Responsive Maintenance procurement for housing stock

The request was successful.

Dear Winchester City Council,

Please find below a request for information under freedom of information. My contact details can be found below and my preferred method of information delivery is email.

All questions relate to the procurement of responsive maintenance for your social housing stock

• What is the name of the person who is currently in charge of responsive maintenance contract procurement?
• What is their Job title?
• At what address are they based?
• How many houses are in your current stock?
• Are responsive maintenance needs within your housing stock, currently met by a Direct Labour Organisation?
• If yes, what percentage of responsive maintenance work do they undertake?
• Are there any external contracts in place that support the DLO?
• If yes, what are they for? (Voids, day to day, gas, electrical).
• Are responsive maintenance tenders for day to day, voids, gas and electric tendered out as separate contracts (please specify if grouped together) or as one responsive maintenance contract?
• For each contract for responsive maintenance please can you confirm the following:
o The renewal date
o The bid process start date
o The term of the contract
o The contract annual value (for the last contract tendered if necessary)
o Who the current contract holder is
o If there is a framework in place
 If yes, how many firms are on this, who operates on this and is it a contract specific framework or a framework for all responsive maintenance contracts, framework value
o Do you use a procurement consortium
 If yes, who

Should you with for further clarification around this, please do not hesitate to contact me.

Kind regards

Vicki Ball

Winchester City Council

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Winchester City Council

Customer Enquiry Response Email

Dear Ms Vicki Ball,

Thank you for your freedom of information request which was received by the Winchester City Council Customer Service team today (04/04/2012)

The request has been logged as received and has been passed to the appropriate department to be answered. You will receive a response within 20 working days

Thank you,

Catherine Watson
Customer Service Centre,
Winchester City Council.
Telephone: 01962 840 222
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Winchester City Council

Dear Vicki

 

Further to your Freedom of Information request detailed below I am able to
provide the following which I trust will be sufficient for your needs:

 

    

     Please find below a request for information under freedom of

     information. My contact details can be found below and my preferred

     method of information delivery is email.

    

     All questions relate to the procurement of responsive maintenance

     for your social housing stock

    

     What is the name of the person who is currently in charge of

     responsive maintenance contract procurement?

 

These enquires are best addressed generically to avoid difficulties should
a change of personnel arise.

 

     What is their Job title?

 

Principal Surveyor

 

     At what address are they based?

 

City Offices

Colebrook Street

Winchester

SO23 9LJ

 

     How many houses are in your current stock?

 

Currently around 5200

 

     Are responsive maintenance needs within your housing stock,

     Currently met by a Direct Labour Organisation?

 

No

 

     If yes, what percentage of responsive maintenance work do they

     undertake?

 

N/A

 

     Are there any external contracts in place that support the DLO?

 

N/A

 

     If yes, what are they for? (Voids, day to day, gas, electrical).

 

N/A

 

     Are responsive maintenance tenders for day to day, voids, gas and

     electric tendered out as separate contracts (please specify if

     grouped together) or as one responsive maintenance contract?

     For each contract for responsive maintenance please can you

     confirm the following:

     The renewal date

     The bid process start date

     The term of the contract

     The contract annual value (for the last contract tendered if

     necessary)

     Who the current contract holder is

 

Day-to-Day Responsive Repairs – Osborne Ltd

Value - £1,230,000pa for an initial period of 5years with the option to
extend for a further 10 years. Commenced 1/8/11.

 

Void Property Re-instatement – Osborne Ltd

Value - £1,150,111pa for an initial period of 5years with the option to
extend for a further 10 years. Commenced 1/8/11.

 

Servicing of Gas and Solid Fuel Heating & Hot Water Systems – Liberty Gas

Value - £650.000pa for 5 years. Current contract expires in October this
year and is in the process of being re-tendered.  PQQs have been assessed
and invitations to tender will shortly be issued.

 

     If there is a framework in place

 

N/A

 

     If yes, how many firms are on this, who operates on this and is

     it a contract specific framework or a framework for all responsive

     maintenance contracts, framework value

 

N/A

 

     Do you use a procurement consortium

 

No

 

      If yes, who

 

N/A

    

     Should you with for further clarification around this, please do

     not hesitate to contact me.

    

     Kind regards

    

     Vicki Ball

 

Barbara Howells - Asset Management Officer

Property Services

Winchester City Council

Colebrook Street

Winchester

SO23 9LJ

Tel: 01962 848458

 

This email and any files transmitted with it are intended solely for the
addressed individual. The information in this email may be confidential;
if you have received it in error, please accept our apologies and notify
the sender as soon as possible, and delete it from your system without
distributing or copying any information contained within it. Under UK Data
Protection and Freedom of Information legislation, the contents of this
email might have to be disclosed in response to a request. We check emails
and attachments for viruses before they are sent, but you are advised to
carry out your own virus checks. Winchester City Council cannot accept any
responsibility for loss or damage caused by viruses.