Space and Monitoring of Space

Mary Greencup made this Rhyddid Gwybodaeth request to Leeds Beckett University

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Leeds Beckett University,

Under the Freedom of Information Act, please provide answers to the following:

1. Do you monitor attendance of users of rooms including the physical number of individuals occupying a room for an event?
2. How do you monitor attendance of users of rooms?
a. If it is via an attendance monitoring system please state which one you are using?
3. If you monitor the usage of space:
a. What percentage of your planned or centrally recorded teaching activity takes place?
b. What percentage is recorded as not having taken place?
4. If you monitor the actual levels of occupation of general teaching rooms (Classrooms) what is the average percentage of recorded occupation within the rooms during general Undergraduate teaching weeks.
5. What percentage of teaching rooms do you monitor?
6. How many teaching rooms do you have by the following categories:
- Lecture Theatre
- Classroom
- Computer Lab
- All other specialist teaching spaces
i. Please specify what these Specialist Teaching Spaces are.
a. How many of these rooms are managed centrally or locally (i.e. within a college of faculty)?
7. Do you have a timetabling policy?
a. If you have a timetabling policy do you state the hours that teaching will take place between?
b. Do you differentiate between “Day or Core Hours” and “Evening or Non-Core Hours” and if so what are these hours?
8. What percentage of your teaching is held during the hours of:
a. 9:00 am – 5:00 pm?
b. 5:00 pm – 9:00 pm?

Yours faithfully,

Mary Greencup

Whitehead, Alex, Leeds Beckett University

3 Atodiad

Dear Mary,

 

I acknowledge receipt of your request for information. It will be
processed in accordance with the requirements of the Freedom of
Information Act 2000 and you should expect to receive a response by 26
April 2018.

 

Kind regards,

 

Alex

 

 

Alex Whitehead

Casework Administrator
 
[1]http://www.leedsmet.ac.uk/assets/emails/... Governance & Legal Services
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Bakhat, Rehana, Leeds Beckett University

3 Atodiad

  

Dear Mary,

 

This email sets out the University’s response to your request for
information.  It has been processed in accordance with the requirements of
the Freedom of Information Act 2000 (“FOIA”).

 

I can confirm that we hold the information that you requested.  I have
addressed each of your questions in turn: 

 

1.Do you monitor attendance of users of rooms including the physical
number of individuals occupying a room for an event?

 

We do not monitor attendance. The Host/Sponsor might take a register.

 

We have, however, conducted utilisation of rooms surveys. This is
typically carried out during a one week period on an annual basis usually
during February or March.

 

2.How do you monitor attendance of users of rooms?

During the utilisation survey this is conducted via a headcount.  A
surveyor will physically visit the room to undertake this.

 

a.If it is via an attendance monitoring system please state which one you
are using?

We do not use a monitoring system

 

3.If you monitor the usage of space:

a.What percentage of your planned or centrally recorded teaching activity
takes place?

b.What percentage is recorded as not having taken place?

 

The utilisation rate recorded for 2017 was 20.37%.  This is taken from a
figure of frequency (how often the room is booked) and occupancy (number
of attendees per booking) during the 1 week survey period.

 

4.If you monitor the actual levels of occupation of general teaching rooms
(Classrooms) what is the average percentage of recorded occupation within
the rooms during general Undergraduate teaching weeks.

 

We do not monitor general teaching rooms.

 

5.What percentage of teaching rooms do you monitor?

 

During the utilisation survey we select 240 rooms to survey.

 

6.How many teaching rooms do you have by the following categories:

 

Using our space system to determine numbers we have the following:

 

-Lecture Theatre  - 22

-Classroom - 150

-Computer Lab - 46

-All other specialist teaching spaces - 139

 

i.Please specify what these Specialist Teaching Spaces are.

 

The following are included: Teaching Kitchens, Teaching interview rooms,
Clinical Labs, Science Labs, Engineering Labs, Language Labs, Galleries
and Exhibition space

 

a.How many of these rooms are managed centrally or locally (i.e. within a
college of faculty)?

 

200 managed centrally and 211 School-managed (mainly specialist spaces)

 

7.Do you have a timetabling policy?

 

Yes, this is currently under review.

 

a.If you have a timetabling policy do you state the hours that teaching
will take place between?

 

9-6pm Monday to Thursday and 9-5pm Friday are classed as core hours.

 

b.Do you differentiate between “Day or Core Hours” and “Evening or
Non-Core Hours” and if so what are these hours?

 

Anything after 6pm is classed as evening teaching.

 

8.What percentage of your teaching is held during the hours of:

 

(Based on 2017/18 data)

 

a.9:00 am – 5:00 pm? 93%

b.5:00 pm – 9:00 pm? 7%

 

I trust that this concludes your request satisfactorily. If you are
dissatisfied with the way that your request has been handled, you may
request a review by emailing the Compliance and Casework Manager on
[1][email address].  If you remain dissatisfied following
the conclusion of the internal review, you may apply to the Information
Commissioner whose address is: Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF.

 

Regards,

 

Rehana

 

 

Rehana Bakhat

Casework Coordinator
 
[2]http://www.leedsmet.ac.uk/assets/emails/... Governance & Legal Services
Secretary & Registrar’s Office, Leeds Beckett University, 101 Old Broadcasting House, City Campus, Woodhouse Lane, Leeds LS2 9EN United Kingdom
Tel: +44 (0)113 812 3410 | Email: [3][email address]
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