Printers/Printing devices

The request was successful.

Dear Sirs,

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Current contract details?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.

Q8. Do you have any print management software? If so, which software?

Q9. Do they supply you with any scanning software (additional to the software native to the device)?

Q10. What Document Management solution/s do you currently use within your organization?

Q11. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details?

Yours faithfully,

Chris Steele

MINISTERS, Department for Education

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Thank you for contacting the Department for Education, you will usually
receive a reply within 15 working days.

You can find out how the department processes your personal information by
reading our [1]Privacy Notice.

 

 

References

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ACCOUNT, Unmonitored, Department for Education

Dear Chris,

Thank you for your request for information, which was received on 29
January 2020, in which you asked for the following information
(paraphrased)

Q1. Current contract details?

a. Photocopiers/MFDs

b. Printers

c. Print room/reprographics

 

Q2. Companies awarded?

a. Photocopiers/MFDs

b. Printers

c. Print room/reprographics

 

Q3. Length of contract/s and end dates?

a. Photocopiers/MFDs

b. Printers

c. Print room/reprographics

 

Q4. Number of devices?

a. Photocopiers/MFDs

b. Printers

c. Print room/reprographics

 

Q5. Annual print/copy volume

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

 

Q6. Annual spend?

a. Photocopiers/MFDs

b. Printers

c. Print room/reprographics

 

Q7. Details on how these were procured. i.e. By Framework a. Procurement
method b. If Framework, please state which one.

 

Q8. Do you have any print management software? If so, which software?

 

Q9. Do they supply you with any scanning software (additional to the
software native to the device)?

 

Q10. What Document Management solution/s do you currently use within your
organization?

 

Q11. Who are the procurement & business/IT contacts within your
organization responsible for the decision on MFD's and the contract(s)?
What is their job title, and their contact telephone & email details?

I have dealt with your request under the Freedom of Information Act 2000
(“the Act”).

Q1. Current contract details?

a. Photocopiers/MFDs

b. Printers -

c. Print room / reprographics

 

The response to question 1, (parts a, b and c) is Multifunctional Devices,
Managed Print and Content Services and Records and Information Management.

 

Q2. Companies awarded?

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

 

Xerox (UK) Limited. Please note that this applies to question 2 (parts a,
b and c).

 

Q3. Length of contract/s and end dates?

a. Photocopiers/MFDs

b. Printers –

c. Print room / reprographics -

 

Under section 21 of the Act, we are not required to provide information in
response to a request if it is already reasonably accessible to you at the
following URL:
[1]https://www.crowncommercial.gov.uk/suppl....
Please note that this applies to question 3, parts a, b and c.

 

Q4. Number of devices?

a. Photocopiers/MFDs – 144 devices.

b. Printers – These figures are included in the answer to question 4, part
a.

c. Print room/reprographics - 4

 

Q5. Annual print/copy volume

a. Photocopiers/MFDs – For 2019, the annual print/copy volume was
10,540,406.

b. Printers – The above figure in question 5, part (a) includes total
print and copy volumes.

c. Print room / reprographics – For 2019, the print room/reprographics
figures were 3,420, 662.

 

Q6. Annual spend?

a. Photocopiers/MFDs

b. Printers –

c. Print room / reprographics

 

In response to question 6, parts a, b and c collectively, the total Xerox
(UK) Limited contract value (excluding VAT) is £406,966.97.

 

Q7. Details on how these were procured. i.e. By Framework a. Procurement
method b. If Framework, please state which one.

The Crown Commercial Service (CCS) Framework - Multifunctional Devices,
Managed Print and Content Services and Records and Information Management
RM3781 - LOT 3. This can be found at the following URL:
[2]https://www.crowncommercial.gov.uk/agree...

 

Q8. Do you have any print management software? If so, which software?

Equitrac Print Management.

 

Q9. Do they supply you with any scanning software (additional to the
software native to the device)?

No.

 

Q10. What Document Management solution/s do you currently use within your
organization?

We do not use a Document Management Solution.

 

Q11. Who are the procurement & business/IT contacts within your
organization responsible for the decision on MFD's and the contract(s)?
What is their job title, and their contact telephone & email details?

 

Name: Alok Raj

Job Title: Interim Chief Technology Officer

Technology Directorate, Operations Group, Department for Education

Email: [3][email address]

The information supplied to you continues to be protected by copyright.
You are free to use it for your own purposes, including for private study
and non-commercial research, and for any other purpose authorised by an
exception in current copyright law. Documents (except photographs) can be
also used in the UK without requiring permission for the purposes of news
reporting. Any other re-use, for example commercial publication, would
require the permission of the copyright holder.

Most documents produced by a government department or agency will be
protected by Crown Copyright. Most Crown copyright information can be
re-used under the Open Government Licence
([4]http://www.nationalarchives.gov.uk/doc/o...). For
information about the OGL and about re-using Crown Copyright information
please see The National Archives website
-[5]http://www.nationalarchives.gov.uk/infor...
.

Copyright in other documents may rest with a third party. For information
about obtaining permission from a third party see the Intellectual
Property Office’s website at [6]www.ipo.gov.uk.

If you are unhappy with the way your request has been handled, you should
make a complaint to the Department by writing to me within two calendar
months of the date of this letter.  Your complaint will be considered by
an independent review panel, who were not involved in the original
consideration of your request. 

If you are not content with the outcome of your complaint to the
Department, you may then contact the Information Commissioner’s Office. 

Your correspondence has been allocated reference number 2020-0003081. If
you have any queries about this letter, please contact us via:
[7]www.education.gov.uk/contactus, quoting your reference number.

Yours sincerely,
FOI Officer

Office of the Chief Technology Officer
Technology Directorate
Department for Education

 

References

Visible links
1. https://www.crowncommercial.gov.uk/suppl...
2. https://www.crowncommercial.gov.uk/agree...
3. mailto:[email address]
4. http://www.nationalarchives.gov.uk/doc/o... blocked::http://www.nationalarchives.gov.uk/doc/o...
http://www.nationalarchives.gov.uk/doc/o...
5. http://www.nationalarchives.gov.uk/infor... blocked::http://www.nationalarchives.gov.uk/infor...
http://www.nationalarchives.gov.uk/infor...
6. http://www.ipo.gov.uk/ blocked::http://www.ipo.gov.uk/
http://www.ipo.gov.uk/
7. http://www.education.gov.uk/contactus

Dear Sirs,

Thank you for your recent response to my FOI request regarding printer/multifunction devices.

The link provided in response to the question below does not provide the information requested (contract details/dates).

I would be grateful if you could respond with the correct information.

=====================================================================================
Q3. Length of contract/s and end dates?

a. Photocopiers/MFDs

b. Printers –

c. Print room / reprographics -

Under section 21 of the Act, we are not required to provide information in
response to a request if it is already reasonably accessible to you at the
following URL:
[1]https://www.crowncommercial.gov.uk/suppl....
Please note that this applies to question 3, parts a, b and c.

========================================================================================

Yours faithfully,

Chris Steele

MINISTERS, Department for Education

1 Attachment

Thank you for contacting the Department for Education, you will usually
receive a reply within 15 working days.

You can find out how the department processes your personal information by
reading our [1]Privacy Notice.

 

 

References

Visible links
1. https://www.gov.uk/government/organisati...

ACCOUNT, Unmonitored, Department for Education

Dear Chris,

Thank you for your further request for information which was received on
19 February 2020. You said the following:

Thank you for your recent response to my FOI request regarding
printer/multifunction devices.

 

The link provided in response to the question below does not provide the
information requested (contract details/dates).

 

I would be grateful if you could respond with the correct information.

 

Q3. Length of contract/s and end dates?

 

a. Photocopiers/MFDs

b. Printers –

c. Print room / reprographics -

I have dealt with your request under the Freedom of Information Act 2000
(“the Act”).

Q3. Length of contract/s and end dates?

 

a. Photocopiers/MFDs

b. Printers –

c. Print room / reprographics -

 

In response to question 3, parts a, b and c, the Call-Off contract length
is four years and three months which commenced 1 October 2018 and ends 1
October 2022.

The information supplied to you continues to be protected by copyright.
You are free to use it for your own purposes, including for private study
and non-commercial research, and for any other purpose authorised by an
exception in current copyright law. Documents (except photographs) can be
also used in the UK without requiring permission for the purposes of news
reporting. Any other re-use, for example commercial publication, would
require the permission of the copyright holder.

Most documents produced by a government department or agency will be
protected by Crown Copyright. Most Crown copyright information can be
re-used under the Open Government Licence
([1]http://www.nationalarchives.gov.uk/doc/o...). For
information about the OGL and about re-using Crown Copyright information
please see The National Archives website
-[2]http://www.nationalarchives.gov.uk/infor...
.

Copyright in other documents may rest with a third party. For information
about obtaining permission from a third party see the Intellectual
Property Office’s website at [3]www.ipo.gov.uk.

If you are unhappy with the way your request has been handled, you should
make a complaint to the Department by writing to me within two calendar
months of the date of this letter.  Your complaint will be considered by
an independent review panel, who were not involved in the original
consideration of your request. 

If you are not content with the outcome of your complaint to the
Department, you may then contact the Information Commissioner’s Office. 

Your correspondence has been allocated reference number 2020-0005450. If
you have any queries about this letter, please contact us via:
[4]www.education.gov.uk/contactus, quoting your reference number.

Yours sincerely,

FOI Officer

Office of the Chief Technology Officer
Technology Directorate
Department for Education

 

References

Visible links
1. http://www.nationalarchives.gov.uk/doc/o... blocked::http://www.nationalarchives.gov.uk/doc/o...
http://www.nationalarchives.gov.uk/doc/o...
2. http://www.nationalarchives.gov.uk/infor... blocked::http://www.nationalarchives.gov.uk/infor...
http://www.nationalarchives.gov.uk/infor...
3. http://www.ipo.gov.uk/ blocked::http://www.ipo.gov.uk/
http://www.ipo.gov.uk/
4. http://www.education.gov.uk/contactus