Postcard distribution from 2019 consultation

Mike Barlow made this Rhyddid Gwybodaeth request to East West Railway Company Limited

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

Mae'r ymateb i'r cais hwn yn hwyr iawn. Yn ôl y gyfraith, ym mhob amgylchiad, dylai East West Railway Company Limited fod wedi ymateb erbyn hyn. (manylion). Gallwch gwyno drwy yn gofyn am adolygiad mewnol.

Dear East West Railway Company Limited,

I am submitting a request under the Freedom of Information Act to ask you, East West Rail Company, to provide evidence of the geographic description, including the distance and spread from all proposed corridors of the consultation zone for the Public Consultation into corridor options in 2019. This should include the list of all parishes in which you requested any distribution company to deliver promotional leaflets. Please supply all the evidence provided by any distribution company of delivery.

Please also supply the full evidence, from emails, meeting minutes, or briefs, which you supplied to Royal Mail or any other distribution company tasked with fulfilment of the promotional leaflets for the consultation. This includes all shapefiles or other file formats supplied to or by Royal Mail or any distribution company tasked with delivery of promotional consultation leaflets. This should include all the evidence of your internal discussions and agreement of the zone in which you planned to distributed promotional leaflets, from the relevant project committee meetings.

This should include an anonymised list of postcodes. Postcodes without any identifiers are not subject to GDPR as they are linkable information, not linked information. Please do not use this tired excuse.

Yours faithfully,

Mike Barlow

East West Rail Contact, East West Railway Company Limited

Thank you for your email.


If your email is a response to the 2021 non-statutory consultation, it
will be recorded and analysed alongside all responses to consultation. A
summary of consultation responses will be published in a report when the
Government announces the decisions made on the matters we are consulting


If your enquiry is about the works on the line between Bicester and
Bletchley please contact the East West Rail Alliance, who are delivering
these works, on 03457 114141.


If you are a journalist and have an enquiry please contact:
[email address].


We try to deal with all enquiries quickly, usually within 10 working days,
though it may take longer if we need to ask several colleagues for
information. We'll keep you up-to-date if that's the case.


Kind regards,


EWR Co Team

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East West Railway Company Limited is a company registered in England and
Wales. Registered office: Great Minster House 3/13, 33 Horseferry Road,
London SW1P 4DR. Company registration number: 11072935.


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East West Rail team, East West Railway Company Limited

Dear Mr Barlow,

Thank you for your interest in East West Rail.

We are in receipt of your email of 18 May 2021 and we are treating it as a
Freedom of Information request.

The Freedom of Information Act and Environmental Information Regulations
oblige us to respond to requests for information within 20 working days of
the day we received your message, but we aim to respond to all enquiries
as quickly as we can.

Please do get in contact if you have any further questions.

Kind regards,
EWR Co Team

dangos adrannau a ddyfynnir

East West Rail team, East West Railway Company Limited

2 Atodiad

Dear Mr Barlow, 

Thank you for your interest in East West Rail, and for your Freedom of
Information request received on 19 April 2021.

We have considered your requests with regard to correspondence and we
believe that to locate and identify all information requested would exceed
the “appropriate limit” for such requests, and under section 12 of the
Freedom of Information Act we are refusing the request as currently made.
If you are able to refine the scope of your request we will happily
reconsider the request.  

However, with reference to the shapefile, we are pleased to attach that
here along with the illustrative version of the 2019 Consultation Zone.

With regard to your request for information on the addresses to which
postcards were sent to inform people of our 2019 non-statutory
consultation. The attached document provides a summary for each postcode
district and sector as well as the full list of addresses.

We have handled your request in accordance with the Freedom of Information
Act 2000 (FOIA). Whilst FOIA section 1 provides a general right for the
public to request information held by public bodies, this right is not
absolute and is subject to a number of exemptions. For example, FOIA
section 40 provides an exemption from the right to information if it is
personal data as defined in the Data Protection Act 2018. Accordingly, we
have made some redactions to the information which are described in more
detail in the attached document.

In addition, FOIA section 14 has the effect of disapplying the citizen’s
right to be provided with information under FOIA section 1 if this would
impose a disproportionate burden on the public authority in question. The
purpose of section 14 is to protect the resources (in the broadest sense
of that word) of the public authority. 

In preparing this information for publication, we have been required to
devote a significant amount of resources and staff time to collating,
redacting and checking each individual item in the dataset. We estimate
that this work has taken over 36 hours to complete given the sheer volume
of information in question and it has entailed a significant cost to the
public purse.

We consider that the exemption in FOIA section 14 would have been engaged
in this case and would have permitted us to refuse to comply with your
request. Nevertheless, given the level of public interest, we have
prepared the information for general publication and it is also available
on our website. 

As you will be aware the second [1]non-statutory consultation is currently
open and we look forward to receiving feedback from you, as well as
continuing our engagement with you as the railway progresses into the next
stages of design. 

Kind regards, 
EWR Co Team

dangos adrannau a ddyfynnir