Restrictions on which companies the careers department assists in recruiting university members

People & Planet made this Rhyddid Gwybodaeth request to De Montfort University as part of a batch sent to 128 authorities

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Roedd y cais yn llwyddiannus.

People & Planet

To whom it may concern,

This is a request for information through the Freedom of Information Act.
1). Does your university have an active policy in place regarding which companies the careers department does and does not assist in recruiting university members? This may be a policy specific to the careers department, or a wider policy which also applies to the careers department.

For the purpose of this FOI, ‘university members’ includes:
- Current students, both undergraduate and postgraduate
- Alumni and former students of the university

For the purpose of this FOI, ‘recruiting’ refers to any situation, in which the careers department plays a part, where university members are a potential source of employees or volunteers to a third party outside of the university. This includes:
- Events in which the careers department is an organiser
- Digital media controlled by the careers department, including websites, webpages, social media and mailing lists
- Physical materials from the careers department, such as mailings, posters, leaflets and brochures

2). If your university does have an active policy in place regarding which companies the careers department does and does not assist in recruiting university members, please provide a copy of the policy either as an attachment to your response or through the inclusion of a link to where it is published on your website.
If this policy forms a part of a wider policy document, please specify which page we need to refer to in order to locate this information.

3). If your university does not have an active policy in place as outlined above, please can you confirm whether there are any exclusions in place regarding which companies the careers department does and does not assist in recruiting university members. If not in policy form, exclusions might exist in the form of written guidelines or procedures. If any exclusions are in place please list what they are.
Please confirm receipt of this request and we look forward to hearing back from you within the next 20 working days.

Yours sincerely,
Fergus Green

Freedom Of Information, De Montfort University

Dear Fergus,

During the unprecedented challenges of the coronavirus (COVID-19) pandemic, while De Montfort University will make every effort to comply with the timescales of the Freedom of Information Act 2000, the General Data Protection Regulation, and the Data Protection Act 2018, it may be necessary to temporarily divert resources to support the welfare and safety of staff and students, and away from the University’s compliance and information rights work, and this may impact our response times.

We apologise for any impact this may have, but this is a challenge many organisations will face at the moment and one the Information Commissioner’s Office have recognised. The Information Commissioner’s Office have advised:

We can’t extend statutory timescales, but we will tell people through our own communications channels that they may experience understandable delays when making information rights requests during the pandemic.

The Information Commissioner’s Office have provided additional information here

FREEDOM OF INFORMATION ACT 2000

Thank you for your email request below.

Your request is being considered and if the information is held you will receive the information requested within the statutory timescale of 20 working days as defined by the Freedom of Information Act 2000, subject to the information not being exempt.

If the time taken to meet your request is likely to exceed 18 hours, we will contact you and ask you amend your request to bring it below this time limit. We will assist you with suggestions of how this might be achieved.

I may also contact you if the request needs to be clarified; this is to ensure that we provide you with the information you require.

Please note that some information you have requested may not be provided to you; this will only be information that can be withheld by law. In most cases the reasons will be explained to you along with your copy of any information that can be released to you.

In order to ensure a prompt response to any communication, please ensure that any further emails are copied to [De Montfort University request email].

Yours sincerely,

Paul Starkey

Information Governance Manager

Governance and Legal

DE MONTFORT UNIVERSITY

Trinity House

The Gateway
Leicester
LE1 9BH
T: +44 (0)116 2577655
E: [email address]
W: dmu.ac.uk

Responsible for: Freedom of Information, Data Protection Act compliance and Records Management

dangos adrannau a ddyfynnir

Freedom Of Information, De Montfort University

1 Atodiad

Dear Fergus,

FREEDOM OF INFORMATION ACT 2000-INFORMATION REQUEST

During the unprecedented challenges of the coronavirus (COVID-19) pandemic, while De Montfort University is making every effort to comply with the timescales of the Freedom of Information Act 2000, the General Data Protection Regulation, and the Data Protection Act 2018, it has been necessary to temporarily divert resources to support the welfare and safety of staff and students, and away from the University’s compliance and information rights work, and this has impacted our response times.

We apologise for any impact this may have, but this is a challenge many organisations will face at the moment and one the Information Commissioner’s Office have recognised. The Information Commissioner’s Office have advised:

We can’t extend statutory timescales, but we will tell people through our own communications channels that they may experience understandable delays when making information rights requests during the pandemic.

Your request for information has been considered under the requirements of the Freedom of Information Act and our response is as follows:

Please find our policy attached and some further information below:

We have a vacancy handling policy, attached. If a vacancy meets the standards defined in this policy, we proceed to advertise it.

Occasionally a student or graduate will raise an ethical question about why we are promoting vacancies with a particular employer, either because of the nature of the business, or because they are aware of a specific issue concerning the employer, which may have affected them personally. We deal with these queries case by case and will temporarily suspend advertising a vacancy if we need time for investigations.

In addition, where any of our students or graduates have had a bad experience on an internship or placement organised by the university, and we have ascertained the employer was at fault, we have a flag on our system to 'not work with this company' or 'not advertise roles'.

Apart from these occasional events, our position is that students and graduates have the autonomous right to be made aware of, and apply for, the jobs and employers they choose, and we do not take moral judgements as a university in this respect, as long as the policy standards are met.

If you have any queries please get in touch with me to discuss them. You might like to know that the University’s website www.dmu.ac.uk contains a section on the Freedom of Information Act that lists other publications readily available from the University under its Publication Scheme.

Yours sincerely,

Paul Starkey

Information Governance Manager

Governance and Legal

DE MONTFORT UNIVERSITY

Trinity House

The Gateway
Leicester
LE1 9BH
T: +44 (0)116 2577655
E: [email address]
W: dmu.ac.uk

Responsible for: Freedom of Information, Data Protection Act compliance and Records Management

You have the right to complain to the University about this decision. If you wish to do this please write to:

Regulations and Complaints Manager
Corporate Services
0.13 Trinity House
Leicester
Telephone (0116) 257 7694

If you are subsequently not satisfied with the University’s response to your complaint you have a right of appeal to the independent Information Commissioner.

The Information Commissioner’s Offices are currently closed, and therefore unable to receive correspondence via post. Please contact the Information Commissioner’s Office through their contact page

Most of the information we provide in response to Freedom of Information Act 2000 request will be subject to copyright protection. In most cases the copyright will be owned by De Montfort University. The copyright in other information may be owned by another person or organization as indicated in the information itself.

You are free to use any information supplied for your own use, including for non-commercial research purposes. The information may also be used for the purposes of news reporting. However, any other type of re-use, for example, publishing the information or issuing copies to the public will require the permission of the copyright holder.

For information where the copyright is owned by the De Montfort University, details of the conditions of re-use can be found on our website at www.dmu.ac.uk.

For information where the copyright is owned by another person or organization, you must apply to the copyright holder to obtain their permission.

dangos adrannau a ddyfynnir