Response of the Commission to the WG consultation on the 2015-6 Transgender Action Plan

Comisiynydd Plant Nid oedd gan y wybodaeth y gofynnwyd amdani.

Dear Children's Commissioner for Wales,

Welsh Government’s Transgender Action Plan
Could I ask to see documents relating to your response to the draft Plan in 2015 and perhaps any further ones prior to the final issue mid 2016.

The WG report says you were consulted at the drafting stage of the Plan; perhaps you were consulted also on the draft Children’s Rights Impact Assessment. Could you please include a copy of this CRIA and your responses to the WG?

Yours faithfully,

Anne Greagsby

Sara Jermin, Comisiynydd Plant

Anne Greagsby

Thank you for your email.

In accordance with relevant legislation, we'll aim to respond to your request for information on or before 17 January 2020. For your information, the deadline takes into account the upcoming bank holidays.

Kind regards,
Sara.

Sara Jermin
Pennaeth Cyfathrebu a Pherfformiad | Head of Communications and Performance
Comisiynydd Plant Cymru | Children’s Commissioner for Wales

T:            01792 765638
M:          07794 123132
W:          www.childcomwales.org.uk | www.complantcymru.org.uk 
E:             [email address] | [email address]
P:            Oystermouth House, Charter Court, Phoenix Way, Llansamlet, Swansea SA7 9FS |
                 Tŷ Ystumllwynarth, Ffordd Phoenix, Llansamlet, Abertawe SA7 9FS.
Twitter: @complantcymru | @childcomwales

Rydym yn croesawu derbyn gohebiaeth a galwadau yn Gymraeg. Byddwn yn ateb gohebiaeth a galwadau a dderbynnir yn Gymraeg yn Gymraeg ac ni fydd cysylltu yn Gymraeg yn arwain at oedi | We welcome receiving correspondence and calls in Welsh. We will respond to correspondence and calls in Welsh, and contacting us in Welsh will not lead to delay.

Am fwy o wybodaeth ar sut rydyn ni’n delio gyda gwybodaeth bersonol yn swyddfa’r Comisiynydd, yna ewch i’n gwefan www.complantcymru.org.uk // For more information about how we handle personal information at the Commissioner’s office, please visit our website www.childcomwales.org.uk

dangos adrannau a ddyfynnir

Sara Jermin, Comisiynydd Plant

Dear Anne Greagsby

Thank you again for your request for information.

Having reviewed our records, I have established that we do not hold the information you have requested.

If you are dissatisfied with this response, you have the right to request an internal review. All reviews are impartial and undertaken by a member of the Commissioner’s Management Team. Reviews will usually be completed within 20 working days following the date a request for review is received. In exceptional cases, the time for response may be extended to 40 working days.

Requests for internal review should be clearly marked, and can either be mailed to [Children's Commissioner for Wales request email] or sent by post to the following address: Children’s Commissioner for Wales, Oystermouth House, Charter Court, Phoenix Way, Llansamlet, Swansea SA7 9FS.

If you remain dissatisfied with the findings of the internal review, you should contact the Information Commissioner on the details below:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. // T: 01625 545700 // W: www.ico.org.uk

Kind regards,
Sara.

Sara Jermin
Pennaeth Cyfathrebu a Pherfformiad | Head of Communications and Performance
Comisiynydd Plant Cymru | Children’s Commissioner for Wales

T:            01792 765638
M:          07794 123132
W:          www.childcomwales.org.uk | www.complantcymru.org.uk 
E:             [email address] | [email address]
P:            Oystermouth House, Charter Court, Phoenix Way, Llansamlet, Swansea SA7 9FS |
                 Tŷ Ystumllwynarth, Ffordd Phoenix, Llansamlet, Abertawe SA7 9FS.
Twitter: @childcomwales

Rydym yn croesawu derbyn gohebiaeth a galwadau yn Gymraeg. Byddwn yn ateb gohebiaeth a galwadau a dderbynnir yn Gymraeg yn Gymraeg ac ni fydd cysylltu yn Gymraeg yn arwain at oedi | We welcome receiving correspondence and calls in Welsh. We will respond to correspondence and calls in Welsh, and contacting us in Welsh will not lead to delay.

Am fwy o wybodaeth ar sut rydyn ni’n delio gyda gwybodaeth bersonol yn swyddfa’r Comisiynydd, yna ewch i’n gwefan www.complantcymru.org.uk // For more information about how we handle personal information at the Commissioner’s office, please visit our website www.childcomwales.org.uk

dangos adrannau a ddyfynnir

Dear Children's Commissioner for Wales,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Children's Commissioner for Wales's handling of my FOI request 'Response of the Commission to the WG consultation on the 2015-6 Transgender Action Plan'.

I do not accept that you really hold no paper or e-documents relating to the consultation by the WG in mid 2015 onwards on the Transgender Action Plan. You would have records on which staff members were involved and entries on worksheets, including perhaps meetings they attended. Their PCs would include e-mails fixing the meetings, exchanges on topics and even the consultation documents.

I appreciate that if you have records of staff being involved, you may need to redact personal details, but the redacted documents like meeting agendas and annotations would still be disclosable under FoI. So I ask for a deeper look into your records or explain why they were all destroyed.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/r...

Yours faithfully,

Anne Greagsby

Sara Jermin, Comisiynydd Plant

Anne Greagsby

Thanks for your email.

As requested, I have appointed a member of our Management Team who was not involved in your original request to undertake an internal review. We'll respond to this request by 14 February 2019.

Kind regards,
Sara.

Sara Jermin
Pennaeth Cyfathrebu a Pherfformiad | Head of Communications and Performance
Comisiynydd Plant Cymru | Children’s Commissioner for Wales

T:            01792 765638
M:          07794 123132
W:          www.childcomwales.org.uk | www.complantcymru.org.uk 
E:             [email address] | [email address]
P:            Oystermouth House, Charter Court, Phoenix Way, Llansamlet, Swansea SA7 9FS |
                 Tŷ Ystumllwynarth, Ffordd Phoenix, Llansamlet, Abertawe SA7 9FS.
Twitter: @childcomwales

Rydym yn croesawu derbyn gohebiaeth a galwadau yn Gymraeg. Byddwn yn ateb gohebiaeth a galwadau a dderbynnir yn Gymraeg yn Gymraeg ac ni fydd cysylltu yn Gymraeg yn arwain at oedi | We welcome receiving correspondence and calls in Welsh. We will respond to correspondence and calls in Welsh, and contacting us in Welsh will not lead to delay.

Am fwy o wybodaeth ar sut rydyn ni’n delio gyda gwybodaeth bersonol yn swyddfa’r Comisiynydd, yna ewch i’n gwefan www.complantcymru.org.uk // For more information about how we handle personal information at the Commissioner’s office, please visit our website www.childcomwales.org.uk

dangos adrannau a ddyfynnir

Sara Jermin, Comisiynydd Plant

Dear Anne Greagsby

As I noted in my email to you on 21 January, I requested a member of Management Team not involved in our original response, to undertake an internal review. Below is Mr Andy Wallsgrove's response to you.

Kind regards,
Sara.

-------------------------------------------RESPONSE TO INTERNAL REVIEW

Dear Anne Greagsby

Our Head of Communications and Performance, who’s also our Data Protection Officer, has asked me to review our response to your freedom of information request. I’m the Head of Practice for the Commissioner and am a member of her Management Team. I can confirm I had no part to play in your initial request, therefore can confirm that this has been an independent internal review.

I can confirm that the original response to your request was carried out in accordance with our Freedom of Information Policy and searches were made of all information systems that we retain at the Commissioner’s office . I can confirm that we do not hold any information on this consultation exercise.

There may be two reasons for this:

A) Records have been destroyed in line with our Document Retention Policy
B) We did not provide a written response to the Welsh Government consultation

Any email correspondence, meeting notes, information contained in staff notebooks will have been deleted in accordance with the schedules laid out in our Document Retention Policy.

If we had provided a written consultation response to Welsh Government we would still be able to access a copy of such a response from our electronic database. Searches of the database have not found such a response.

I appreciate that you may be frustrated with this response. If you are unhappy with the internal review you are entitled to complain to the Information Commissioner’s Office. https://ico.org.uk

I also wanted to reassure you that this is now an active policy area for us.

Yours sincerely
Andy Wallsgrove

Pennaeth Ymarferiad | Head of Practice
Comisiynydd Plant Cymru | Children’s Commissioner for Wales

T: 01792 76500
W: www.complantcymru.org.uk | www.childcomwales.org.uk

Rydym yn croesawu gohebiaeth a galwadau yn Gymraeg. Byddwn yn ateb gohebiaeth a gwladau a dderbynnir yn Gymraeg yn Gymraeg ac ni fydd cysylltu yn Gymraeg yn arwain at oedi | We welcome receiving correspondence and calls in Welsh. We will respond to correspondence and calls in Welsh, and contacting us in Welsh will not lead to delay.

Am fwy o wybodaeth ar sut rydyn ni’n delio gyda gwybodaeth bersonol yn swyddfa’r Comisiynydd, yna ewch i’n gwefan www.complantcymru.org.uk | For more information about how we handle personal information at the Commissioner’s office, please visit our website www.childcomwales.org.uk

dangos adrannau a ddyfynnir