Retention and deletion of emails

José da Silva made this Rhyddid Gwybodaeth request to Barnet Borough Council

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

Roedd y cais yn llwyddiannus.

Dear Barnet Borough Council,

Please could you share a copy of your email retention and deletion policies and procedures?
Also, any information that could help answer the following questions would be appreciated:
a) What retention periods have you set for mailboxes, if any?
b) What retention periods have you set for emails in outlook, if any?
c) How do you know which email, while in outlook, is to be deleted and when?
d) How do you deleted emails in outlook that are due for destruction?
e) Are your users allowed to move emails from outlook to other systems? And if yes, what guidance do you have for them, if any?
Please ignore questions a to e, if you do not use Outlook/Exchange.
Thank you

Yours faithfully,

José da Silva

Freedom of Information Act, Barnet Borough Council

Thank you for your email to the council's Freedom of Information inbox.
Your request for information will be acknowledged shortly and responded to
within the statutory deadline.

 

This email and any attachments to it are intended solely for the
individual to whom it is addressed. It may contain sensitive or
confidential material and should be handled accordingly. However, it is
recognised that, as an intended recipient of this email, you may wish to
share it with those who have a legitimate interest in the contents.

If you have received this email in error and you are not the intended
recipient you must not disclose, distribute, copy or print any of the
information contained or attached within it, all copies must be deleted
from your system. Please notify the sender immediately.

Whilst we take reasonable steps to identify software viruses, any
attachments to this email may contain viruses which our anti-virus
software has failed to identify. No liability can be accepted, and you
should therefore carry out your own anti-virus checks before opening any
documents.

Please note: Information contained in this e-mail may be subject to public
disclosure under the Freedom of Information Act 2000 or the Environmental
Information Regulations 2004.

This message has been scanned by Exchange Online Protection.

Lily Molloy, Barnet Borough Council

Dear Mr Da Silva
 
Freedom of Information Act 2000
 
Thank you for your request for information that was received on 7 June
2022 

  

We will deal with your request under the Freedom of Information Act 2000

 

Under the Act we must respond promptly and in any event within 20 working
days from the date we received your request.  We will respond to you by 5
July 2022

 

Please note the Act defines a limited set of exemptions from the right to
know.  If we decide not to release any information we shall explain why,
which exemption we are relying on and how you can appeal.

Please note: If you receive a request from us for clarification of your
request please respond to it by the date given.  We will not be able to
process your request if you do not provide the clarification asked for.

 

Yours sincerely
 
 
Lily Molloy
Information Support Officer
Records and Information Management Team

London Borough of Barnet, 2 Bristol Avenue, Colindale, NW9 4EW

Barnet Online: [1]www.barnet.gov.uk
 
 

References

Visible links
1. http://www.barnet.gov.uk/

Lily Molloy, Barnet Borough Council

1 Atodiad

Dear Mr Da Silva
 
Thank you for your request for information received on 7 June 2022.
 
Please find attached our response to your request.

If you reply to this email please do not amend the subject line or your
email will not go into the case and there will be a delay in it being
received by us.

Yours sincerely
 
 
Lily Molloy
Information Support Officer
Records and Information Management Team

London Borough of Barnet, 2 Bristol Avenue, Colindale, NW9 4EW

Barnet Online: [1]www.barnet.gov.uk
 
 

References

Visible links
1. http://www.barnet.gov.uk/