Risks and Admin

Roedd y cais yn rhannol lwyddiannus.

Dear North Yorkshire Local Resilience Forum,
Please provide me with the following
1. Your risk register
2. Membership name and organisation
3. Meeting dates held April 2019 to present
4. Attendance at those meetings and minutes
5. Terms of reference for this body
6. Budget
7. Equalities Impact Assessments

Thank you

Yours faithfully,

Gwen Swinburn

Tom Knox, North Yorkshire Local Resilience Forum

I am currently on leave until Monday 29/06/20. if any urgent issues please
contact the 24/7 NYCC RET Duty Officer on the normal number.

 

During office hours contact the RET on 01609 532246.

 

Thank-you, Tom - Head of Resilience & Emergencies

Dear North Yorkshire Local Resilience Forum,

Please pass this on to the person who conducts Freedom of Information reviews, I have had no response.

I am writing to request an internal review of North Yorkshire Local Resilience Forum's handling of my FOI request 'Risks and Admin'.

[ GIVE DETAILS ABOUT YOUR COMPLAINT HERE ]

Yours faithfully,

Gwen Swinburn

Tom Knox, North Yorkshire Local Resilience Forum

I am currently on leave until Monday 27/07/20. if any urgent issues please
contact the 24/7 NYCC RET Duty Officer on the normal number.

 

During office hours contact the RET on 01609 532246.

 

Thank-you, Tom - Head of Resilience & Emergencies

Infogov - Veritau, North Yorkshire Local Resilience Forum

I am writing in relation to the freedom of information request you have
submitted to North Yorkshire County Council. Please accept my apologies
that there has been delay in receiving this information. Due to a recent
high demand in this service we have been unable to process such requests
as promptly as we would have liked. I hope this has not caused too much
inconvenience. Your request is currently being processed by the relevant
service area. 
 
Kind regards,
 
Alex Coughlan

Data Protection Compliance Auditor

 

Read the latest Coronavirus (COVID-19) information from North Yorkshire County Council:

https://www.northyorks.gov.uk/coronaviru...

Access your county council services online 24 hours a day, 7 days a week at www.northyorks.gov.uk.

WARNING

Any opinions or statements expressed in this e-mail are those of the individual and not necessarily those of North Yorkshire County Council.

This e-mail and any files transmitted with it are confidential and solely for the use of the intended recipient. If you receive this in error, please do not disclose any information to anyone, notify the sender at the above address and then destroy all copies.

North Yorkshire County Council’s computer systems and communications may be monitored to ensure effective operation of the system and for other lawful purposes. All GCSX traffic may be subject to recording and/or monitoring in accordance with relevant legislation.

Although we have endeavoured to ensure that this e-mail and any attachments are free from any virus we would advise you to take any necessary steps to ensure that they are actually virus free.

If you receive an automatic response stating that the recipient is away from the office and you wish to request information under either the Freedom of Information Act, the Data Protection Act or the Environmental Information Regulations please forward your request by e-mail to the Information Governance Team ([email address]) who will process your request.

North Yorkshire County Council.

Dear North Yorkshire Local Resilience Forum,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of North Yorkshire Local Resilience Forum's handling of my FOI request 'Risks and Admin'.

This is now very much delayed. A notice some weeks ago indicated staff were working in this.

[ GIVE DETAILS ABOUT YOUR COMPLAINT HERE ]

Yours faithfully,

Gwen Swinburn

Infogov - Veritau, North Yorkshire Local Resilience Forum

1 Atodiad

Dear Gwen Swinburn

 

I am emailing in response to your complaint regarding the length of time
you have waited for a response to your Freedom of Information request (ref
N6657). Please accept our apologies for the delay in responding to your
request.

 

Your request was received on the 27th of June and you have not yet
received a response to your request. This is therefore currently 16
working days over the time limits as stated in Section 10 of the Freedom
of Information Act and has therefore breached Section 10 of the Freedom of
Information Act.  Therefore your complaint is upheld and I apologise that
your request has not been answered within the statutory timeframes.

 

However, it is worth noting that the ICO has stated:

 

We understand that resources, whether they are finances or people, might
be diverted away from usual compliance or information governance work. We
won’t penalise organisations that we know need to prioritise other areas
or adapt their usual approach during this extraordinary period.

 

We can’t extend statutory timescales, but we will tell people through our
own communications channels that they may experience understandable delays
when making information rights requests during the pandemic.

 

 

As the ICO surmised, the Council has had to respond to the pandemic whilst
itself undergoing a radical change to the way of working and some staff
absence which has affected its ability to comply with normal timescales.

 

The Council is currently working on your request and will endeavour to
provide you with a response as soon as possible.

 

Kind regards

Joanne Atterton

Information Governance Officer

[email address]

 

Read the latest Coronavirus (COVID-19) information from North Yorkshire County Council:

https://www.northyorks.gov.uk/coronaviru...

Access your county council services online 24 hours a day, 7 days a week at www.northyorks.gov.uk.

WARNING

Any opinions or statements expressed in this e-mail are those of the individual and not necessarily those of North Yorkshire County Council.

This e-mail and any files transmitted with it are confidential and solely for the use of the intended recipient. If you receive this in error, please do not disclose any information to anyone, notify the sender at the above address and then destroy all copies.

North Yorkshire County Council’s computer systems and communications may be monitored to ensure effective operation of the system and for other lawful purposes. All GCSX traffic may be subject to recording and/or monitoring in accordance with relevant legislation.

Although we have endeavoured to ensure that this e-mail and any attachments are free from any virus we would advise you to take any necessary steps to ensure that they are actually virus free.

If you receive an automatic response stating that the recipient is away from the office and you wish to request information under either the Freedom of Information Act, the Data Protection Act or the Environmental Information Regulations please forward your request by e-mail to the Information Governance Team ([email address]) who will process your request.

North Yorkshire County Council.

Dear North Yorkshire Local Resilience Forum,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of North Yorkshire Local Resilience Forum's handling of my FOI request 'Risks and Admin'.

It is now 6 further weeks with no information. Some if not all should be available at a click. How much longer are you intending to ‘work’ on this? Perhaps the difficulty is these key documents don’t exist?

I’ll leave this till Oct 5 and then refer to the ICO if no information.

[ GIVE DETAILS ABOUT YOUR COMPLAINT HERE ]

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/r...

Yours faithfully,

Gwen Swinburn

Infogov - Veritau, North Yorkshire Local Resilience Forum

1 Atodiad

Dear Gwen Swinburn

 

Thank you for your Freedom of Information Request (ref N6657) dated
27/06/20 requesting information about the Local Resilience Forum. Please
accept our apologies for the delay in providing the response.

 

The answers to your questions are as follows:

 

 

1. The North Yorkshire Local Resilience Forum Risk Register can be found
via the North Yorkshire County Council website;
[1]www.emergencynorthyorks.gov.uk

 

2. North Yorkshire Local Resilience Forum (NYLRF) is a collective of
agencies. It is not an individual organisation and does not have permanent
staff and is not based in a specific location.

 

3. The North Yorkshire LRF Strategic Group met on 23/05/2019, 21/11/2019,
27/02/2020 and the North Yorkshire LRF Tactical Group met on 10/04/2019,
10/07/2019, 09/10/2019 and the 23/01/2020.

 

4. Regarding the minutes for the meetings; I can confirm that the County
Council holds this information, however it is exempt from disclosure by
virtue of Section 36(2)(b)(i), 36(2)(b)(ii) and 36(2)(c) of the Freedom of
Information Act 2000. This is because its disclosure would, or would be
likely to, prejudice the effective conduct of public affairs.

 

The Local Authority’s ‘Qualified Person’ – which, as defined by the Local
Government Act 1972, in this case is the County Council’s monitoring
officer - has reached this conclusion for the following reasons. The
disclosure of the minutes would deter LRF partners from open, free and
frank discussion at relevant LRF meetings on sensitive intelligence,
threat levels and key information, which in turn would undermine the whole
purpose of the Local Resilience Forum and be prejudicial to the effective
conduct of public affairs.

 

For local authorities, this exemption is a qualified exemption which means
that it is subject to the Public Interest Test. The County Council
recognises that there is always a public interest for the accountability
and transparency of public authorities and their decision-making
processes. It would allow individuals to further understand and
participate in the issues debated. However, there is a need for a “safe
space” for public bodies to formulate and debate issues, particularly
regarding risks and threats within North Yorkshire. Parties may be less
willing to provide meaningful advice which is needed for open, honest and
constructive decision-making. Disclosure is likely to inhibit free and
frank advice and expression of views, which could lead to the
vulnerability of individuals and prevent the functions of the LRF and
community Risk management function being fulfilled. This would not be in
the public interest.

 

The County Council’s decision is therefore to withhold the information at
this time.

 

Attendance at the meetings was by all category one responders as defined
under the Civil Contingencies Act (2004) – North Yorkshire Police, North
Yorkshire Fire & Rescue Service, North Yorkshire County Council,
Environment Agency, NHS, Maritime & Coastguard Agency, Humber & Vale
Clinical Commissioning Group, British Transport Police, Military Joint
Liaison Officer, City Of York Council, Hambleton DC, Harrogate BC, Selby
DC, Scarborough BC, Ryedale DC, Craven DC, Ministry for Housing,
Communities and Local Government, Yorkshire Ambulance Service, Yorkshire
Water, Northern Gas Networks, Northern Powergrid, London and North Eastern
Railways, Public Health England and NYCC Major Incident Response Team
representing the voluntary sector. Regarding the names of who attended
the meetings; I can confirm that the County Council holds this
information, however it is exempt from disclosure by virtue of Section
40(2) of the Freedom of Information Act 2000 (amended by Schedule 19(58)
of the Data Protection Act 2018).

 

Section 40 (2) of the Freedom of Information Act 2000 exempts personal
information from disclosure if disclosure would breach one or more data
protection principles specified by Section 5(1) of the General Data
Protection Regulation (GDPR). In this case we consider that disclosure
would breach the first principle, namely that personal information must be
processed lawfully, fairly, and in a transparent manner in relation to the
Data Subject. In this case we consider that the disclosure would be unfair
and none of the conditions for processing, listed in Articles 6 and 9 of
the GDPR, would be met.

 

This exemption is an absolute exemption and therefore not subject to the
Public Interest Test.

 

5. The North Yorkshire LRF Terms of Reference are currently being updated
to reflect recent changes.

The Local Resilience Forum take responsibility for assessing risk in North
Yorkshire, for producing a risk register, for working collaboratively and
meeting regularly to plan, train, exercise and remove or mitigate risks
for our communities.

The Local Resilience Forum response to major and critical incidents
remains the same;

“ The aim of the North Yorkshire Local Resilience Forum (NYLRF) is to
promote a consistent multi-agency approach to incident response, a common
reporting structure and a joint approach to information management, to
achieve a shared situational awareness across North Yorkshire and the City
of York”

 

6. The LRF is not centrally or annually funded. Member agencies contribute
a limited amount of funding every few years to facilitate training and
exercising. This budget currently stands at £12,844

 

7. The LRF is a collective of individual agencies and bodies, not a single
legal entity and as such, has not completed Equality impact assessments.

 

 

Please find attached the County Council’s information governance appeals
procedure for your information. Please be aware that, within the County
Council, only the qualified person can review the approach that they have
taken in regards to the application of Section 36(2)(b)(i), 36(2)(b)(ii)
and 36(2)(c). This does not affect your right to appeal to the Information
Commissioner’s Office (ICO). Please remember to quote the reference number
above in any future communications.

 

Kind regards

Joanne Atterton

Information Governance Officer

[email address]

 

Read the latest Coronavirus (COVID-19) information from North Yorkshire County Council:

https://www.northyorks.gov.uk/coronaviru...

Access your county council services online 24 hours a day, 7 days a week at www.northyorks.gov.uk.

WARNING

Any opinions or statements expressed in this e-mail are those of the individual and not necessarily those of North Yorkshire County Council.

This e-mail and any files transmitted with it are confidential and solely for the use of the intended recipient. If you receive this in error, please do not disclose any information to anyone, notify the sender at the above address and then destroy all copies.

North Yorkshire County Council’s computer systems and communications may be monitored to ensure effective operation of the system and for other lawful purposes. All GCSX traffic may be subject to recording and/or monitoring in accordance with relevant legislation.

Although we have endeavoured to ensure that this e-mail and any attachments are free from any virus we would advise you to take any necessary steps to ensure that they are actually virus free.

If you receive an automatic response stating that the recipient is away from the office and you wish to request information under either the Freedom of Information Act, the Data Protection Act or the Environmental Information Regulations please forward your request by e-mail to the Information Governance Team ([email address]) who will process your request.

North Yorkshire County Council.

References

Visible links
1. http://www.emergencynorthyorks.gov.uk/