Software Systems

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Jack Wheeler-Bailey

Dear Institute for Apprenticeships,

Could I please ask the following questions relating to your software systems:
Finance system:
• Who is your current provider?
• When does the contract expire, and do you have extension options?
• What is the value of the contract?
• What modules do you use e.g. general ledger?
• What is your budget?
• When did the contract start?
Procurement system:
• Who is your current provider?
• When does the contract expire, and do you have extension options?
• What is the value of the contract?
• What is your budget?
• When did the contract start?
Invoicing:
• What is your current invoice process?
• Do you have an electronic invoicing system in place?
• If so, when does this expire and is there extension options?
• Who is the current provider?
• What is the value of the contract?
• What is your annual paper usage?

Yours faithfully,

Jack Wheeler-Bailey

IFA, Enquiries, Institute for Apprenticeships and Technical Education

4 Attachments

Dear Jack

 

Thank you for your 17 requests for information received by the Institute
on the 7 August.

 

You have requested the following:

 

Could I please ask the following questions relating to your software
systems:

Finance system:

 

1. Who is your current provider?

2. When does the contract expire, and do you have extension options?

3. What is the value of the contract?

4. What modules do you use e.g. general ledger?

5. What is your budget?

6. When did the contract start?

 

Procurement system:

 

7. Who is your current provider?

8. When does the contract expire, and do you have extension options?

9. What is the value of the contract?

10. What is your budget?

11. When did the contract start?

 

Invoicing:

 

12. What is your current invoice process?

13. Do you have an electronic invoicing system in place?

14. If so, when does this expire and is there extension options?

15. Who is the current provider?

16. What is the value of the contract?

17. What is your annual paper usage?

 

We are handling your requests under the terms of the Freedom of
Information Act 2000. Under the Act we have 20 working days (excluding
weekends and bank holidays) to respond.

 

We will respond on or before the 5 September 2019.

 

Yours sincerely

 

 

Information and Enquiries Manager
Level 2, Cheylesmore House, 5 Quinton Road, Coventry, CV1 2WT

[1]cid:image001.jpg@01D500FE.05D6BCF0

 

[2]Title: LinkedIn - Description: LinkedIn  [3]Title: Twitter -
Description: Twitter  [4]Title: GOV.UK - Description: GOV.UK

  

 

 

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IFA, Enquiries, Institute for Apprenticeships and Technical Education

4 Attachments

Dear Jack

 

We write in response to your requests for information received on the 7
August.

 

You requested:

 

Finance system:

1. Who is your current provider?

2. When does the contract expire, and do you have extension options?

3. What is the value of the contract?

4. What modules do you use e.g. general ledger?

5. What is your budget?

6. When did the contract start?

 

Procurement system:

7. Who is your current provider?

8. When does the contract expire, and do you have extension options?

9. What is the value of the contract?

10. What is your budget?

11. When did the contract start?

 

Invoicing:

12. What is your current invoice process?

13. Do you have an electronic invoicing system in place?

14. If so, when does this expire and is there extension options?

15. Who is the current provider?

16. What is the value of the contract?

17. What is your annual paper usage?

 

We have handled your requests under the terms of the Freedom of
Information Act 2000.

 

In response to the Procurement System used by the Institute we can advise
the following:

 

Procurement system:

7. Who is your current provider?
The current procurement provider is Proactis.  

8. When does the contract expire, and do you have extension options?
The contract is due to expire on the 28 October 2020 with an option to
extend for 2 x 12months.

9. What is the value of the contract?
The value of the contract is £20,050 (excluding VAT).

10. What is your budget?

N/A

11. When did the contract start?

The contract started on the 29 October 2018.

 

In response to the Finance system and Invoicing used by the Institute we
can advise the following:

 

The financial system and invoicing services are provided to the Institute
by the Department for Education (DfE).  The information you are requesting
will be held by the DfE. You can make an FOI request of the DfE for this
information.

 

For assistance we have provided a link to guidance on how you make an FOI
request of the DfE:

 

[1]Department for Education^1

 

We hope the above information is of assistance.

 

If you have any further queries in relation to this request, please email,
quoting the reference Wheeler-Bailey 58 in any future communications.

 

If you are not content with the way your freedom of information request
has been handled, you should make a complaint to the Institute by writing
to me within two calendar months of the date of this letter. Your
complaint will be considered by a senior Institute official who was not
involved in the original consideration of your request. If you are not
content with the outcome of your complaint to the Institute, you may then
contact the [2]Information Commissioner’s Office^2 or phone their helpline
on: 0303 123 1113.

 

 

 

Yours sincerely

 

Information and Enquiries Manager
Level 2, Cheylesmore House, 5 Quinton Road, Coventry, CV1 2WT

[3]cid:image001.jpg@01D500FE.05D6BCF0

 

[4]Title: LinkedIn - Description: LinkedIn  [5]Title: Twitter -
Description: Twitter  [6]Title: GOV.UK - Description: GOV.UK

^1Link to the Department for Education website

[7]https://www.gov.uk/government/organisati...

 

^2Link to Information Commissioner’s Office website – Accessing or
re-using information

[8]https://ico.org.uk/concerns/

 

From: IFA, Enquiries <[9][email address]>
Sent: 09 August 2019 15:25
To: [10][FOI #595826 email]
Cc: IFA, Enquiries <[11][email address]>
Subject: Request for Information ref Wheeler-Bailey 58

 

Dear Jack

 

Thank you for your 17 requests for information received by the Institute
on the 7 August.

 

You have requested the following:

 

Could I please ask the following questions relating to your software
systems:

Finance system:

 

1. Who is your current provider?

2. When does the contract expire, and do you have extension options?

3. What is the value of the contract?

4. What modules do you use e.g. general ledger?

5. What is your budget?

6. When did the contract start?

 

Procurement system:

 

7. Who is your current provider?

8. When does the contract expire, and do you have extension options?

9. What is the value of the contract?

10. What is your budget?

11. When did the contract start?

 

Invoicing:

 

12. What is your current invoice process?

13. Do you have an electronic invoicing system in place?

14. If so, when does this expire and is there extension options?

15. Who is the current provider?

16. What is the value of the contract?

17. What is your annual paper usage?

 

We are handling your requests under the terms of the Freedom of
Information Act 2000. Under the Act we have 20 working days (excluding
weekends and bank holidays) to respond.

 

We will respond on or before the 5 September 2019.

 

Yours sincerely

 

 

Information and Enquiries Manager
Level 2, Cheylesmore House, 5 Quinton Road, Coventry, CV1 2WT

[12]cid:image001.jpg@01D500FE.05D6BCF0

 

[13]Title: LinkedIn - Description: LinkedIn  [14]Title: Twitter -
Description: Twitter  [15]Title: GOV.UK - Description: GOV.UK

  

 

 

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