any of the information requested an explanation will be provided.

Should you wish to discuss any aspect of this request please do not hesitate to contact us. Please quote reference F0005118.

Nafisa Ogunjobi
Information Rights Officer
Communications Department
Civil Aviation Authority

T: 0330 138 2822

Follow us on Twitter: @UK_CAA

Please consider the environment. Think before printing this email.

dangos adrannau a ddyfynnir

FOI Requests, Civil Aviation Authority

Dear Mr Hudson

Further to the email below, while I appreciate that we were due to respond to your request for information by 22 February, unfortunately we are not yet able to do so.

Please accept my apologies for any inconvenience caused, we will respond to your request as soon as possible, we not anticipate that there will be a significant delay.

Kind Regards

Jade Fitzgerald
Information Rights Officer
Communications Department
Civil Aviation Authority

Follow us on Twitter: @UK_CAA

Please consider the environment. Think before printing this email.

dangos adrannau a ddyfynnir

FOI Requests, Civil Aviation Authority

1 Atodiad

Dear Mr Hudson

 

With apologies for the delayed response, please find attached the CAA’s
response to your request for information.

 

Kind regards

 

Jade Fitzgerald
Information Rights Officer

Communications Department
Civil Aviation Authority

Follow us on Twitter: [1]@UK_CAA

 

Please consider the environment. Think before printing this email.

 

 

 

dangos adrannau a ddyfynnir

References

Visible links
1. https://eur03.safelinks.protection.outlo...

Dear FOI Requests,

Reference F0005118

So to clarify you are saying you've search the e-mail server and found no match for the terms provided.

In that case could you simplifying the request to any e-mail containing the word "airmap" for the last 3 years.

Yours sincerely,

I Hudson

Civil Aviation Authority

Thank you for your enquiry to the Civil Aviation Authority (CAA).

We aim to respond as soon as possible. In some cases, we will need to seek specialist advice or forward your enquiry onto the most relevant area of the CAA to respond to you directly. This can sometimes take up to 20 working days.

Privacy Notice:

You have consented to the use of your personal information to enable us to consider, investigate where necessary, and respond to your enquiry. We are committed to doing that in the most safe, efficient and proper way. You may withdraw consent at any time by emailing us at [CAA request email] . Depending on the nature of your enquiry, if you withdraw your consent we may still use your personal information to comply with our public function or our legal duty. A more comprehensive General Privacy Notice can be accessed further below.
Sometimes we may need to share your personal information with other organisations, such as when we need to investigate incidents with airlines or airports. In most cases we will be able to do this by removing your personal information. If the nature of the investigation means that we need to share your personal information we will obtain your consent beforehand. If you would prefer to make it known that you do not wish us to share your personal information, you can let us know straight away by emailing us at [CAA request email] .
Records of enquiries made to the CAA are retained for five years following a response or closure of a case or investigation, unless there are extenuating circumstances such as a legal or regulatory basis. We sometimes retain information for research or statistical purposes. If we do, we will make sure that your privacy is protected and only use it for those purposes.

Enquiries or complaints:

You can submit an information enquiry or make a complaint about how we have processed your personal information by emailing [CAA request email] . Please be aware that the CAA is subject to the Freedom of Information Act, which means we may need to release information you have supplied to us. However, we would never disclose your personal information without first obtaining your consent.

You have further rights as a data subject, which can be found here http://www.caa.co.uk/Our-work/Informatio...

Contact details of the CAA’s Data Protection Officer can be found here http://www.caa.co.uk/Our-work/Informatio...

You have a right to complain to the ICO here https://ico.org.uk/make-a-complaint/your... about the CAA’s processing of personal data.

Our General Privacy Notice can be viewed at http://www.caa.co.uk/Our-work/About-us/G...

FOI Requests, Civil Aviation Authority

Dear Mr Hudson

I am writing to acknowledge receipt of your application for the release of information held by the Civil Aviation Authority.

If your requirements are unclear, or the information is held by another public authority, we will contact you in the next five working days. Otherwise the information we are able to disclose will be assembled and made available to you within 20 working days from receipt of your request. If we are unable to provide any of the information requested an explanation will be provided.

Should you wish to discuss any aspect of this request please do not hesitate to contact us. The reference for your request is F0005224.

Kind regards

Jade Fitzgerald
Information Rights Officer
Communications Department
Civil Aviation Authority

Follow us on Twitter: @UK_CAA

Please consider the environment. Think before printing this email.

dangos adrannau a ddyfynnir

FOI Requests, Civil Aviation Authority

1 Atodiad

Dear Mr Hudson

 

Please find attached the CAA’s response to your request for information.

 

Kind regards

 

Jade Fitzgerald
Information Rights Officer

Communications Department
Civil Aviation Authority

Follow us on Twitter: [1]@UK_CAA

 

Please consider the environment. Think before printing this email.

 

 

 

dangos adrannau a ddyfynnir

References

Visible links
1. https://eur03.safelinks.protection.outlo...

Dear FOI Requests,

With regards to FOI reference: F0005224

Can I clarify if the server (presumably Microsoft Exchange?) has been searched so all e-mails that matched the term "airmap" will have been returned even if the e-mail was deleted on their local PC by the recipient of an e-mail?

Yours sincerely,

I Hudson

Civil Aviation Authority

Thank you for your enquiry to the Civil Aviation Authority (CAA).

We aim to respond as soon as possible. In some cases, we will need to seek specialist advice or forward your enquiry onto the most relevant area of the CAA to respond to you directly. This can sometimes take up to 20 working days.

Privacy Notice:

You have consented to the use of your personal information to enable us to consider, investigate where necessary, and respond to your enquiry. We are committed to doing that in the most safe, efficient and proper way. You may withdraw consent at any time by emailing us at [CAA request email] . Depending on the nature of your enquiry, if you withdraw your consent we may still use your personal information to comply with our public function or our legal duty. A more comprehensive General Privacy Notice can be accessed further below.
Sometimes we may need to share your personal information with other organisations, such as when we need to investigate incidents with airlines or airports. In most cases we will be able to do this by removing your personal information. If the nature of the investigation means that we need to share your personal information we will obtain your consent beforehand. If you would prefer to make it known that you do not wish us to share your personal information, you can let us know straight away by emailing us at [CAA request email] .
Records of enquiries made to the CAA are retained for five years following a response or closure of a case or investigation, unless there are extenuating circumstances such as a legal or regulatory basis. We sometimes retain information for research or statistical purposes. If we do, we will make sure that your privacy is protected and only use it for those purposes.

Enquiries or complaints:

You can submit an information enquiry or make a complaint about how we have processed your personal information by emailing [CAA request email] . Please be aware that the CAA is subject to the Freedom of Information Act, which means we may need to release information you have supplied to us. However, we would never disclose your personal information without first obtaining your consent.

You have further rights as a data subject, which can be found here http://www.caa.co.uk/Our-work/Informatio...

Contact details of the CAA’s Data Protection Officer can be found here http://www.caa.co.uk/Our-work/Informatio...

You have a right to complain to the ICO here https://ico.org.uk/make-a-complaint/your... about the CAA’s processing of personal data.

Our General Privacy Notice can be viewed at http://www.caa.co.uk/Our-work/About-us/G...

FOI Requests, Civil Aviation Authority

Dear Mr Hudson

 

Thank you for your email and apologies for the delay in getting back to
you.

 

We have not searched the server, and having reviewed the ICO's [1]guidance
in this area (specifically para 45-56) we do not believe there is any
requirement or expectation that we should do so. For your information, the
CAA applies a retention policy of 30 days to all emails that have been
deleted by an individual user.

 

Kind regards

 

Mark Stevens
External Response Manager

Communications Department
Civil Aviation Authority

Follow us on Twitter: [2]@UK_CAA

 

Please consider the environment. Think before printing this email.

 

 

 

 

 

dangos adrannau a ddyfynnir

Dear Mark Stevens,

Regards F0005224 and the search done.

Can you explain your methodology for searching an enquiry like this?

You're surely not asking every staff member to search their own local emails for the term airmap in an enquiry like this are you? I assume there's a slicker method being employed otherwise emails would be missed say if staff were on leave.

Yours sincerely,

I Hudson

Civil Aviation Authority

Thank you for your enquiry to the Civil Aviation Authority (CAA).

We aim to respond as soon as possible. In some cases, we will need to seek specialist advice or forward your enquiry onto the most relevant area of the CAA to respond to you directly. This can sometimes take up to 20 working days.

Privacy Notice:

You have consented to the use of your personal information to enable us to consider, investigate where necessary, and respond to your enquiry. We are committed to doing that in the most safe, efficient and proper way. You may withdraw consent at any time by emailing us at [CAA request email] . Depending on the nature of your enquiry, if you withdraw your consent we may still use your personal information to comply with our public function or our legal duty. A more comprehensive General Privacy Notice can be accessed further below.
Sometimes we may need to share your personal information with other organisations, such as when we need to investigate incidents with airlines or airports. In most cases we will be able to do this by removing your personal information. If the nature of the investigation means that we need to share your personal information we will obtain your consent beforehand. If you would prefer to make it known that you do not wish us to share your personal information, you can let us know straight away by emailing us at [CAA request email] .
Records of enquiries made to the CAA are retained for five years following a response or closure of a case or investigation, unless there are extenuating circumstances such as a legal or regulatory basis. We sometimes retain information for research or statistical purposes. If we do, we will make sure that your privacy is protected and only use it for those purposes.

Enquiries or complaints:

You can submit an information enquiry or make a complaint about how we have processed your personal information by emailing [CAA request email] . Please be aware that the CAA is subject to the Freedom of Information Act, which means we may need to release information you have supplied to us. However, we would never disclose your personal information without first obtaining your consent.

You have further rights as a data subject, which can be found here http://www.caa.co.uk/Our-work/Informatio...

Contact details of the CAA’s Data Protection Officer can be found here http://www.caa.co.uk/Our-work/Informatio...

You have a right to complain to the ICO here https://ico.org.uk/make-a-complaint/your... about the CAA’s processing of personal data.

Our General Privacy Notice can be viewed at http://www.caa.co.uk/Our-work/About-us/G...

FOI Requests, Civil Aviation Authority

Dear Mr Hudson

 

In general terms, we ask relevant teams to search for, and provide us
with, all recorded information within the scope of a request - be that
emails or in other forms. As an FOI team, for the vast majority of
requests we cannot know in what form(s) information might be held. In
virtually all cases, information is limited to a relatively small number
of people within a specific team or teams, and enough time is given to
account for any periods of annual leave or similar.

 

We do not take a different approach for a request like this, which asks
for emails containing specific words. As above, the amount of individuals
who would reasonably be likely to hold information is relatively small,
and contained with specific team(s). I would also note that we do not
often get this type of request - in fact I cannot recall any requests of
this nature except for the ones you have made.

 

Regards

 

Mark Stevens
External Response Manager

Communications Department
Civil Aviation Authority

Follow us on Twitter: [1]@UK_CAA

 

Please consider the environment. Think before printing this email.

 

 

 

 

 

dangos adrannau a ddyfynnir

Dear Mark Stevens,

Regards F0005224 - thank you for the clarification on the methodology.

Yours sincerely,

I Hudson

Civil Aviation Authority

Thank you for your enquiry to the Civil Aviation Authority (CAA).

We aim to respond as soon as possible. In some cases, we will need to seek specialist advice or forward your enquiry onto the most relevant area of the CAA to respond to you directly. This can sometimes take up to 20 working days.

Privacy Notice:

You have consented to the use of your personal information to enable us to consider, investigate where necessary, and respond to your enquiry. We are committed to doing that in the most safe, efficient and proper way. You may withdraw consent at any time by emailing us at [CAA request email] . Depending on the nature of your enquiry, if you withdraw your consent we may still use your personal information to comply with our public function or our legal duty. A more comprehensive General Privacy Notice can be accessed further below.
Sometimes we may need to share your personal information with other organisations, such as when we need to investigate incidents with airlines or airports. In most cases we will be able to do this by removing your personal information. If the nature of the investigation means that we need to share your personal information we will obtain your consent beforehand. If you would prefer to make it known that you do not wish us to share your personal information, you can let us know straight away by emailing us at [CAA request email] .
Records of enquiries made to the CAA are retained for five years following a response or closure of a case or investigation, unless there are extenuating circumstances such as a legal or regulatory basis. We sometimes retain information for research or statistical purposes. If we do, we will make sure that your privacy is protected and only use it for those purposes.

Enquiries or complaints:

You can submit an information enquiry or make a complaint about how we have processed your personal information by emailing [CAA request email] . Please be aware that the CAA is subject to the Freedom of Information Act, which means we may need to release information you have supplied to us. However, we would never disclose your personal information without first obtaining your consent.

You have further rights as a data subject, which can be found here http://www.caa.co.uk/Our-work/Informatio...

Contact details of the CAA’s Data Protection Officer can be found here http://www.caa.co.uk/Our-work/Informatio...

You have a right to complain to the ICO here https://ico.org.uk/make-a-complaint/your... about the CAA’s processing of personal data.

Our General Privacy Notice can be viewed at http://www.caa.co.uk/Our-work/About-us/G...