Space and Monitoring of Space

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Dear Bath Spa University,

Under the Freedom of Information Act, please provide answers to the following:

1. Do you monitor attendance of users of rooms including the physical number of individuals occupying a room for an event?
2. How do you monitor attendance of users of rooms?
a. If it is via an attendance monitoring system please state which one you are using?
3. If you monitor the usage of space:
a. What percentage of your planned or centrally recorded teaching activity takes place?
b. What percentage is recorded as not having taken place?
4. If you monitor the actual levels of occupation of general teaching rooms (Classrooms) what is the average percentage of recorded occupation within the rooms during general Undergraduate teaching weeks.
5. What percentage of teaching rooms do you monitor?
6. How many teaching rooms do you have by the following categories:
- Lecture Theatre
- Classroom
- Computer Lab
- All other specialist teaching spaces
o Please specify what these Specialist Teaching Spaces are.
a. How many of these rooms are managed centrally or locally (i.e. within a college of faculty)?
7. Do you have a timetabling policy?
a. If you have a timetabling policy do you state the hours that teaching will take place between?
b. Do you differentiate between “Day or Core Hours” and “Evening or Non-Core Hours” and if so what are these hours?
8. What percentage of your teaching is held during the hours of:
a. 9:00 am – 5:00 pm?
b. 5:00 pm – 9:00 pm?

Yours faithfully,

Mary Greencup

FOI Officer, Bath Spa University

1 Attachment

Dear Mary, 
 Thank you for your email and you request for information. 
Please see below and attached for your reference. 

Question: Do you monitor attendance of users of rooms including the
physical number of individuals occupying a room for an event?

 

 

The Timetabling Team run periodic room utilisation audits. These checks
find out if a room is in use or not when it has been booked in the central
timetabling system.

The Estates department ran a room utilisation audit during academic year
2017/18. This audit was carried out to take a measure of how well a room
is utilised across a set time period – it did not audit whether a user was
actually in the room they had booked

The Attendance Monitoring team monitor student’s attendance in their
lessons – they do not monitor our room usage specifically. 

How do you monitor attendance of users of rooms?

 

Please see answer to question 1.

 

If it is via an attendance monitoring system please state which one you
are using?

   

We do not use commercially-available Attendance Monitoring software.
Rather, we have an in-house written software that record student
attendance in our Newton Park teaching rooms using  taps from Gemini 2K
brand card readers set against the published timetable. There is also
some in-house reporting through QlikView to allow the data to be
interrogated. 

 

If you monitor the usage of space:

     a. What percentage of your planned or centrally recorded teaching
activity takes place?

     b. What percentage is recorded as not having taken place?

Please note Question 1 response.

 

If you monitor the actual levels of occupation of general teaching rooms
(classrooms) what is the average percentage of recorded occupation within
the rooms during general Undergraduate teaching weeks.

Numbers are not available as we do not actively monitor

What percentage of teaching rooms do you monitor?

Numbers are not available as we do not actively monitor 

How many teaching rooms do you have by the following categories:

We can only provide numbers in relation to the rooms managed centrally by
the timetabling team. We manage all academic timetables and 'ad-hoc' room
bookings at the Newton Park, Corsham Court, Culverhay and Burdall's Yard
campuses. 

Lecture Theatre

Burdall's Yard: 0

Corsham Court: 2

Culverhay: 0

Newton Park: 4

Classroom

Burdall's Yard: 0

Corsham Court: 6

Culverhay: 10

Newton Park: 37

               Computer Lab

Burdall's Yard: 0

Corsham Court: 1

Culverhay: 0

Newton Park: 7

             All other specialist teaching spaces (please specify what
these Specialist Teaching Spaces are)

Burdall's Yard: 2 Dance/Drama/Acting performance/rehearsal/teaching
spaces.

Corsham Court: 4 sound recording studio 'pods'

Culverhay: 1 Design and Technology workshop, 4 large Acting
performance/rehearsal/teaching spaces, 5 smaller Acting 'breakout' rooms

Newton Park: 33 music rehearsal/practice/teaching spaces, 1 large Music
auditorium, 7 Dance/Drama/Acting performance/rehearsal/teaching spaces, 

1 large performance theatre, 18 various different rooms/spaces/studios
within our TV studio complex, 4 Psychology specialist workspaces/interview
rooms, 5 science labs

 

 a. How many of these rooms are managed centrally or locally (i.e. within
a college of faculty)?  

All of the rooms above are managed centrally by the timetabling team, with
the exception of the 18 rooms in the TV studio complex. The TV studio is
managed by the School responsible for the department.

Do you have a timetabling policy?

Yes, please see attached.

 If you have a timetabling policy do you state the hours that teaching
will take place between?

Yes, the policy states that  teaching takes place between 09:00 - 19:00
Monday to Thursday and 09:00 - 18:00 on Friday.

  Do you differentiate between “Day or Core Hours” and “Evening or
Non-Core Hours” and if so what are these hours?

No, we do not make any distinction, all of the above are considered 'core'
hours and we do not have any other definition applied to any other time
periods.

What percentage of your teaching is held during the hours of: 

9:00 am – 5:00 pm?
5:00 pm – 9:00 pm? 

Teaching at the University changes from week to week, therefore we have
 looked at all teaching in our Burdall's Yard, Corsham Court, Culverhay
and Newton Park campuses during a sample week. The below is data for week
commencing 16/10/2017, which represents a 'typical' teaching week in the
Autumn term. 

Our teaching times are between 09:00 - 19:00 Monday to Thursday and 09:00
- 18:00 on Friday.

The total number of teaching hours that week was 2468 hours and 30 mins.

The number of hours taking place between 17:00 - 19:00 was 284 hours.

Therefore, the percentages are as follows:

     a.  9:00 am – 5:00 pm - 88.5%

     b. 5:00 pm – 19:00 pm - 11.5%

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original email and should be addressed to: Freedom of Information Officer,
Bath Spa University, Newton Park, Newton St Loe, Bath, BA2 9BN or by email
to [1][Bath Spa University request email].
With Best Wishes
Sophie 

Freedom of Information Officer
Bath Spa University
T: +44 (0)1225 876794
Visit [2]www.bathspa.ac.uk
Join us on: [3]Facebook | [4]Twitter | [5]YouTube | [6]LinkedIn
Newton Park, Bath, BA2 9BN 

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