Request for information on provision of services

The request was partially successful.

Dear High Peak Borough Council,
I’d like to request some information in regards to the following services.
Listed Services:
a) Laundry equipment supply, maintenance and install.
b) Fire equipment supply, maintenance and install and provision of Fire Risk Assessments / consultancy.
c) HVAC equipment supply, maintenance and install.
d) Catering equipment, maintenance and install.

1)Please confirm your annual spend for the listed services showing a breakdown of contract value and any additional ad-hoc spend for the previous 3 years.

2) Please confirm where services have been won through a tender or bid process or awarded via framework.
i) Please confirm the incumbent supplier and expected retender date.
ii) Please confirm the portal or tender forum you advertise/promote such works through.

3) Please confirm the name and contact details of the person responsible for procurement of the above services.

Yours faithfully,

A.G Emmanuel

HPBC-Info@infreemation.co.uk,

Your reference number is HPFOI2021/22-0248

 

Thank you for your information request. This is an automated response and
acknowledgement. If you have submitted a request under the Freedom of
Information Act 2000 (FOIA) or the Environmental Information Regulations
2004 (EIR), your request will be considered and you will receive our
response within the statutory timescale of 20 working days (working days
being Monday to Friday, excluding Bank Holidays). 

However, due to the ongoing Covid-19 situation it may take longer than the
statutory timescales to deal with your request.

If you need to contact the Council, in the meantime, our contact details
are given below.

Thank you.

 

 

Jenny Atherton
Freedom of Information Officer
High Peak Borough Council

Tel:  0345 129 7777

 

HPBC-Info@infreemation.co.uk,

Dear Sir

Re:      Freedom of Information Act request – Information on provision of
services.

Thank you for your request for information which was received by the
Council on 7 July 2021.

I am advised that the Council’s response to your information request
regarding the above is as follows.

The Council publishes the contracts register on a quarterly basis on the
website, along with all activity awarded within the quarter detailing the
procurement activity/ process applied. This detail may be viewed by
visiting the Council’s website link attached
at https://www.highpeak.gov.uk/article/1088...,
information is shown in the downloads area of this page.

As this information is publicly available it does not, therefore, have to
be disclosed by this Council as it is exempt under Section 21(1) of the
Freedom of Information Act 2000 which states:

“Information which is reasonably accessible to the applicant otherwise
than under section 1 is exempt information.”

 

 1. Laundry equipment supply, maintenance and install.

NOTE: Gross Figures Includes purchases, call out and repairs, Excludes
laundry services previously required at PG

1)Please confirm your annual spend for the listed services showing a
breakdown of contract value and any additional ad-hoc spend for the
previous 3 years.

* 20/21 = £15,623.66
* 19/20 = £16,426.08
* 18/19 = £11,676.52

2) Please confirm where services have been won through a tender or bid
process or awarded via framework.

* Quotes.

i) Please confirm the incumbent supplier and expected retender date.

* Not Applicable (one off purchase of laundry units).

ii) Please confirm the portal or tender forum you advertise/promote such
works through. 

* [1]https://procontract.due-north.com

3) Please confirm the name and contact details of the person responsible
for procurement of the above services. 

* [2][email address]

 

 

 2. Fire equipment supply, maintenance and install and provision of Fire
Risk Assessments/Consultancy.

 1)Please confirm your annual spend for the listed services showing a
breakdown of contract value and any additional ad-hoc spend for the
previous 3 years.

* 20/21 £30,860.01
* 19/20 = £28,987.02
* 18/19 = £42,492.72

 

2) Please confirm where services have been won through a tender or bid
process or awarded via framework.

* Various.

i) Please confirm the incumbent supplier and expected retender date.

* Various. Please refer to the Contracts register
at https://www.highpeak.gov.uk/article/1088...

ii) Please confirm the portal or tender forum you advertise/promote such
works through.

* [3]https://procontract.due-north.com

3) Please confirm the name and contact details of the person responsible
for procurement of the above services.

* [4][email address]

 

 

 3. HVAC equipment supply, maintenance and install. (heating ventilation
Air Con).

 

 1)Please confirm your annual spend for the listed services showing a
breakdown of contract value and any additional ad-hoc spend for the
previous 3 years.

* 20/21 = £746,661.80
* 19/20 = £622,384.14
* 18/19 = £688,362.83

 

2) Please confirm where services have been won through a tender or bid
process or awarded via framework.

* Various.

i) Please confirm the incumbent supplier and expected retender date.

* Various Please refer to the Contracts register
at https://www.highpeak.gov.uk/article/1088...

ii) Please confirm the portal or tender forum you advertise/promote such
works through.

* [5]https://procontract.due-north.com

3) Please confirm the name and contact details of the person responsible
for procurement of the above services.

* [6][email address]

 

            d) Catering equipment, maintenance and install.

A limited spend on the purchase of catering equipment occurred between
2018/19 – 2020/21 £1,130, no spend on the maintenance/ installation has
been identified.  The Council have a very limited number of cooking
appliances installed in sheltered accommodation locations.

 

Under the Re-Use of Public Sector Information Regulations 2015, you are
free to use any of the information that you have been provided with by the
Council in response to this request.  The information may be re-used
subject to the terms of the [7]Open Government Licence.

If you are dissatisfied with the response given to your request, you are
entitled to request an internal review.  Please
contact [8][email address], within 2 months of receiving the Council’s
response, if you require an internal review of your case.

If you remain dissatisfied with the outcome of the internal review, you
have the right to appeal to the Information Commissioner at:

FOI/EIR Complaints Resolution

Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

[9]www.ico.org.uk

For information purposes only, the cost to the Council to respond to this
request is £150.00.  

Yours faithfully

 

Samantha Vernon
Freedom of Information Assistant
High Peak Borough Council

Tel:  0345 129 7777

 

 

 

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[10]http://www.highpeak.gov.uk

References

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1. https://procontract.due-north.com/
2. mailto:[email address]
3. https://procontract.due-north.com/
4. mailto:[email address]
5. https://procontract.due-north.com/
6. mailto:[email address]
7. http://www.nationalarchives.gov.uk/doc/o...
8. mailto:[email address]
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10. http://www.staffsmoorlands.gov.uk/