Responsive miantenance procurement for social housing

The request was partially successful.

Dear Bolsover District Council,

I am looking for confirmation of the following information around responive maintenance procurement for your social housing stock.

• What is the name of the person who is currently in charge of responsive maintenance contract procurement?
• What is their Job title?
• At what address are they based?
• How many houses are in your current stock?
• Are responsive maintenance needs within your housing stock, currently met by a Direct Labour Organisation?
• If yes, what percentage of responsive maintenance work do they undertake?
• Are there any external contracts in place that support the DLO?
• If yes, what are they for? (voids, day to day, gas, electrical).
• Are responsive maintenance tenders for day to day, voids, gas and electric tendered out as separate contracts (please specify if grouped together) or as one responsive maintenance contract?
• For each contract for responsive maintenance please can you confirm the following:
o The renewal date
o The bid process start date
o The term of the contract
o The contract annual value (for the last contract tendered if necessary)
o Who the current contract holder is
o If there is a framework in place
 If yes, how many firms are on this, who operates on this and is it a contract specific framework or a framework for all responsive maintenance contracts, framework value
o Do you use a procurement consortium
 If yes, who

Yours faithfully,

Vicki Ball

Alison Sipson, Bolsover District Council

Please Ask For:  Alison Sipson
Direct Line:  01246 242383
E-mail:   [email address]
Date:  27th February 2012

Vicki Ball
[FOI #107147 email]

Dear Vicki
FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

Your reference number – F/361/1112

Thank you for your e-mail of 23rd February 2012 requesting information in
relation to responsive maintenance procurement for social housing.

Your request is being considered under the Freedom of Information Act 2000
and will be answered within 20 working days.

For your information, the Act gives you the right to be told whether we
hold the information (subject to absolute exemptions). The Act also
defines a number of exemptions which may prevent release of the
information you have requested. You will be informed if this is the case,
together with your rights of appeal.

If the information you request contains reference to a third party then
they may be consulted prior to a decision being taken on whether or not to
release the information to you. You will be informed if we need more time
to do this.

A fee may be charged for disbursements. If a fee is to be charged you will
be notified in writing.

If you have any queries about this letter please do not hesitate to
contact the Customer Service and Performance Department on the above
contact details. Please remember to quote the reference number above in
any future communications.

Further information is also available from the Information Commissioner
at:
Information Commissioner's Office
Wycliffe House.
Water Lane.
Wilmslow.
Cheshire.
SK9 5AF.
Telephone:...0303 123 1113
www.ico.gov.uk

Yours sincerely
Ann Bedford
Customer Service and Performance Department

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Ann Bedford, Bolsover District Council

Please Ask For:  Alison Sipson
Direct Line:  01246 242383
E-mail:   [email address]
Date: 21st March 2012

Vicki Ball
[FOI #107147 email]

Dear Vicki

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST - FOI/361/1112

Your request for information regarding responsive maintenance procurement
for the Council' housing stock has been considered and, to the best of our
knowledge, the information we hold which relates to your request is as
follows:

     • What is the name of the person who is currently in charge of
     responsive maintenance contract procurement?

Peter Campbell

     • What is their Job title?

Head of Housing

     • At what address are they based?

Sherwood Lodge, Bolsover, S44 6NF

     • How many houses are in your current stock?

This information is exempt in accordance with the Freedom of Information
Act 2000 (Section 21) - information available by other means. You can
access this information at:

[1]http://www.bolsoverlettings.org.uk/Data/...

     • Are responsive maintenance needs within your housing stock,
     currently met by a Direct Labour Organisation?

Yes .

     • If yes, what percentage of responsive maintenance work do they
     undertake?

No information held.

     • Are there any external contracts in place that support the DLO?

Yes.

     • If yes, what are they for? (voids, day to day, gas, electrical).

District Heating.

     • Are responsive maintenance tenders for day to day, voids, gas and
     electric tendered out as separate contracts (please specify if
     grouped together) or as one responsive maintenance contract?

No.

     • For each contract for responsive maintenance please can you
     confirm the following:
     o The renewal date
     o The bid process start date
     o The term of the contract
     o The contract annual value (for the last contract tendered if
     necessary)
     o Who the current contract holder is
     o If there is a framework in place

The information is not held in the form you require as maintenance of the
district heating is contained within a larger contract for maintenance of
other Council buildings.

     § If yes, how many firms are on this, who operates on this and is
     it a contract specific framework or a framework for all responsive
     maintenance contracts, framework value

As above.

     o Do you use a procurement consortium
     § If yes, who

No - the Council uses its' own Shared Procurement Unit.

I hope that you are satisfied with our response.  However, if you are
dissatisfied in any way with the handling of your information request your
next step would be to clearly state in writing why you are dissatisfied
and the Council will treat this as a formal complaint in accordance with
our Compliments, Comments and Complaints policy.  This policy is available
on the Council’s website www.bolsover.gov.uk or by contacting the Customer
Service and Performance Department on 01246 242383 or by emailing
[email address]

I would also be interested to know how satisfied you are with the way your
request has been handled. To this end, I would ask you to consider
spending a few minutes of your time to complete the attached survey form.
You can access this by clicking on the link below:
[2]http://www.askderbyshire.gov.uk/bolsover...

I also have a duty to make you aware of the Information Commissioner's
Office, which is an independent body who monitor the Data Protection Act,
the Freedom of Information Act and Environmental Information Regulations,
and make sure organisations fulfil their legal obligations under the
Acts.  They can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF.
Telephone:...0303 123 1113
www.ico.gov.uk

Yours sincerely

Ann Bedford
Customer Service and Performance Department

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References

Visible links
1. http://www.bolsoverlettings.org.uk/Data/...
2. http://www.askderbyshire.gov.uk/bolsover...