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Professional Services Procurement Spend

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Dear Portsmouth City Council,

I am writing to ask that you please provide me with the spend for your Professional Services procurement at the Authority, by which I mean the procurement of projects and consultancy through Statement of Work excluding temporary agency staff.

• What have you spent on Professional Services over the last 12 months?
• What did the authority spend on professional Services Between April 2019 and March 2020?
• Between April 2019 and March 2020, which categories had the highest level of spend throughout that period?
• Has the authority planned any large construction-based projects over the next two years?
• If you have got construction projects planned, please could you provide project details, budget and timeframes?
• What is the Councils current process to engage with professional service providers? Please could you provide details of the process and name third parties if they are being used.

Yours faithfully,

Fiona Smith

FOI, Portsmouth City Council

1 Attachment

 
Information Governance
Corporate Services             
Civic Offices, Guildhall Square, Portsmouth, PO1 2AL
Telephone:      023 9268 8482
 
                                                       
Reference: FOI2020/1316
 
Dear Fiona Smith
 
FREEDOM OF INFORMATION ACT 2000
INFORMATION REQUEST ACKNOWLEDGEMENT
 
Thank you for your request for information received on 26th October 2020
 
Your request is being considered in accordance with the Freedom of
Information Act 2000 and, subject to the points made below, we will aim to
provide the information requested as promptly as possible within the
statutory timescale of 20 working days. Please note however that, at this
time,  Portsmouth City Council is focusing resources on ensuring essential
services continue to run during the Coronavirus pandemic and there may
therefore be a delay.
 
If we need to obtain clarification from you to help us understand what
information you require, we will contact you as soon as possible. If this
is the case, the 20 working day time limit will not begin until the
necessary clarification has been received.
 
The Act defines a number of exemptions that may prevent release of certain
information.  The Council will consider whether any of these exemptions
apply and, where required by the Act, will carry out a Public Interest
Test to decide whether information should be disclosed. If any information
is to be withheld, we will explain which exemption applies. If a Public
Interest Test is required, we will be entitled to extend the 20 working
day time limit by a further reasonable period (of not more than another 20
working days) and will inform you if this is the case.
 
 
The Council’s standard approach is to provide the information in the form
in which we hold it.  If you require an alternative format, for example,
an audio file, large print or information in a different language, please
let us know and we will provide it if reasonably practicable to do so.
 
There may be a fee payable for providing the information, for example, if
the cost of complying exceeds the appropriate limit set out in Section 12
of the Act or for photocopying or postage.   If a fee is to be charged, we
will send you a Fees Notice. Any fee must be paid before the information
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day time limit.
 
Any personal information you provide us with will only be used to enable
us to comply with your request.
 
If you have any queries or concerns, please contact the Information
Governance Team at Portsmouth City Council, Civic Offices, Guildhall
Square, Portsmouth, Hampshire, PO1 2AL, telephone 023 9268 8482, e-mail
[email address].
 
Yours sincerely
 
Sarah Gorvin
Information Governance Specialist
 
Portsmouth City Council
Civic Offices
Guildhall Square
Portsmouth
PO1 2BQ
 
T:  023 9268 8482
E:  [1][Portsmouth City Council request email]
[2]www.portsmouth.gov.uk
 
 
 
                                                                               
 
 

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FOI, Portsmouth City Council

1 Attachment

Information Governance, Corporate Services
Civic Offices, Guildhall Square, Portsmouth, PO1 2AL
Telephone:    023 9268 8482
 
 
Our Ref: FOI2020/1316
 
Dear Fiona Smith,
                                   
INFORMATION REQUEST – FOI2020/1316 - Professional Services Procurement
Spend
 
Thank you for your request for information received on 26^th October 2020,
which was considered under the Freedom of Information Act 2000. 
 
Please accept our apologies for the delay in providing you with a
response.
 
In accordance with the Act, Portsmouth City Council confirms it holds the
requested information. 
 
YOUR REQUEST AND OUR RESPONSE
 
 
I am writing to ask that you please provide me with the spend for your
Professional Services procurement at the Authority, by which I mean the
procurement of projects and consultancy through Statement of Work
excluding temporary agency staff.
What have you spent on Professional Services over the last 12 months?
What did the authority spend on professional Services Between April 2019
and March 2020?
Between April 2019 and March 2020, which categories had the highest level
of spend throughout that period?
Portsmouth City Council does not hold financial information to the level
of detail requested, as such Portsmouth City Council does not hold the
requested information.
 
Has the authority planned any large construction-based projects over the
next two years?
Yes
 
If you have got construction projects planned, please could you provide
project details, budget and timeframes?
All construction projects planned by Portsmouth City Council's Housing
Neighbourhood and Building Services department are published in the public
domain as part of the Capital Programme approval. This is signed off by
full council every year in February and the Portfolio holder for Housing &
Preventing Homelessness in March.
 
Please see below details of projects planned by Portsmouth City Council's
Regeneration department.
 

* Arundel Street - procured and contracted via Ravelin, a private
company wholly owned by the Council but as a private company not
subject to public sector procurement regulations.
* Hambrook Street - not yet out procurement but intended to be procured
and contracted via Ravelin.
* Records Office - as per Hambrook Street above.
* Tipner Regeneration Programme - will not be procured via a single
procurement exercise, a number of procurement processes have been
undertaken for consultancy, marine GI, etc. via the Council's InTend
portal but also using public sector frameworks agreements which have
already been subject to advertised process. The packaging strategy for
the various works, services and supplies is currently being developed
and is likely to entail a mix of Council led advertised procurement,
use of exiting public sector contracts and establishment of and
contracting via wholly or partly owned private sector companies.
* City Centre Regeneration - will be procured via a Joint Venutre with a
private sector company which is not subject to procurement regulations
although the Council may procure some packages directly which may
entail an advertised procedure via InTend the Council's online portal.
* Cabbagefield Row - not yet out to procurement and not decided upon
whether to procure via Ravelin, via Council led advertised InTend
process or use existing previously advertised public sector
agreements.
* Strouden Court - as per Cabbagefield Row above
* Horatia & Leamington - as per Cabbagefield Row above
* Edinburgh House - procurement strategy under consideration, may be
procured via existing option included within a Council led InTend
advertised procurement process.
* Doyle Avenue - procured via previously advertised public sector
framework agreement established by Hyde Housing Association

* Dunsbury - procured via previously advertised public sector framework
agreement established by Procure Partnerships

 
What is the Councils current process to engage with professional service
providers? Please could you provide details of the process and name third
parties if they are being used.
Information relating the Council's procurement processes and contract
register is available on the Portsmouth City Council [1]website.
 
Further information on the Council's Intend portal is available on the
Portsmouth City Council [2]website.
 
As this information is accessible by other means, in accordance with
section 21 of the Freedom of Information Act 2000, we are not required to
provide it separately in response to your request.
 
In accordance with the Freedom of Information Act section 17 this email
acts as a partial Refusal Notice. We apologise that your request will not
be met in full, however, if you have any further information needs in the
future then please contact us.
 
Under the Re- Use of Public Sector Information Regulations 2015 (SI
2015/1415) the supplied information may not be re-used without obtaining
the permission of Portsmouth City Council.
We trust that our response fulfils your request, however, you have the
right to appeal against this outcome or to complain about our treatment of
your request.  If you wish to do so, please set out in writing your
grounds of complaint and send to the Corporate Information Governance
Officer at Portsmouth City Council, Civic Offices, Guildhall Square,
Portsmouth, Hampshire, PO1 2AL, telephone 023 9268 8482, e-mail
[3][email address]. Should you be dissatisfied with the outcome of
the complaints decision you may wish to follow the Portsmouth City
Council’s Compliments and Complaints procedure which can be found on the
Portsmouth City Council website or by contacting the Civic Offices.
 
Once these processes have been exhausted you have a further right of
appeal to the Information Commissioner at:
 
Further information is also available from the Information Commissioner
at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
[4]https://ico.org.uk
 
Yours sincerely
 
 
 
Sarah Gorvin
Information Governance Specialist
 
Portsmouth City Council
Civic Offices
Guildhall Square
Portsmouth
PO1 2BQ
 
T:  023 9268 8482
E:  [5][Portsmouth City Council request email]
[6]www.portsmouth.gov.uk
 
 
 
 
 

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We don't know whether the most recent response to this request contains information or not – if you are Fiona Smith please sign in and let everyone know.