Request for information on provision of services

A.G Emmanuel made this Rhyddid Gwybodaeth request to Kirklees Borough Council

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

Roedd y cais yn rhannol lwyddiannus.

Dear Kirklees Borough Council,
I’d like to request some information in regards to the following services.
Listed Services:
a) Laundry equipment supply, maintenance and install.
b) Fire equipment supply, maintenance and install and provision of Fire Risk Assessments / consultancy.
c) HVAC equipment supply, maintenance and install.
d) Catering equipment, maintenance and install.

1)Please confirm your annual spend for the listed services showing a breakdown of contract value and any additional ad-hoc spend for the previous 3 years.

2) Please confirm where services have been won through a tender or bid process or awarded via framework.
i) Please confirm the incumbent supplier and expected retender date.
ii) Please confirm the portal or tender forum you advertise/promote such works through.

3) Please confirm the name and contact details of the person responsible for procurement of the above services.

Yours faithfully,

A.G Emmanuel

Freedom Info, Kirklees Borough Council

Dear Mr Emmanuel,

I confirm receipt of your information request and that we are dealing with this and will respond to you in due course.

The Freedom of Information Act 2000 and Environmental Information Regulations 2004 allow up to 20 working days for responding to information requests.

If you are not content with the handling of your request, you have the right to ask for an internal review. Requests for internal reviews should be addressed to the Monitoring Officer, 1st Floor, Civic Centre 3, Market Street, Huddersfield HD1 2EY. Alternatively, you can send an email to: [email address].

Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of any review you have the right under section 50 of the 2000 Act to apply to the Information Commissioner for a decision as to whether your request for information has been dealt with in accordance with the requirements of the Act. The Information Commissioner’s website is at www.ico.org.uk and gives more information about the role and duties of the Commissioner. The ICO telephone helpline on 0303 123 1113 or 01625 545745 is available between 9am and 5pm, Monday to Friday.

Yours sincerely,

Brad Sakaria-Flynn
Information Governance Team,
Kirklees Metropolitan Council,
Governance Service

Telephone: 01484 221000 (voice activated switchboard – please ask for Freedom of Information)

For more information about how we deal with your personal data, please see the Kirklees Council privacy notice

dangos adrannau a ddyfynnir

Freedom Info, Kirklees Borough Council

Dear Mr Emmanuel,

I apologise for the delay on your request, the service assure me that they are dealing with it however they encountered some delay. It has been prioritised by the service and hopefully a response will be sent out soon.

Apologies for any inconvenience caused.

James Dunn |Information Governance Apprentice
Information Governance Team
Kirklees Council, Governance Service
Red Doles Lane, Huddersfield, HD2 1YF
Telephone: 01484 221000 (voice activated switchboard – please ask for Data Protection)

For more information about how we deal with your personal data, please see the Kirklees Council privacy notice

dangos adrannau a ddyfynnir

Freedom Info, Kirklees Borough Council

Dear A.G. Emmanuel

RE: 24617 - Service Provisions

I am writing in response to your request dated 14/07/2021. This has been dealt with under the Freedom of Information Act 2000.

May I first of all apologise for the delay in responding to your request.

You asked for the following information and the Council’s response to your specific questions is set out below:

a) Laundry equipment supply, maintenance and install.

KNH did have a contract with Girbau from whom we purchased 2 commercial grade washers and 2 dryers in 2015-2016. These were not purchased by Procurement but were chosen on a 3 quotes basis by others. We subsequently negotiated a service and maintenance contract with Girbau that expired in 2020. The machines are located at Bishops Court. KNH did from time to time purchased domestic washers and dryers from a local dealer and lately from Northern Commercials. These were replacements for damaged units at sheltered accommodation. Some time ago KNH Procurement did plan to carry out a full exercise to buy or lease commercial machines for all of our locations including the machines at Bishops Court but we are not clear how far if this has progressed. This exercise will be picked up again in September and we will be looking at the ESPO or another similar Framework to deliver this. We do not have details on year on year spend for this category.

b) Fire equipment supply, maintenance and install and provision of Fire Risk Assessments / consultancy.

Please responses below.

c) HVAC equipment supply, maintenance and install.

Please see responses below.

d) Catering equipment, maintenance and install.

We do not have any contracts in place for catering or catering equipment.

1) Please confirm your annual spend for the listed services showing a breakdown of contract value and any additional ad-hoc spend for the previous 3 years.

Fire Equipment supply, maintenance and install – The total spend for 2018, 2019 and 2020 - £628,053.18
Fire Risk Assessments/Consultancy – The total spend for 2018, 2019 and 2020 - £165,571.48
HVAC equipment – We do not hold this information.

2) Please confirm where services have been won through a tender or bid process or awarded via framework.

Fire Equipment supply, maintenance and install – Not applicable – services provided by internal KC department
Fire Risk Assessments/Consultancy – Appointed via a framework
HVAC equipment – We do not hold this information.

i) Please confirm the incumbent supplier and expected retender date.
Fire Equipment supply, maintenance and install – Not applicable – services provided by internal KC department
Fire Risk Assessments/Consultancy – Arcus Consulting LLP – due to re-tender in 2023
HVAC equipment – We do not hold this information.

ii) Please confirm the portal or tender forum you advertise/promote such works through.
Fire Equipment supply, maintenance and install – Not applicable – services provided by internal KC department
Fire Risk Assessments/Consultancy – Fusion 21 Framework
HVAC equipment – We do not hold this information.

3) Please confirm the name and contact details of the person responsible for procurement of the above services.
Ben Hodgson – Strategic Category Manager

Advice and Assistance : Direct Marketing
If you are a company that intends to use the names and contact details of council officers (or other officers) provided in this response for direct marketing, you need to be registered with the Information Commissioner to process personal data for this purpose. You must also check that the individual (whom you wish to contact for direct marketing purposes) is not registered with one of the Preference Services to prevent Direct Marketing. If they are you must adhere to this preference. You must also ensure you comply with the Privacy Electronic and Communications Regulations (PECR). For more information follow this Link www.ico.org.uk

For the avoidance of doubt the provision of council (and other) officer names and contact details under FOI does not give consent to receive direct marketing via any media and expressly does not constitute a ‘soft opt-in’ under PECR.

If you are not content with the handling of your request, you have the right to ask for an internal review. Requests for internal reviews should be submitted within 2 months of the date of receipt of the response to your original request and should be addressed to the Monitoring Officer, 1st Floor, Civic Centre 3, Market Street, Huddersfield HD1 2EY. Alternatively, you can send an email to: [email address].

Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of any review you have the right under section 50 of the 2000 Act to apply to the Information Commissioner for a decision as to whether your request for information has been dealt with in accordance with the requirements of the Act. The Information Commissioner’s website is at www.ico.org.uk and gives more information about the role and duties of the Commissioner. The Information Commissioner’s offices will be closed for the foreseeable future and they are therefore unable to receive correspondence via post. The ICO can be contacted via their contact page, or by ringing 0303 123 1113.

Yours sincerely

Information Governance Team
Governance Service
Telephone: 01484 221000 (voice activated switchboard – please ask for Freedom of Information)

For more information about how we deal with your personal data, see www.kirklees.gov.uk/privacy

<http://www.kirklees.gov.uk>
[http://www.kirklees.gov.uk/beta/assets/g...

Website<https://www.kirklees.gov.uk> | News<http://www.kirkleestogether.co.uk> | Email Updates<http://www.kirklees.gov.uk/stayconnected> | Facebook<https://www.facebook.com/liveinkirklees> | Twitter <https://twitter.com/KirkleesCouncil>

This email and any attachments are confidential. If you have received this email in error – please notify the sender immediately, delete it from your system, and do not use, copy or disclose the information in any way. Kirklees Council monitors all emails sent or received.