Requests for ID from Members of the Public Attending Council Meetings

Cambridge City Council Nid oedd gan y wybodaeth y gofynnwyd amdani.

Dear Cambridge City Council,

Would you please release:

* Any council policies covering the subject of asking members of the public seeking to observe council meetings in-person for identification.

* Records of any decisions to ask members of the public seeking to observe council meetings in-person for identification, including any supporting materials.

* Correspondence between councillors and officers, or between officers, on the subject of asking members of the public seeking to observe council meetings in-person for identification.

* The instructions provided to those asking members of the public seeking to observe council meetings in-person for identification.

* Information on how the council's policies and practices relating to asking members of the public seeking to observe council meetings in-person for identification have been publicised and communicated to the public, including copies of any communications (leaflets, posters, notices etc.).

* Information on what the council does with personal information obtained from members of the public seeking to observe council meetings in-person.

I am not seeking historical information. I am only seeking material relating to the arrangements which applied to the full council meeting on 24 February 2022 or the arrangements which currently apply.

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Yours faithfully,

Richard Taylor

Gadawodd Richard Taylor anodiad ()

This request follows reports from a member of the public, Phil Rodgers, who attended a full council meeting in-person at Cambridge City Council on 24 February 2022. Mr Rodgers wrote:

"I do think they should stop asking the public for ID at the door"

https://web.archive.org/web/202202251109...
https://twitter.com/PhilRodgers/status/1...

and added:

"It was perfectly clear to me that they would have refused me entry if I hadn't shown any ID. Though I was amused that they happily accepted my University Library card."

https://web.archive.org/web/202202251110...
https://twitter.com/PhilRodgers/status/1...

Mr Rodgers has lobbied the leader of the council and the Chief Executive, asking for the practice of demanding ID from members of the public who want to observe council meetings to stop, writing:

"Dear @camcitco @anna4labour @RobertTPollock, could you please stop the practice of demanding to see ID of members of the public who want to observe council meetings? There's no good reason for it and it's wrong in principle."

https://web.archive.org/web/202202251110...
https://twitter.com/PhilRodgers/status/1...

Cambridge City Council

1 Atodiad

Dear Richard Taylor,

RFI: 10573   (CCC)  Requests for ID from Members of the Public Attending
Council Meetings

Thank you for your request for information. Your request below will be
forwarded to the appropriate department to answer.

 * Any council policies covering the subject of asking members of the
public seeking to observe council meetings in-person for identification.

* Records of any decisions to ask members of the public seeking to observe
council meetings in-person for identification, including any supporting
materials.

* Correspondence between councillors and officers, or between officers, on
the subject of asking members of the public seeking to observe council
meetings in-person for identification.

* The instructions provided to those asking members of the public seeking
to observe council meetings in-person for identification.

* Information on how the council's policies and practices relating to
asking members of the public seeking to observe council meetings in-person
for identification have been publicised and communicated to the public,
including copies of any communications (leaflets, posters, notices etc.).

* Information on what the council does with personal information obtained
from members of the public seeking to observe council meetings in-person.

I am not seeking historical information. I am only seeking material
relating to the arrangements which applied to the full council meeting on
24 February 2022 or the arrangements which currently apply.

We aim to respond to your request as soon as possible and within 20
working days. In the meantime if you have any questions please contact us.

Yours sincerely

Information Management Team

3C Shared Services

Email:
For South Cambridgeshire DC - [email address]
For Cambridge City Council -[Cambridge City Council request email]
For Huntingdonshire DC - [email address]

3C Shared Services is a strategic partnership between Cambridge City
Council, Huntingdonshire District Council and South Cambridgeshire
District Council

Appeals Process

The Council is committed to transparency and openness, and it is our
intention to comply fully with the laws that govern access to information.
If you have any cause to believe that the terms of the Freedom of
Information Act 2000 are not being met by us, please let us know in the
first instance. If you are still dissatisfied you can address your
complaint to the Information Governance Manager, who will undertake an
Internal Review of your case. Further to this you have the subsequent
option to contact the Information Commissioner’s Office.

Copyright

Provision of this information does not automatically infer the right to
copy publish or alter the information. In most cases the Council will own
the copyright of the information provided here, or the information will be
provided under the Open Government Licence (OGL), but the rights to some
information may belong to a third party and if so a re- use licence may be
required. Please contact us for advice.

Cambridge City Council

1 Atodiad

Dear Mr Taylor,

Re: Request for Information (RFI: 10573)  (CCC) Requests for ID from
Members of the Public A...

[Requests for ID from Members of the Public Attending Council Meetings]

Thank you for your request for information above, which we have dealt with
under the terms of the Freedom of Information Act 2000.

I hope the following will answer your query:

Cambridge City Council has no information to disclose regarding this
request. There are no Council policies or records of any decisions taken
or supporting material, correspondence or instructions. 

We aim to provide a high quality service to you and hope that you are
satisfied with this response. If you have any further questions please do
not hesitate to contact us.

Yours sincerely

Information Management Team

3C Shared Services

Email:

For South Cambridgeshire DC - [email address]

For Cambridge City Council -[Cambridge City Council request email]

For Huntingdonshire DC - [email address]

3C Shared Services is a strategic partnership between Cambridge City
Council, Huntingdonshire District Council and South Cambridgeshire
District Council

Appeals Process

The Council is committed to transparency and openness, and it is our
intention to comply fully with the laws that govern access to information.
If you have any cause to believe that the terms of the FOI Act or EIR
Regulations are not being met by us, please let us know in the first
instance. If you are still dissatisfied you can address your complaint to
the Information Governance Manager who will undertake an Internal Review
of your case. Internal review requests should be submitted within two
months of the date of receipt of the response to your original request.
Further to this you have the subsequent option to contact the Information
Commissioner's Office.

Copyright

Provision of this information does not automatically infer the right to
copy publish or alter the information. In most cases the Council will own
the copyright of the information provided here, or the information will be
provided under the Open Government Licence (OGL), but the rights to some
information may belong to a third party and if so a re- use licence may be
required. Please contact us for advice.

Gadawodd Richard Taylor anodiad ()

Cambridge City Council has issued a statement:

"Security was in place to protect cllrs safety, the risk of disruption & manage a covid safe space. ID was requested of all attendees, inc cllrs, but shouldn’t have been a requirement of entry."

https://twitter.com/camcitco/status/1497...
https://web.archive.org/web/202203022238...

Dear Cambridge City Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Cambridge City Council's handling of my FOI request 'Requests for ID from Members of the Public Attending Council Meetings'.

I note the council has issued a statement in respect of the full council meeting on 24 February 2022 stating:

"ID was requested of all attendees"

https://twitter.com/camcitco/status/1497...

In light of this it appears implausible that no information is held within the scope of my request in relation to how that practice came about and what exactly took place.

If no information is held, can the council please provide advice and assistance, and explain why it is not held.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/r...

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Cambridge City Council

1 Atodiad

Dear Richard Taylor,

RFI: 10606   (CCC) Internal Review - relating to FOI 10573 

Thank you for your request for information. Your request below will be
forwarded to the appropriate department to answer.

Please pass this on to the person who conducts Freedom of Information
reviews.

I am writing to request an internal review of Cambridge City Council's
handling of my FOI request 'Requests for ID from Members of the Public
Attending Council Meetings'.

I note the council has issued a statement in respect of the full council
meeting on 24 February 2022 stating:

"ID was requested of all attendees"

[1]https://twitter.com/camcitco/status/1497...

In light of this it appears implausible that no information is held within
the scope of my request in relation to how that practice came about and
what exactly took place.

If no information is held, can the council please provide advice and
assistance, and explain why it is not held.

A full history of my FOI request and all correspondence is available on
the Internet at this address:
[2]https://www.whatdotheyknow.com/request/r...

We aim to respond to your request as soon as possible and within 20
working days. In the meantime if you have any questions please contact us.

Yours sincerely

Information Management Team

3C Shared Services

Email:
For South Cambridgeshire DC - [email address]
For Cambridge City Council -[Cambridge City Council request email]
For Huntingdonshire DC - [email address]

3C Shared Services is a strategic partnership between Cambridge City
Council, Huntingdonshire District Council and South Cambridgeshire
District Council

Appeals Process

The Council is committed to transparency and openness, and it is our
intention to comply fully with the laws that govern access to information.
If you have any cause to believe that the terms of the Freedom of
Information Act 2000 are not being met by us, please let us know in the
first instance. If you are still dissatisfied you can address your
complaint to the Information Governance Manager, who will undertake an
Internal Review of your case. Further to this you have the subsequent
option to contact the Information Commissioner’s Office.

Copyright

Provision of this information does not automatically infer the right to
copy publish or alter the information. In most cases the Council will own
the copyright of the information provided here, or the information will be
provided under the Open Government Licence (OGL), but the rights to some
information may belong to a third party and if so a re- use licence may be
required. Please contact us for advice.

References

Visible links
1. https://track.vuelio.uk.com/z.z?l=aHR0cH...
2. https://track.vuelio.uk.com/z.z?l=aHR0cH...

Cambridge City Council

1 Atodiad

Dear Richard Taylor,

Re: Request for Information (RFI: 10606)  (CCC) Internal Review - relating
to FOI 10573

(CCC) Internal Review - relating to FOI 10573

Please pass this on to the person who conducts Freedom of Information
reviews.

I am writing to request an internal review of Cambridge City Council's
handling of my FOI request 'Requests for ID from Members of the Public
Attending Council Meetings'.

I note the council has issued a statement in respect of the full council
meeting on 24 February 2022 stating:

"ID was requested of all attendees"

https://twitter.com/camcitco/status/1497...

In light of this it appears implausible that no information is held within
the scope of my request in relation to how that practice came about and
what exactly took place.

If no information is held, can the council please provide advice and
assistance, and explain why it is not held.

A full history of my FOI request and all correspondence is available on
the Internet at this address:
https://www.whatdotheyknow.com/request/r...

Thank you for your request for an internal review on the information
above.

I hope the following will answer your query:

An Internal Review is requested and undertaken  to assess the information
given as a response in the original FOI request. An Internal review has
been undertaken and the original response is of satisfactory
understanding. The original response states ‘Cambridge City Council has no
information to disclose regarding this request. There are no Council
policies or records of any decisions taken or supporting material,
correspondence or instructions.’ I can confirm the City Council does not
hold any of the information requested in regards to the following –

Any council policies covering the subject of asking members of the public
seeking to observe council meetings in-person for identification.

* Records of any decisions to ask members of the public seeking to observe
council meetings in-person for identification, including any supporting
materials.

* Correspondence between councillors and officers, or between officers, on
the subject of asking members of the public seeking to observe council
meetings in-person for identification.

* The instructions provided to those asking members of the public seeking
to observe council meetings in-person for identification.

* Information on how the council's policies and practices relating to
asking members of the public seeking to observe council meetings in-person
for identification have been publicised and communicated to the public,
including copies of any communications (leaflets, posters, notices etc.).

* Information on what the council does with personal information obtained
from members of the public seeking to observe council meetings in-person

Upon Investigation of your statement – ‘I note the council has issued a
statement in respect of the full council meeting on 24 February 2022
stating: "ID was requested of all attendees"
[1]https://twitter.com/camcitco/status/1497...

It has been evidenced that an oral briefing was given to security to check
councillors staff ID’s. A miscommunication occurred and security requested
all ID’s, including the publics. ID’s are not required of all attendees
and this has been a miscommunication on our behalf.  We apologise for any
confusion.

I hope this provides a clear explanation as to why no information is held
in scope with your request.

We aim to provide a high quality service to you and hope that you are
satisfied with this response. If you have any further questions please do
not hesitate to contact us.

Yours sincerely

Information Management Team

3C Shared Services

Email:

For South Cambridgeshire DC - [email address]

For Cambridge City Council -[Cambridge City Council request email]

For Huntingdonshire DC - [email address]

3C Shared Services is a strategic partnership between Cambridge City
Council, Huntingdonshire District Council and South Cambridgeshire
District Council

Appeals Process

The Council is committed to transparency and openness, and it is our
intention to comply fully with the laws that govern access to information.
If you have any cause to believe that the terms of the FOI Act or EIR
Regulations are not being met by us, please let us know in the first
instance. If you are still dissatisfied you can address your complaint to
the Information Governance Manager who will undertake an Internal Review
of your case. Internal review requests should be submitted within two
months of the date of receipt of the response to your original request.
Further to this you have the subsequent option to contact the Information
Commissioner's Office.

Copyright

Provision of this information does not automatically infer the right to
copy publish or alter the information. In most cases the Council will own
the copyright of the information provided here, or the information will be
provided under the Open Government Licence (OGL), but the rights to some
information may belong to a third party and if so a re- use licence may be
required. Please contact us for advice.

References

Visible links
1. https://track.vuelio.uk.com/z.z?l=aHR0cH...