Programme or Project Management Software Systems used in Local Government

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Dear Basingstoke and Deane Borough Council,

Freedom of Information request - Software Systems

1. What Software Systems are currently used by the Council (please identify each system if more than one is used) for:

• Programme and / or Project management?
• Risk Management recording and reporting
• Performance Management reporting
• Freedom of Information recording and tracking

2. When do the contracts expire for each software system used?

3. Do you have any planned changes or upgrades of the software currently used? If so, when?

4. How much does each system cost including both the initial licence fee and the annual charge?

5. If you do not have a system how are programmes and projects managed currently?

6. How (which procurement route or framework) was the contract initially tendered and when was this tender awarded?

7. If no software or tendered contract is in place currently are you considering tendering or purchasing further software within the next 12 months? If so which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each system?

9. Who is the person responsible for the identified Software Systems? Please provide full name, title and contact information if possible.

Yours faithfully,

Allan Clarke

Freedom of Information, Basingstoke and Deane Borough Council

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Dear Allan Clarke,

Thank you for your recent request under the Freedom of Information Act
2000.

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Yours sincerely
Information Management Officer
Basingstoke and Deane Borough Council
01256 845369
Email: [3][Basingstoke and Deane Borough Council request email]

 

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processed in line with the General Data Protection Regulation (GDPR) and
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used; how we maintain the security of your information and your rights,
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complain if you have any concerns about how your personal details are
processed, please see our [4]privacy statement

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Freedom of Information, Basingstoke and Deane Borough Council

3 Attachments

Dear Allan Clarke,

 

Further to your recent request made under the Freedom of Information Act
2000, please find below the information requested:-

 

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

• Programme and / or Project management?
• Risk Management recording and reporting
• Performance Management reporting
• Freedom of Information recording and tracking

   The council uses SharePoint to record the information in the above. 
Where necessary SharePoint applications have been written to support
specific elements.

   The council uses Microsoft Project for Project Management.

2. When do the contracts expire for each software system used?

     The council has a Microsoft Enterprise agreement in place which
includes SharePoint and MS Project.  The existing EA expires in March
2020.

3. Do you have any planned changes or upgrades of the software currently
used? If so, when?

     The council has no current plans to replace SharePoint, however it is
currently reviewing how digital services can be provided so elements of
the above may be included within the remit of digital.

4. How much does each system cost including both the initial licence fee
and the annual charge?

     SharePoint - £4168.40

     MS Project - £6352.80

5. If you do not have a system how are programmes and projects managed
currently?

      N/A

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded?

     The EA was tendered through RM3733, Lot 2.

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so which procurement route or framework would you be using?

     The existing EA expires in March 2020, therefore the council will
tender.  We are likely to use RM6068 (Technology Products 3), Lot 2
(Software).

8. How many users / licenses for each system have you purchased for each
system?

     SharePoint is licenced for all users (602).

      Project is licensed for 50 users.

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.

      Paul Tatam, IT Manager, 01256 844844,
[1][email address]

 

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Yours sincerely,

 

Saira Ibrahim
Information Governance Assistant
Basingstoke and Deane Borough Council
Tel:
[email address]
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From: Allan Clarke [mailto:[FOI #541567 email]]
Sent: 02 January 2019 15:15
To: Freedom of Information <[Basingstoke and Deane Borough Council request email]>
Subject: Freedom of Information request - Programme or Project Management
Software Systems used in Local Government

 

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Dear Basingstoke and Deane Borough Council,

Freedom of Information request - Software Systems

1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

• Programme and / or Project management?
• Risk Management recording and reporting
• Performance Management reporting
• Freedom of Information recording and tracking

2. When do the contracts expire for each software system used?

3. Do you have any planned changes or upgrades of the software currently
used? If so, when?

4. How much does each system cost including both the initial licence fee
and the annual charge?

5. If you do not have a system how are programmes and projects managed
currently?

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded?

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each
system?

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.

Yours faithfully,

Allan Clarke

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Data Protection – personal data you provide to the council will be
processed in line with the General Data Protection Regulation (GDPR) and
Data Protection Act 2018. For more information on how your information is
used; how we maintain the security of your information and your rights,
including how to access information that we hold on you and how to
complain if you have any concerns about how your personal details are
processed, please see our [15]privacy statement

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