Prison visits information

Jana Sanina made this Rhyddid Gwybodaeth request to HM Prison Service

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Mae'r cais yn aros am eglurhad. Os Jana Sanina ydych chi, os gwelwch yn dda, mewngofnodi i anfon neges ddilynol.

Dear HM Prison Service,

could you please advise me where I can obtain information about my previous prison visits to my partner in order to provide this information to the Home Office.
Thanks

Yours faithfully,
Jana Sanina

Data Access & Compliance Unit, HM Prison Service

1 Atodiad

Dear Jana Sanina,

 

SUBJECT: Subject Access Request

 

Thank you for your email of 11/10/13, in which you asked for the following
information from the Ministry of Justice (MoJ).

 

“Where I can obtain information about my previous prison visits to my partner in
order to provide this information to the Home Office.”

 

Your request has been handled in line with the Data Protection Act (DPA)
as a Subject Access Request (SAR) for your personal information.

 

1.    What information is required by the Ministry of Justice to process a
SAR request under the DPA?

 

§         a £10 fee,

§         two types of personal identification and

§         a location for us to conduct a search for your personal
information (for example a particular court or tribunal)

 

2.    What information you still need to provide:

 

In order for us to process your request we require the following from you:

 

 

+ A £10 fee

The MoJ charges a fee of £10 for this service in line with the provisions
of the DPA. The fee can be paid by either cheque or postal order and
should be made payable to ‘Her Majesty’s Paymaster General’ or ‘HMPG’ –
please do not send cash – this will be returned to you.

 

+ Proof of Identity

Proof of identity can be confirmed by providing a copy of a recent utility
bill and a copy of the photograph page of your passport or driving
licence.

 

+ Search Location

The Ministry of Justice is a large department and it is not possible to
conduct a search of every MoJ location for your personal information.
Therefore, please identify the areas of the department you wish for us to
conduct a search, for example a specific court in Her Majesty Court
Service or an office of the Tribunals Service.

 

Upon receipt of the information we require to process your request
(detailed above), we will restrict the search to that location. If you
require us to search any additional location please advise us in your
response to this letter.

 

                   

 

3.    What Next?

On receipt of all the information required from you, detailed in point 2
above, the MoJ will comply with your request within 40 calendar days.

 

Please refer to the end of this letter for further explanation of your
rights under section 7 of the Data Protection Act. You can also find
further information about what the Ministry of Justice does via our
website: [1]www.gov.uk

 

I hope this letter helps to explain the steps you need to take next to
help us deal with your request. Please do not hesitate to contact me if
you have any queries. Please quote the reference number at the top of this
page in all correspondence.

 

 

 

Yours sincerely,

  

Data Access & Compliance Unit

Information Directorate

Post point 10.34

102 Petty France

London

SW1H 9AJ

 

E [HM Prison Service request email]

 

[2]www.gov.uk 

 

 

 

 

Data Protection Act - How to Appeal

 

If you are not satisfied with this response you have the right to apply to
the Information Commissioner’s Office. The Commissioner is an independent
regulator who has the power to direct us to respond to your request
differently, if he considers that we have handled it incorrectly.

 

You can contact the Information Commissioner’s Office at the following
address:

 

Information Commissioner’s Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire

SK9 5AF

Internet address: [3]https://www.ico.org.uk/Global/contact_us

 

 

[4]Text Box: EXPLANATION OF DPA - SECTION 7 – RIGHT OF ACCESS TO PERSONAL
DATA We have provided below an extract from the legislation; Section 7 of
the Data Protection Act. We hope you find this information useful. The
legislation: Section: 7 Right of access to personal data (1) Subject to
the following provisions of this section, an individual is entitled (a)
to be informed by any data controller whether personal data of which that
individual is the data subject are being processed by or on behalf of
that data controller, (b) if that is the case, to be given by the data
controller a description of— (i) the personal data of which that
individual is the data subject, (ii) the purposes for which they are
being or are to be processed, and (iii) the recipients or classes of
recipients to whom they are or may be disclosed, (c) to have communicated
to him in an intelligible form— (i)the information constituting any
personal data of which that individual is the data subject, and (ii) any
information available to the data controller as to the source of those
data, and (d) where the processing by automatic means of personal data of
which that individual is the data subject for the purpose of evaluating
matters relating to him such as, for example, his performance at work,
his creditworthiness, his reliability or his conduct, has constituted or
is likely to constitute the sole basis for any decision significantly
affecting him, to be informed by the data controller of the logic
involved in that decision-taking. (2) A data controller is not obliged to
supply any information under subsection (1) unless he has received— (a) a
request in writing, and (b) except in prescribed cases, such fee (not
exceeding the prescribed maximum) as he may require. (3)Where a data
controller— (a) reasonably requires further information in order to
satisfy himself as to the identity of the person making a request under
this section and to locate the information which that person seeks, and
(b) has informed him of that requirement, the data controller is not
obliged to comply with the request unless he is supplied with that
further information. (4) Where a data controller cannot comply with the
request without disclosing information relating to another individual who
can be identified from that information, he is not obliged to comply with
the request unless— (a) the other individual has consented to the
disclosure of the information to the person making the request, or (b) it
is reasonable in all the circumstances to comply with the request without
the consent of the other individual. (5) In subsection (4) the reference
to information relating to another individual includes a reference to
information identifying that individual as the source of the information
sought by the request; and that subsection is not to be construed as
excusing a data controller from communicating so much of the information
sought by the request as can be communicated without disclosing the
identity of the other individual concerned, whether by the omission of
names or other identifying particulars or otherwise. (6) In determining
for the purposes of subsection (4)(b) whether it is reasonable in all the
circumstances to comply with the request without the consent of the other
individual concerned, regard shall be had, in particular, to— (a) any
duty of confidentiality owed to the other individual, (b) any steps taken
by the data controller with a view to seeking the consent of the other
individual, (c) whether the other individual is capable of giving
consent, and (d) any express refusal of consent by the other individual.
You can also find more information by reading the full text of the Act,
(available at http://www.legislation.gov.uk/ukpga/1998...) and
further guidance
http://www.ico.gov.uk/for_the_public/per...)

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