Dear Avon Fire and Rescue,

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Current contract details? a. Photocopiers/MFDs b. Printers c. Print room / reprographics
Q2. Companies awarded? a. Photocopiers/MFDs b. Printers c. Print room / reprographics
Q3. Length of contract/s and end dates? a. Photocopiers/MFDs b. Printers
c. Print room / reprographics
Q4. Number of devices? a. Photocopiers/MFDs b. Printers c. Print room / reprographics
Q5. Annual print/copy volume a. Photocopiers/MFDs b. Printers c. Print room / reprographics
Q6. Annual spend? a. Photocopiers/MFDs b. Printers c. Print room / reprographics
Q7. Details on how these were procured. i.e. By Framework a. Procurement method b. If Framework, please state which one.
Q8. Do you have any print management software? If so, which software?
Q9. Do they supply you with any scanning software (additional to the software native to the device)?
Q10. What Document Management solution/s do you currently use within your organization?
Q11. Who is the person within your organization responsible for the MFD's and the contract(s), what is their title, and their contact details

Yours faithfully,

Daniel Gilliland

Freedom of Information Act & Data Protection Requests, Avon Fire and Rescue

1 Atodiad

Dear Mr Gilliland,

 

We acknowledge your email dated 28/10/2019 requesting information
regarding our organisations' printers, printing devices, and associated
contracts.

 

Your request has been assigned reference number 5010; please can you quote
this in any contact with us about this matter.

 

The request will be dealt with under the terms of the Freedom of
Information Act (FoIA) 2000 and you will receive a response within the
statutory timescale of 20 working days from the date of receipt, subject
to the information not being exempt or containing a reference to a third
party. In some circumstances Avon Fire & Rescue Service may be unable to
achieve this deadline but, if this is likely, you will be informed and
given a revised date at the earliest opportunity.

 

Guidance about how we deal with requests for information can be located on
our [1]website. Thank you for your interest in Avon Fire & Rescue Service
 

Information Governance, Corporate Services
Avon Fire & Rescue Service
Telephone: 0117 926 2061
[2]www.avonfire.gov.uk
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dangos adrannau a ddyfynnir

Freedom of Information Act & Data Protection Requests, Avon Fire and Rescue

1 Atodiad

Dear Mr Gilliland

 

I write in response to your request for information dated 28.10.2019
concerning Avon Fire & Rescue Service’s (AF&RS) printers/printing
devices/associated contracts.

Your request for information has been dealt with under the terms of the
Freedom of Information Act 2000 (FoIA) and I can confirm that Avon Fire &
Rescue Service holds the information falling within the description
specified within your request.

 

Some of the contract information that you seek is already available to you
via our over £5k Contracts List which is published on our website
[1]avonfire.gov.uk/transparency-code/procurement-information-and-waste-disposal-contracts
.  As this information is readily available to you, under FoIA, we are not
obliged to provide it to you again under the exemption within Section 21
of the FoIA  ‘Information available to the applicant by other means’.
However, in order to assist, we have provided you with the website links.
 

 

For further guidance about exemptions under the FoIA, please visit the
Information Commissioner’s website
[2]ico.org.uk/for-organisations/guide-to-freedom-of-information/refusing-a-request/
 

 

For your information:

 

o Any new tender opportunities are advertised on the new EU Supply
‘Bluelight’ e-tendering system
[3]bluelight.eu-supply.com/opportunities . You may also like to view
the Government’s ‘Contracts Finder’ website page
[4]www.gov.uk/contracts-finder
o Details of our procurement process can also be found on our supplier’s
website pages [5]www.avonfire.gov.uk/information-for-suppliers
o We publish our spend on our website for Over £500 invoices
[6]avonfire.gov.uk/transparency-code/spend-over-500 and Procurement
and credit cards
[7]avonfire.gov.uk/transparency-code/procurement-and-credit-card-transactions

 

Please find our responses to your questions within your original email
below.

Q1. Current contract details? a. Photocopiers/MFDs b. Printers c. Print
room / reprographics – contract data on website
Q2. Companies awarded? a. Photocopiers/MFDs b. Printers c. Print room /
reprographics – website
Q3. Length of contract/s and end dates? a. Photocopiers/MFDs b. Printers
c. Print room / reprographics - website
Q4. Number of devices? a. Photocopiers/MFDs b. Printers c. Print room /
reprographics – 21
Q5. Annual print/copy volume a. Photocopiers/MFDs b. Printers c. Print
room / reprographics – Black & White 602000 Colour 162000
Q6. Annual spend? a. Photocopiers/MFDs b. Printers c. Print room /
reprographics website
Q7. Details on how these were procured. i.e. By Framework a. Procurement
method b. If Framework, please state which one.  – Framework CCS RM1599

Q8. Do you have any print management software? If so, which software? –
Yes – Papercut .

Q9. Do they supply you with any scanning software (additional to the
software native to the device)?  No
Q10. What Document Management solution/s do you currently use within your
organization? Microsoft Office and Sharepoint
Q11. Who is the person within your organization responsible for the MFD's
and the contract(s), what is their title, and their contact details –
Procurement & Supplies Manager

 

We kindly ask that no AF&RS staff should be approached directly in
relation to any marketing queries, but the official channels should via
the AF&RS website [8]www.avonfire.gov.uk/information-for-suppliers
I hope that you find the above information useful.

 

Guidance about how we deal with requests for information can be located on
our [9]website. AF&RS retain request correspondence for the current
financial year plus 3 years.

 

If you are unhappy with the way your request for information has been
handled, you can request an internal review by writing to the Data
Protection Officer, Avon Fire & Rescue Service, Police & Fire HQ, PO Box
37, Valley Road, Portishead, Bristol, BS20 8JJ, telephone 0117 9262061, or
by emailing [10][Avon Fire and Rescue request email]

 

If you remain dissatisfied with the handling of your request or complaint,
you have the right of appeal to the Information Commissioner at: The
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF, telephone 0303 123 1113 (local rate) or 01625 545 745.
Website [11]www.ico.org.uk. There is no charge for making an appeal.

 

Thank you for your interest in Avon Fire & Rescue Service.

 

Kind regards

 

 

Joanna Warren
Data Protection Co-ordinator (Mon-Thurs), Corporate Services
Avon Fire & Rescue Service
Telephone: 0117 926 2061 Extension: 302
Mobile:
[12]www.avonfire.gov.uk
Working smoke alarms save lives
Help save a tree - please do not print this email unless you really need
to.
[13]cid:image001.jpg@01D58E6C.BE493AA0

 

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