Procurement of Contractors and Construction Consultancy Services

Keith Griffiths made this Rhyddid Gwybodaeth request to Leeds Conservatoire

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Leeds College of Music,

Can you please tell me the following:

1. How you procure Construction Consultancy Services
2. How you procure Construction Contractors
3. If by your own framework, please tell me:
a. The titles and content of the relevant frameworks
b. Who is on the current frameworks
c. The start and end dates of the frameworks
d. Any possible extention periods to the frameworks
e. The name and contact email of person responsible for the
frameworks.

Many thanks

Yours faithfully,

Keith Griffiths

FOI, Leeds Conservatoire

Dear Mr Griffiths

We do not have a framework for construction consultancy services. Through the process of competitive tender every 5 years we engage a property consultancy to undertake a 5 year Estates Strategy for the College.

I would refer you to the following extracts from our Financial Procedures and Regulations.

17.0 Tendering Process (for selective tendering)

17.1 Deciding what constitutes value for money will require a range of evaluation criteria, comprising both quantitative and qualitative features.

17.2 Value for money is well understood in commercial purchasing. To achieve and assess it, we have to consider all of the price and non-price factors that are significant in any individual purchase. This may include, but not be limited to, fitness for purpose, whole of life costs, fair market prices, timely delivery, post-delivery support, and effective warranties. Reasonableness and common-sense must also be important.

17.3 Getting value for money means ensuring that benefits are commensurate with costs. The least-cost choice should not be followed automatically if there is clear and reasoned justification for not doing so.

17.4 Achieving value for money when contracting for services involves complexities that may not be present in the purchasing of goods. Although the price is important, other factors may play a role in the selection of services, including the following:

* Quality
* Experience
* Reliability
* Knowledge of the organisation's need
* Continuity
* Qualifications of personnel checking references from other organisations on previous performance
* Examples of other relevant work/best practice.

25.0 TENDERING

25.1 Tendering will be used for all orders or contracts over a value of £10,000.

25.2 All tendering procedures must comply with EC public procurement directives, if applicable.

25.3 Tendering will be applied where service and performance standards are specified and required to be maintained over the contract period (eg cleaning or maintenance).

25.4 Tendering is required for significant purchases where an audit trail of action is required for public accountability considerations.

25.5 Details of the tender process and documentation are contained within the College Financial Procedures.

25.6 Clarification can be sought from the Director for Corporate Services if required.

FOI Box

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