Recorded instances of Eday School discussion.

Neil Hearn made this Rhyddid Gwybodaeth request to Orkney Islands Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Gwrthodwyd y cais gan Orkney Islands Council.

Dear Orkney Islands Council,

Please provide all held data, whether it be multimedia (video/audio), paper or other digital form (e-mails and other digital communications as well as scanned documentation or hard copy), regarding any mention of Eday School or staff members of Eday School (by name or reference).
Where data protection may be involved, censorship through redaction is obviously acceptable, however, no full documentation should be with-held.
All from within the last 2 years.
Should that be cost prohibitive, please limit to 1 year.

Yours faithfully,

Neil Hearn

foi, Orkney Islands Council

Dear Sir

Freedom of Information (Scotland) Act 2002 – Request for Information

Thank you for your information request dated 20 September 2016 and received on 20 September 2016. Our reference is FOI 2016-0804. This is being dealt with under the Freedom of Information (Scotland) Act 2002.

We are considering your request. We may be in touch soon to ask for further clarification or to offer advice and assistance if we are not able to fulfil your request in its present form.

The legislation allows us up to 20 working days from the date that we receive a valid request, including any clarification we need to make a final response. We will be in touch within 20 working days of receipt of your initial request to provide our response or to seek clarification where necessary. We hope to give you the information you are looking for at an earlier date if possible.

Kind regards

Katy Russell-Duff
Administrative Officer
Administration Support Team
Corporate Services
Orkney Islands Council, Council Offices, Kirkwall, Orkney, KW15 1NY
Telephone 01856 873535 Extension 2210

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foi, Orkney Islands Council

Dear Sir

Freedom of Information (Scotland) Act 2002 – Request for Information

I refer to your information request received 20 September 2016. Our reference is FOI 2016-0804.

Can you please clarify if you wish documentation from Eday School included in this request.

You have the right to request a review of the decision if you are not satisfied with the way we have handled your request. Please write to: Legal Services, Council Offices, School Place, Kirkwall, Orkney, KW15 1NY or email to [Orkney Islands Council request email] to make this request. The law gives you up to 60 working days from when we received your enquiry or 40 working days from when you receive this correspondence, whichever is the later date. Where the outcome of the review fails to resolve the matter to your complete satisfaction you have the right to apply to the Scottish Information Commissioner for a decision.

Kind regards

Katy Russell-Duff
Administrative Officer
Administration Support Team
Corporate Services
Orkney Islands Council, Council Offices, Kirkwall, Orkney, KW15 1NY Telephone 01856 873535 Extension 2210

dangos adrannau a ddyfynnir

Dear foi,

Where documentation, data and communication is stored at Eday School, please exclude.
This would produce too much information and would likely provide out of context data.

Yours sincerely,

Neil Hearn

foi, Orkney Islands Council

Dear Sir

Freedom of Information (Scotland) Act 2002 – Request for Information

I refer to your information request received 20 September 2016. Our reference is FOI 2016-0804.

Can you provide some further clarification to explain the area of data search required. For example is the information requested in relation to building maintenance contracts or works undertaken on the building or is it more educational issues?

You have the right to request a review of the decision if you are not satisfied with the way we have handled your request. Please write to: Legal Services, Council Offices, School Place, Kirkwall, Orkney, KW15 1NY or email to [Orkney Islands Council request email] to make this request. The law gives you up to 60 working days from when we received your enquiry or 40 working days from when you receive this correspondence, whichever is the later date. Where the outcome of the review fails to resolve the matter to your complete satisfaction you have the right to apply to the Scottish Information Commissioner for a decision.

Kind regards

Katy Russell-Duff
Administrative Officer
Administration Support Team
Corporate Services
Orkney Islands Council, Council Offices, Kirkwall, Orkney, KW15 1NY
Telephone 01856 873535 Extension 2210

dangos adrannau a ddyfynnir

Dear foi,

All of the aforementioned.

Yours sincerely,

Neil Hearn

foi, Orkney Islands Council

Dear Sir

Freedom of Information (Scotland) Act 2002 – Request for Information

I refer to your request for information dated 20 September 2016. Our reference is FOI 2016-0804.

We estimate that in the region of 25,000 separate documents will need to be look at. We have come to this estimate on the following basis:

The Council looked at the email accounts of two typical members of the authorities staff who were likely to send and receive information about Eday School. A search was done of emails that contained both the words ‘Eday’ and ‘School’ and both had over 40 messages. A search was not carried out of other files so this is only a portion of the documents that would need to examined to see if they were relevant.

There are 134 members of staff who sent and received information about the School, so assuming an average of 40 each: 40 x 134 = 5360.

The Council have assumed that it will take an average of 15 minutes to check each document to identify if the document was relevant to your request any information which could not be released. This would mainly be personal information so 5360 x 15 minutes = 1340 hours (38 weeks at 35 hours per week).

When calculating the cost of retrieving the information, the Council can take into account the hourly rate paid for staff up to a maximum of £15 per hour. Four members of staff are paid £12.43 per hour, four members of staff are paid £13.34, three are paid £14.71 and the remaining 123 are paid £15.00 or more.

The cost is therefore:

10 hours x 4 people @ £12.34 per hour = £493.60
Plus
10 hours x 4 people @ £13.34 per hour = £533.60
Plus
10 hours x 3 people @ £14.71 per hour = £441.30
Plus
10 hours x 123 people @ £15 per hour = £18,450

TOTAL = £19,918.50

This is only an estimate, even if it is drastically wrong, the figure would be well over the £600 limit.

I’d be grateful if you could contact me to agree a revised request.

Our FOI policy can be found at http://www.orkney.gov.uk/Files/Council/F....

You have the right to request a review of the decision if you are not satisfied with the way we have handled your request. Please write to: Executive Director Corporate Services, Council Offices, School Place, Kirkwall, Orkney, KW15 1NY or email to [Orkney Islands Council request email] to make this request. The law gives you up to 60 working days from when we received your enquiry or 40 working days from when you receive this correspondence, whichever is the later date. Where the outcome of the review fails to resolve the matter to your complete satisfaction you have the right to apply to the Scottish Information Commissioner for a decision.

Yours faithfully

George Vickers
Information Governance Officer
Corporate Services
Orkney Islands Council, Council Offices, Kirkwall, Orkney, KW15 1NY
Telephone: 01856 873535 Extension: 2162
www.orkney.gov.uk

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