Dear Ms Taylor

I confirm receipt of your information request and that we are dealing with this and will respond to you in due course.

If you are not content with the handling of your request, you have the right to ask for an internal review. Requests for internal reviews should be addressed to the Monitoring Officer, 1st Floor, Civic Centre 3, Market Street, Huddersfield HD1 2EY. Alternatively, you can send an email to: [email address].

Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of any review you have the right under section 50 of the 2000 Act to apply to the Information Commissioner for a decision as to whether your request for information has been dealt with in accordance with the requirements of the Act. The Information Commissioner’s website is at www.ico.org.uk and gives more information about the role and duties of the Commissioner. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Regards

Jean Carr
Information Governance Team
The Democracy Service
Civic Centre 3, High Street, Huddersfield, HD1 2TG
Telephone: 01484 221000 (voice activated switchboard – please ask for Freedom of Information)

This email and any attachments are confidential. If you have received it in error - notify the sender immediately, delete it from your system, and do not use, copy or disclose the information in any way. Kirklees Council monitors all emails sent or received.

dangos adrannau a ddyfynnir

Dear Ms Taylor,

18236 - Council Software Systems

I am writing in response to your request dated 13 September 2018 .  This
has been dealt with under the Freedom of Information Act 2000.

The Council’s response to your specific questions is set out below:

1. What Software Systems are currently used by the Council for Planning,
Building control and Public Protection/Licencing/Environmental Health?

APAS

IDOX- Lalpac – moving to Uniform

MVM – Assure

2. When does each contract expire?

APAS and MVM - 31/3/2019

IDOX Uniform - April 2020

3. Do you have any planned upgrades of the software? If so, when?

All currently undergoing upgrades

4. How much does each system cost annually?

The Council does hold the requested information but considers this is
exempt under Section 21 of the Freedom of Information Act, because the
information is reasonably accessible to you by other means, because it is
already in the public domain.

Section 21 of the Act provides that:

(1) Information which is reasonably accessible to the applicant otherwise
than under section 1 is exempt information.

(2) For the purposes of subsection (1)—

(a) information may be reasonably accessible to the applicant even though
it is accessible only on payment, and

(b) information is to be taken to be reasonably accessible to the
applicant if it is information which the public authority or any other
person is obliged by or under any enactment to communicate (otherwise than
by making the information available for inspection) to members of the
public on request, whether free of charge or on payment.

(3) For the purposes of subsection (1), information which is held by a
public authority and does not fall within subsection (2)(b) is not to be
regarded as reasonably accessible to the applicant merely because the
information is available from the public authority itself on request,
unless the information is made available in accordance with the
authority’s publication scheme and any payment required is specified in,
or determined in accordance with, the scheme.

The Council publishes expenditure data on its website at:
[1]http://www.kirklees.gov.uk/beta/informat...

5. Are you planning to go to market for a different Software System? If
so, when?

No

6. How many users / licenses for each system do you have?

APAS - Enterprise

IDOX- Uniform – 25 concurrent

MVM – Assure  - enterprise

7. Who is the person responsible for your Software System? Please provide
full name, title and contact information if possible.

Matthew Rose [2][email address] 01484 221000

Advice and Assistance : Direct Marketing

If you are a company that intends to use the names and contact details of
council officers (or other officers) provided in this response for direct
marketing, you need to be registered with the Information Commissioner to
process personal data for this purpose.  You must also check that the
individual (whom you wish to contact for direct marketing purposes) is not
registered with one of the Preference Services to prevent Direct
Marketing.  If they are you must adhere to this preference. You must also
ensure you comply with the Privacy Electronic and Communications
Regulations (PECR).  For more information follow this Link
[3]www.ico.org.uk

For the avoidance of doubt the provision of council (and other) officer
names and contact details under FOI does not give consent to receive
direct marketing via any media and expressly does not constitute a ‘soft
opt-in’ under PECR.

If you are not content with the handling of your request, you have the
right to ask for an internal review.  Requests for internal reviews should
be submitted within 2 months of the date of receipt of the response to
your original request and should be addressed to the Monitoring Officer,
1^st Floor, Civic Centre 3, Market Street, Huddersfield HD1 2EY. 
Alternatively, you can send an email to:
[4][email address]. 

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of any review you have the right
under section 50 of the 2000 Act to apply to the Information Commissioner
for a decision as to whether your request for information has been dealt
with in accordance with the requirements of the Act.  The Information
Commissioner’s website is at [5]www.ico.org.uk and gives more information
about the role and duties of the Commissioner.  The Information
Commissioner can be contacted at: Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Yours sincerely

Information Governance Team

The Democracy Service

Telephone: 01484 221000 (voice activated switchboard – please ask for
Freedom of Information)

This email and any attachments are confidential. If you have received it
in error - notify the sender immediately, delete it from your system, and
do not use, copy or disclose the information in any way. Kirklees Council
monitors all emails sent or received.

[6][IMG]

[7]Website | [8]News | [9]Email Updates | [10]Facebook | [11]Twitter

This email and any attachments are confidential. If you have received this
email in error – please notify the sender immediately, delete it from your
system, and do not use, copy or disclose the information in any way.
Kirklees Council monitors all emails sent or received.

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