Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywDaniel Hill mewngofnodwch a gadael i bawb wybod.

Records Management and Data Protection Statistics

We're waiting for Daniel Hill to read a recent response and update the status.

Dear Worcester City Council,

I would like to request information for the following questions:

Data Protection Based Questions

1) Does your Local Authority have an assigned Data Protection Team / Unit?
Yes
No
a. If yes, has it been set up since 2018?
Yes
No
2) Does your Local Authority have a Data Protection policy?
Yes
No
a. If yes, how often does your Local Authority update its Data Protection policy?

3) In 2017, how many Subject Access Requests did your Local Authority receive?

4) In 2019, how many Subject Access Requests did your Local Authority receive?

5) What percentage of Subject Access Requests were completed within the 40-day deadline in 2017?
6) What percentage of total Subject Access Requests were completed after extension in 2017?

7) What percentage of Subject Access Requests were completed within the one month deadline in 2019?

8) What percentage of total Subject Access Requests were completed after extension in 2019?

9) How many Data Protection Impact Assessments had your Local Authority conducted in 2017?

10) How many Data Protection Impact Assessments had your Local Authority conducted in 2019?
11) How many systems which process personal information had your organisation stopped using and storing personal data on in 2017?

12) How many systems which process personal information had your organisation stopped using and storing personal data on in 2019?

Records Management
13) Does your Local Authority have a Records Management Policy?
Yes
No
a. If yes, how often does your Local Authority update its Records Management Policy?

14) Does your Local Authority have a retention or disposal schedule?
Yes
No
b. If yes, how often does your Local Authority update its retention or disposal schedule?
13) Does your authority have an Electronic Document Record Keeping (or management) System?

Yes
Yes, multiple
No

a) If yes, what volume (Mbytes) of digital information was captured into this system in 2017?

b) If yes, what volume (Mbytes) of digital information was captured into this system in 2019?

14) How many digital records does your organisation have captured in your storage facilities currently?
Please state figure here:
15) What is the electronic volume (Mbytes) of digital information in your organisation’s system currently?
Please state figure here:
15) How many digital records does your organisation have captured into your system currently?
Please state figure here:
16) How many paper-based files/documents and/or boxes does your organisation have in your storage facilities currently?
Please state figure here:
17) How many digital records were captured by your organisation in 2017?
Please state figure here:
18) How many digital records were captured by your organisation in 2019?
Please state figure here:
19) How many paper-based records were captured/registered by your organisation in 2017?
Please state figure here:
20) How many paper-based records were captured/registered by your organisation in 2019?
Please state figure here:
21) How many digital records/documents did your Local Authority dispose of in 2017, according to your retention or disposal schedules?
Please state figure here:
22) How many digital records/documents did your Local Authority dispose of in 2019, according to your retention or disposal schedules?
Please state figure here:
23) How many paper-based files and/or boxes had your Local Authority disposed of in 2017, based on your retention or disposal schedules:
Please state figure here:
24) How many paper-based files and/or boxes had your Local Authority disposed of in 2019, based on your retention or disposal schedules:
Please state figure here:

I also have an opinion-based question survey regarding this topic. Would you be happy with me following up regarding this? Please indicate:
Yes
No

I appreciate this is a long request, but if you could please get me the information by the 16th August 2020 that would be much appreciated

Yours faithfully,

Daniel Hill

Strategy, Worcester City Council

Dear Daniel Hill

 

I am writing in response to a Freedom of Information request titled
‘Records Management and Data Protection Statistics’ that you submitted to
Worcester City Council via the What Do They Know website on 17 July 2020.
It has recently come to the attention of the Council that a number of
email requests submitted to us via What Do They Know have not been
received.

 

This issue has been investigated and rectified. However we are now aware
that a number of historic requests on What Do They Know have unfortunately
gone unanswered due to this issue.

 

Please accept our sincerest apologies that we have not responded to your
request, and for the significant period of time that has elapsed between
you submitting the request and us becoming aware of this problem. We
understand that the information you requested may no longer be of value to
you, however should you still wish to request this information or submit a
different request, you can do so using our webform which is available via
the link below:

 

[1]https://selfserve.worcester.gov.uk/infor...

 

Worcester City Council takes its responsibilities under the Freedom of
information Act and the Environmental Information Regulations very
seriously, and strives to respond to any requests made under this
legislation within the statutory timescales. Please be assured that your
experience in this case is not reflective of the Council’s attitude
towards access to information and transparency, and any future requests
that you submit to us will be responded to appropriately and promptly.

 

Yours sincerely

 

Worcester City Council

 

 

STAY ALERT > CONTROL THE VIRUS > SAVE LIVES

 

 

**********************************************************************

 

Worcester City Council - delivering excellent services for Worcester

 

dangos adrannau a ddyfynnir

References

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1. https://selfserve.worcester.gov.uk/infor...
2. http://www.worcester.gov.uk/

Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywDaniel Hill mewngofnodwch a gadael i bawb wybod.