Printing

Mr R Ell made this Rhyddid Gwybodaeth request to Law Commission

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Law Commission,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?
11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

12. What is the name of the person within your organization responsible for the MFDs and the contract, what is their title, and their email address please?
13. How do you procure your print consumables/supplies?
14. What is the annual spend on print consumables?
15 Do you use a framework to procure consumables?

Yours faithfully,

Mr Ross Ellis

LAWCOM (FOI), Law Commission

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LAWCOM (FOI), Law Commission

Dear Mr Ellis,

Thank you for your request for information received in this office on 11th August 2017.

We acknowledge receipt.

We are handling your request for information under the Freedom of Information Act 2000.

We will respond to you as promptly as possible and, in any event, will provide the information you seek within 20 working days from receipt of your request, unless it transpires that we do not hold the information or that the information is exempt from disclosure.

In the latter event we will advise you why the information sought cannot be disclosed.

Your request for information will be handled within the Commission by the Corporate Services Team.

If you have any query in the meantime relating to your request, please contact me in my role as the Commission’s FoI co-ordinator.

Yours sincerely,

Martine O’Flaherty | Law Commission
Business Manager & HR Lead
1st Floor, Tower, Point Post 1.52, 52 Queen Anne’s Gate, London, SW1 9AG
(access via 102 Petty France)

LAWCOM (FOI), Law Commission

Dear Mr Ellis,

You requested information from the Commission under the Freedom of Information Act 2000 via email on the 11th August 2017.

We acknowledged your request on the day of its receipt in this office on the 11th August 2017. Your request has been handled by the Corporate Services Team.

Your request asked for the following;

Please could you provide the following information with regards to your current printing expenditure:

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics
2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one
8. Do you have any print management software? If so, which
software?
9. Do they supply you with any scanning software (additional to the
software native to the device)?
10. What Document Management solution/s do you currently use within
your organization?
11. What PDF software do you pay for? And how many licenses do you pay for (an average per annum would be a good number here please)?
12. What is the name of the person within your organization responsible for the MFDs and the contract, what is their title, and their email address please?
13. How do you procure your print consumables/supplies?
14. What is the annual spend on print consumables?
15 Do you use a framework to procure consumables?

I will answer your questions as much as I possibly can on behalf of the Law Commission’s position with regards to your printing queries.

I can confirm that we are not charged for printers or for the use of them and all printer contracts are managed centrally by MoJ.

The Law Commission is a non-departmental public body, sponsored by the Ministry of Justice. Our offices are located within a Ministry of Justice building and as such all our IT services including photocopiers are provided centrally via the Ministry of Justice.

MoJ meet the cost of all printer consumables e.g. toner. If you want further details regarding this you can email the MOJ using the following email address; [email address].

The Law Commission has access to 1 black and white photocopier/printer and 1 colour printer.

In regards to question 6 the Law Commission is recharged by MoJ for reprographic jobs submitted to the MoJ Print Room. I can confirm that expenditure so far in FY17-18 is £258.78

With regards to questions 8 and 9 I can confirm that we do not have any print management software or scanning software that is not native to the device.

I can confirm the Law Commission does not use any document management solution.

The Law Commission use Adobe Reader (PDF software) and is supplied to all staff as part of their basic Windows 8.1 laptop set up. In addition to this we procured 18 licences for Adobe Acrobat Professional about 10 years ago and since then simply transfer the licence from an outgoing member of staff to their replacement so there is no costing implications.

If you are not content with the manner in which we have handled your request for information you can ask us to conduct an internal review of the request.
Please contact me as our FoI co-ordinator and I will explain and initiate the internal procedure for you. We ask that your request for a review is made within two months of the date of this letter.

If you remain dissatisfied with the handling of your request you have a right of appeal to the Information Commissioner at:

The Information Commissioner’s Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF
t. 0303-123-1113
w. www.ico.gov.uk

Yours sincerely,

Martine O’Flaherty | Law Commission
Business Manager & HR Lead
1st Floor, Tower, Point Post 1.52, 52 Queen Anne’s Gate, London, SW1 9AG
(access via 102 Petty France)
Tel: 0203 334 3089 | Fax: 0203 334 0201| Web: www.lawcom.gov.uk
Email: martine.o’[email address]