Dear Mr Wu,

MRC Reference 2015-008

Thank you for your Freedom of Information request.

We will look into what information we have available and get back to you.

Yours sincerely,

Anabel
 
Anabel Raszpla
Senior Information Officer
Knowledge and Information Management Team
Medical Research Council
 
www.mrc.ac.uk
Visit our blog: www.insight.mrc.ac.uk
Follow us on Twitter: http://twitter.com/The_MRC

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Dear Leo Wu,

MRC Reference: FOIA 2015-008

Thank you for your Freedom of Information Act request of 07 April 2015 in
which you have asked for information relating to the management of
software licenses at the Medical Research Council (MRC).

Before I proceed with collating the information for your request I would
like to clarify what information you are expecting from question 3 “How
many computers users do you have”.  The MRC is responsible for the
provision of IT to its Head Office, split over two sites, and a number of
institutes and units (see:
[1]http://www.mrc.ac.uk/about/institutes-un... for
more information).  The management and allocation of devices and licenses
varies across the sites, for example some have a number of shared devices
available to all staff.  Some software in these devices will be licensed
for use by all users while some are licensed only for specific users.
Therefore can you clarify whether you are expecting information on the
number of computers that area available for staff to use, or would you be
expecting information on the number of MRC staff who are employed who may
use the computers?

I look forward to receiving your clarification to this question.

Yours sincerely,

Tiffany

Tiffany Lay

Senior Information Officer

Knowledge and Information Management Team

Medical Research Council

www.mrc.ac.uk

Dear Medical Research Council,

I would like to ask

Q1. Do you look after your own IT or is it outsourced?

Q2. How much did you pay in last financial year for software licenses?

Q3. How many computers users do you have?

Q4. When do you need to renew the contract with Microsoft for software
licenses? What was the value of your last contract?

Q5. Do you currently measure software usage versus the number of licenses
purchased? If so what is used for software usage metering?

Q6. Do you use a software asset management tool?

Q7. Please also provide details of IT Contracts Managers and any person(s)
involved in IT Software procurement.

Yours faithfully,

Leo Wu

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Dear Leo Wu,

MRC Reference: FOIA 2015-008

Further to my message of 16 April 2015, I am still waiting to receive
clarification from you on the Freedom of Information Act request that you
submitted to the Medical Research Council on 07 April 2015.

I am unable to progress your request without receiving this clarification
from you.

Yours sincerely,

Tiffany

Tiffany Lay

Senior Information Officer

Knowledge and Information Management Team

Medical Research Council

[1]www.mrc.ac.uk

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Dear Leo Wu,

MRC Reference: FOIA 2015-008

Thank you for clarifying your request for information. The 20 working day time limit to comply with your request has been reset and the Medical Research Council will contact you again in connection to your request by 05 June 2015, although we will endeavour to provide you with a response sooner if we are able.

Further information on the time limits for compliance can be found at: https://ico.org.uk/media/for-organisatio...

Yours sincerely,

Tiffany
 
Tiffany Lay
Senior Information Officer
Knowledge and Information Management Team
Medical Research Council
 
www.mrc.ac.uk

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Dear Leo Wu,

MRC Reference: FOIA 2015-008

Thank you for your message of 7 May in which you clarified Question 3 of your request for information. I have discussed this with our IT Managers who have estimated that it would take around seven hours to identify the information you have requested for our head office sites and a further five hours for each of our research institutes and units.

As you may already be aware, the FOIA applies a limit to the cost/time it would take to identify, locate and retrieve the requested information. For the MRC, as a Non-Departmental Public Body, this limit is £450 (or 18 hours). Given the scope of your questions to provide this information for all of the MRC sites would exceed this limit by some way. As of the date of your original request there were two institutes and 11 units that were wholly owned and managed by the MRC. Your request could be brought within the cost/time limit if you were to identify specific sites that were of interest to you. Information on the MRC’s institutes and units can be found at: http://www.mrc.ac.uk/about/institutes-un....

Further information on this can be found in the ICO Guidance Note ‘Requests where the costs of compliance with a request exceeds the appropriate limit’ which is available at: http://ico.org.uk/for_organisations/guid....

I will not be able to take your request forwards unless you are able to narrow down the number of MRC sites that you would like information for to bring this within the 18 hours.

Yours sincerely,

Tiffany
 
Tiffany Lay
Senior Information Officer
Knowledge and Information Management Team
Medical Research Council
 
www.mrc.ac.uk

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Dear Leo Wu,

MRC Reference: FOIA 2015-008

Further to my message of 28 May 2015, I am still waiting to receive information from you on how you would like to refine your request in order to bring it within the cost/time limit of the Freedom of Information Act.

I am unable to progress your request without receiving this refinement from you.

Yours sincerely,

Tiffany
 
Tiffany Lay
Senior Information Officer
Knowledge and Information Management Team
Medical Research Council
 
Website: www.mrc.ac.uk
Blog: www.insight.mrc.ac.uk

Follow us on Twitter: http://twitter.com/The_MRC

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