Printers/Printing devices

Gwrthodwyd y cais gan Norfolk Fire and Rescue Service.

Dear Sirs,

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Current contract details?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.

Q8. Do you have any print management software? If so, which software?

Q9. Do they supply you with any scanning software (additional to the software native to the device)?

Q10. What Document Management solution/s do you currently use within your organization?

Q11. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details?

Yours faithfully,

Chris Steele

Freedom of Information, Norfolk Fire and Rescue Service

Good Morning,

Freedom of Information Act 2000 – Information Request ENQ-388803-Q3N6H4

Thank you for your request for information under the Freedom of Information Act 2000 received on 21 January 2020.

We have up to 20 working days in which to deal with your request. If we require clarification regarding your request, we will contact you to explain this. The 20 working day period will then start from the day that we receive your clarification.

You will also be informed in advance if there is a charge for supplying copies of the information.

Please also be aware that, if the requested information contains references to any third parties, we may need to consult these individuals about the release of their personal data before making a decision whether or not to release the information to you.

We will also provide an explanation if any information is not released to you.

Should you have any queries regarding your request, please contact the team by email [Norfolk Fire and Rescue Service request email] or by telephone 01603 222661.

Yours sincerely,

Sarah Cooper, Business Support Assistant
Information Compliance Team
Dept: 01603 222661
Bay 7-9, Ground Floor, County Hall, Norwich

dangos adrannau a ddyfynnir

Freedom of Information, Norfolk Fire and Rescue Service

Dear Chris Steele
 
Freedom of Information Request ENQ-388803-Q3N6H4
 
I refer to your request for information dated 21 January 2020.
 
You asked for:
 
•       your organisations' printers/printing devices/associated
contracts.
 
 
Your request has been considered and is refused.  In accordance with the
Freedom of Information Act 2000 (the Act), this letter acts as a Refusal
Notice.
 
Exemption
 
Section 22(1) of the Act provides an exemption for release of information
if it is intended for future publication.
 
Reason why the exemption applies
 
The exemption applies for the following reasons:
 
The information that you have requested relates to contracts that Norfolk
County Council procures through its formal procurement process. When this
service next goes out for tender, the information that you request will be
freely and publicly available on the Official Journal of the European
Union (OJEU) by way of a Contract Notice and an Award Notice and/or on
Contracts Finder.  Information about when the contract will be due for
retendering can be found on the County Council website:
[1]https://www.norfolk.gov.uk/what-we-do-an...
 
Public Interest Test Reasons
 
The Council has considered whether the public interest in maintaining this
exemption is outweighed by the public interest in disclosure.
 
This Council has considered the following reasons in favour of disclosure:
•       Promoting accountability and transparency by public authorities
for decisions taken by them.
•       Promoting accountability and transparency in the spending of
public money, whether realised or planned.
 
Set against this is the fact that this information is held with a view to
its future publication upon retendering of the service. The information
will be published in the Official Journal of the European Union (OJEU) by
way of a Contract Notice and an Award Notice once the contract is
tendered. This is a statutory requirement. To release the information now
would involve additional work for the council and divert funds away from
statutory functions of the Council.
 
On balance the Council considers that the public interest in maintaining
the exemption outweighs the public interest in disclosure
 
We have a competitive tender process and do not accept direct marketing.
 
If you are dissatisfied with our handling of your request you have the
right of appeal through the Council’s internal review procedure by setting
out the grounds of your appeal in writing to:
 
[email address]
or Information Compliance Team
Room 043
County Hall
Martineau Lane
Norwich
NR1 2DH
 
An appeal should be submitted within 40 working days of the date of this
notice and should be identified as "FOI Appeal".
 
If you are dissatisfied after pursuing the complaints procedure, you may
apply to the Information Commissioner under Section 50 of the Act for a
decision whether your request for information has been dealt with in
accordance with the requirements of Part I of the Act.  Refer to the ICO
Website at: [2]https://ico.org.uk/concerns/ for advice on how to report a
concern.  Or you can write to them at:
 
First Contact Team
Information Commissioner's Office
Wycliffe House
Water Lane, Wilmslow
Cheshire
SK9 5AF
 
Yours sincerely
 
 
Bev Whittaker, Information Compliance Officer 
Information Management 
Tel: 01603 638017 | Dept: 01603 222661
Bays 7,8 & 9, Ground Floor, South Wing, County Hall, Martineau Lane,
Norwich 
  
 
 
 

dangos adrannau a ddyfynnir

Gadawodd Sally Smith anodiad ()

They have a contract with Canon and all Fire Stations have MFDs similar to these with Follow-You style printing (Where user logs in and gets items) https://www.mfdsolutions.co.uk/product/c...

I dont know about HQ hut i believe the contract started in late 2016 / early 2017

Gadawodd Chris Steele anodiad ()

@Sally Smith
Many thanks for the info!

Gadawodd Sally Smith anodiad ()

No problem! if you need anything just send me a message on here.