Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywClaire Griffin mewngofnodwch a gadael i bawb wybod.

Policies and protocols

Claire Griffin made this Rhyddid Gwybodaeth request to Achieving for Children

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

We're waiting for Claire Griffin to read a recent response and update the status.

Dear Achieving for Children,

1.Please provide a copy of your agreement/contract with Adopt London/Adopt London South

2. Please provide copies of your policies and protocols for
A.Freedom of information requests
B. GDPR/DPA requests for personal information
C. Disclosure of adoption information relating to adoptions commencing post 2005
D. Protocol and procedure for the transfer, storage and retrieval of case and adoption files
D. Recording and responding to Complaints made The Children Act 1989 Representations Procedure (England) Regulations 2006
E. Annual data on complaints made to Achieving for Children about Achieving for Children made to corporate complaints.

Yours faithfully,

Claire Griffin

AfC Freedom of Information and Subject Access Requests, Achieving for Children

Dear Ms Griffin,
Thank you for contacting the Information Governance Team at Achieving for
Children, provider of Children's Services for the London Borough of
Richmond, the Royal Borough of Kingston and the Royal Borough of Windsor
and Maidenhead.

Your request regarding policies and protocols was received on 21st July
2020. We will endeavour to respond to your query within 20 working days of
receipt in accordance with the Freedom of Information Act 2000.

Yours sincerely,

Chantelle Elliott
Information Governance Support 
Business Services and Transformation
  
Email: [1][Achieving for Children request email]
Achieving for Children
42 York Street, Twickenham, TW1 3BW
[2]http://www.achievingforchildren.org.uk/

References

Visible links
1. mailto:[Achieving for Children request email]
2. http://www.achievingforchildren.org.uk/

AfC Freedom of Information and Subject Access Requests, Achieving for Children

Dear Ms Griffin,
To enable us to respond to your request correctly, please clarify:

*  with regard to your request for "Annual data on complaints made to
Achieving for Children about Achieving for Children made to corporate
complaints"'

Do you want us to provide data solely relating to the financial year
2019-2020?
Do you want us to provide data on solely relating to corporate complaints
made (received) or ALL complaints, i.e. corporate and statutory?

* with regard to your request for "Disclosure of adoption information
relating to adoptions commencing post 2005"

Please specify exactly what information you require.
Yours sincerely,
Chantelle Elliott
Information Governance Support 
Business Services and Transformation
  
Email: [1][Achieving for Children request email]
Achieving for Children
42 York Street, Twickenham, TW1 3BW
[2]http://www.achievingforchildren.org.uk/

References

Visible links
1. mailto:[Achieving for Children request email]
2. http://www.achievingforchildren.org.uk/

AfC Freedom of Information and Subject Access Requests, Achieving for Children

Dear Ms Griffin,
Your Freedom of Information request has now been considered.
Your Request
Please would provide the following:

C. Disclosure of adoption information relating to adoptions commencing
post 2005 - Clare Luby
D. Protocol and procedure for the transfer, storage and retrieval of case
and adoption files - Clare Luby
E. Annual data on complaints made to Achieving for Children about
Achieving for Children made to corporate complaints - Sally Hillsdon
(Richmond) and Louise Manners (Kingston)
Response
On 28th July 2020, we emailed you to request clarification regarding your
request:
"To enable us to respond to your request correctly, please clarify:

*  with regard to your request for "Annual data on complaints made to
Achieving for Children about Achieving for Children made to corporate
complaints"'

Do you want us to provide data solely relating to the financial year
2019-2020?
Do you want us to provide data on solely relating to corporate complaints
made (received) or ALL complaints, i.e. corporate and statutory?

* with regard to your request for "Disclosure of adoption information
relating to adoptions commencing post 2005"

Please specify exactly what information you require."
We have received no clarification from you to date.
C. We are unable to respond without clarification.
D. The transfer, storage and retrieval of adoption files for Kingston and
Richmond is now facilitated by the Regional Adoption Agency - Adopt Thames
Valley. Please contact them directly for the information you require:
[1]http://adoptthamesvalley.co.uk/get-in-to...
E. In the absence of clarification, we have assumed that you require the
number of corporate complaints made against AfC in the last financial year
from 1 April 2019 – 31 March 2020: Kingston = 34; Richmond = 23 Stage 1, 5
Stage 2.
 
Yours sincerely,
Chantelle Elliott
Information Governance Support 
Business Services and Transformation
  
Email: [2][Achieving for Children request email]
Achieving for Children
42 York Street, Twickenham, TW1 3BW
[3]http://www.achievingforchildren.org.uk/

References

Visible links
1. http://adoptthamesvalley.co.uk/get-in-to...
2. mailto:[Achieving for Children request email]
3. http://www.achievingforchildren.org.uk/

Dear AfC Freedom of Information and Subject Access Requests,

I refer to your response, which does not provide the requested data.

As per my original request,

1.Please provide a copy of your agreement/contract with Adopt London/Adopt London South

2. Please provide copies of your policies and protocols for:
A.Freedom of information requests
B. GDPR/DPA requests for personal information
C. Disclosure of adoption information relating to adoptions commencing post 2005
D. Protocol and procedure for the transfer, storage and retrieval of case and adoption files
D. Recording and responding to Complaints made The Children Act 1989 Representations Procedure (England) Regulations 2006
E. Annual data on complaints made to Achieving for Children about Achieving for Children made to corporate complaints.

In your response you have named officers, not provided copies of policies and protocols for 1, 2a-d. Please provide copies of these policies and protocols.

With regard to E, please clarify the number of complaints were made directly to achieving for Children and the number of complaints made directly to Richmond Upon Thames complaints department. Please provide data on the number of complaints at stage 1 and stage 2. Please provide datavon the number of complaints that progressed to the LGO. Please provide data for each year from 2014 onward.

Yours sincerely,

Claire Griffin

Dear Achieving for Children,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Achieving for Children's handling of my FOI request 'Policies and protocols'.

To date you have not supplied the requested data. Please provide this data and your justification for the failure to,supply this within the required timeframe.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

Claire Griffin

AfC Freedom of Information and Subject Access Requests, Achieving for Children

5 Atodiad

Dear Ms Griffin
I attach the letter from Suzanne Payne in response to your request  to
your internal review. 
Kind regards
Samukele Matshakayile-Ndlovu
Information Governance Support 
Business Services and Transformation
  
Email: [1][Achieving for Children request email]
Achieving for Children
42 York Street, Twickenham, TW1 3BW
[2]http://www.achievingforchildren.org.uk/

dangos adrannau a ddyfynnir

Dear Ms Payne,

Thank you for your reply and for what appears to be an apology.

With regard to the outstanding requests for policies and protocols in relation to:

C. Disclosure of adoption information relating to adoptions commencing post 2005
D. Protocol and procedure for the transfer, storage and retrieval of case and adoption files

You have requested further clarification

1. Please provide copies of policies and protocols in relation to requests for disclosure of adoption information, as required by the disclosure of adoption information regulations (2005)

2. Please provide the protocol and procedure for the transfer, storage and retrieval of case and adoption files.

I look forward to a prompt reply.

Yours sincerely,

Claire Griffin

AfC Freedom of Information and Subject Access Requests, Achieving for Children

Dear Ms Griffin,
Please accept our apologies for not responding in full to your Freedom of
Information request regarding Adoption policies and protocols that we
originally received on 21st July 2020.
We are now reconsidering your Freedom of Information request. We will
provide a full response as soon as possible and no later than 10th
December 2020.
Yours sincerely,
Chantelle Elliott
Information Governance Support 
Business Services and Transformation
  
Email: [1][Achieving for Children request email]
Achieving for Children
42 York Street, Twickenham, TW1 3BW
[2]http://www.achievingforchildren.org.uk/

dangos adrannau a ddyfynnir

AfC Freedom of Information and Subject Access Requests, Achieving for Children

Dear Ms Griffin,
We are currently gathering responses for your Freedom of Information
request originally submitted to us on 21st July 2020. 
You provided some clarification to Suzanne Payne and currently your
request has been amended as follows:

1. Please provide a copy of your agreement/contract with Adopt
London/Adopt London South

2. Please provide copies of your policies and protocols for:

A. Freedom of Information requests 
B. GDPR/DPA requests for personal information
C.  Please provide copies of  policies and protocols in relation to
requests for  disclosure of adoption information, as required by the
disclosure of adoption information regulations (2005)  
D. Please provide the protocol and procedure for the transfer, storage
and retrieval of case and adoption files.
D. Recording and responding to Complaints made The Children Act 1989
Representations Procedure (England) Regulations 2006
E. Annual data on complaints made to Achieving for Children about
Achieving for Children made to corporate complaints.

With regard to E:

* Please clarify the number of complaints made directly to Achieving for
Children and the number of complaints made directly to Richmond Upon
Thames complaints department.   
* Please provide data on the number of complaints at stage 1 and stage
2.
* Please provide data on the number of complaints that progressed to the
LGO. 
* Please provide data for each year from 2014 onward.

We do still require further clarification:
On 28th July 2020, we emailed you to ask for further clarification but we
did not receive a response from you.
With regard to your request for "Annual data on complaints made to
Achieving for Children about Achieving for Children made to corporate
complaints"'

Do you want us to provide data solely relating to the financial year
2019-2020 i.e. 1st April 2019 - 1st April 2020?
Do you want us to provide data solely relating to corporate complaints
made (received) or ALL complaints, i.e. corporate and statutory
complaints?

Yours sincerely,

Chantelle Elliott
Information Governance Support 
Business Services and Transformation
  
Email: [1][Achieving for Children request email]
Achieving for Children
42 York Street, Twickenham, TW1 3BW
[2]http://www.achievingforchildren.org.uk/

References

Visible links
1. mailto:[Achieving for Children request email]
2. http://www.achievingforchildren.org.uk/

AfC Freedom of Information and Subject Access Requests, Achieving for Children

Dear Ms Griffin,

We have now reconsidered your Freedom of Information request regarding
Adoption policies and protocols originally submitted to us on 21st July
2020.

Your (amended) Request

1. Please provide a copy of your agreement/contract with Adopt
London/Adopt London South

2. Please provide copies of your policies and protocols for:

A. Freedom of Information requests
B. GDPR/DPA requests for personal information
C.  Please provide copies of  policies and protocols in relation to
requests for  disclosure of adoption information, as required by the
disclosure of adoption information regulations (2005)  
D. Please provide the protocol and procedure for the transfer, storage and
retrieval of case and adoption files.
D. Recording and responding to Complaints made The Children Act 1989
Representations Procedure (England) Regulations 2006
E. Annual data on complaints made to Achieving for Children about
Achieving for Children made to corporate complaints.
We did email you on 16th December 2020 requesting further clarification,
however, we have since established that only the responses for sections 2.
C. and 2. D. of the original request remained outstanding:
C. Please provide copies of  policies and protocols in relation to
requests for disclosure of adoption information, as required by the
disclosure of adoption information regulations (2005)  
D. Please provide the protocol and procedure for the transfer, storage and
retrieval of case and adoption files.

Response
C. Please click / follow the link for access to Achieving for Children's
procedures relating to Access to Adoption Case Records:
[1]https://www.proceduresonline.com/achievi...

1. All Cases - Provision of Counselling

In all cases where an application or request is dealt with under this
procedure, the allocated social worker must provide written information
about the availability of counselling to the applicant and to the subject,
including information about agencies that provide counselling in the
relevant area and any fees which may apply. 

Where the applicant indicates a wish to receive counselling, the allocated
social worker must ensure that the person receives the counselling, which
may be through another agency. Where another agency is used, the allocated
social worker should ensure that the counsellor will have the necessary
skills and experience. 

Where a referral is made to another agency for counselling to be provided,
the allocated social worker should provide the agency carrying out the
counselling with sufficient information about the applicant and/or the
subject to enable the counselling to be beneficial.

2. Access to Birth Records

Adopted people aged 18 or over can apply for access to and a copy of their
birth certificate. The procedure for dealing with any such application
will differ depending on whether the Adoption Order was made before or
after 30 December 2005.

2.1 Adoption Orders made before 30 December 2005

When a caller enquires about access to birth records, the caller should be
referred to the Adoption Service. If it is established that the caller was
adopted and that the Adoption Service was involved in arranging the
adoption or that the caller is a resident of the area, the enquiry will be
passed to the Adoption Service Manager. In other cases, the caller should
be advised to re-direct his or her enquiry to the appropriate agency.

Where an enquiry is accepted, counselling will be offered in accordance
with [2]Section 1, All Cases - Provision of Counselling.

The Adoption Service will advise enquirers to write to the General
Register Office (Adoption Section), Postal Applications, Smedley Hydro,
Trafalgar Road, Southport PR8 2HH, to ask for an application form. 

On receipt of the relevant papers containing the linking information from
the General Register Office, the Adoption Service Manager will allocate
the case to an adoption social worker, who will contact the adopted person
to invite him or her to attend an office interview within 2 months.

At the interview, the adoption social worker will ask for photographic
proof of the identity of the adopted person to ensure confidentiality, for
example a passport or driving licence and evidence of his or her address,
before providing any information.

The adoption social worker should share the information provided by the
General Register Office and complete the pro forma giving authority for
the applicant to receive information from Court records. The adoption
social worker should also give the adopted person the application form to
obtain a copy of his or her birth certificate.

The adoption social worker should then complete the pro forma confirming
the interview has taken place, and return it to the General Register
Office.

Where issues of concern have arisen at the counselling interview, for
example in relation to the adopted person's instability, the adoption
social worker should alert the General Register Office.

The adopted person should be advised about the Adoption Contact Register,
the right to seek access to their Adoption Case Record (see[3] Section 3,
Access by Adopted Persons to Adoption Case Records) and, for those who
wish for help in tracing members of their birth family, the availability
of Intermediary Services - see [4]Intermediary Services Procedure.

They should also be advised where appropriate about the right to register
an absolute or qualified Veto on their Adoption Case Record -
see [5]Intermediary Services Procedure.

The adoption social worker should continue to offer support and advice to
the adopted person for as long as he or she needs it and will also inform
him or her of any other relevant agencies offering support.

2.2 Adoption Orders made on or after 30 December 2005

When a caller enquires about access to birth records, the caller should be
referred to the Adoption Service.

If it is established that the caller was adopted and that the Adoption
Service was involved in arranging the adoption or that the caller is a
resident of the area, the enquiry will be passed to the Adoption Service
Manager who will allocate the case. The allocated adoption social worker
will arrange for an initial interview to take place.

At the initial interview, the adoption social worker will ask for
photographic proof of the identity of the adopted person to ensure
confidentiality, for example a passport or driving licence and evidence of
his or her address, before providing any information. 

For those adopted persons who confirm their wish to obtain a copy of their
original birth certificate, they should be given the appropriate
information to enable them to complete the application form to obtain a
copy of their birth certificate. Where the requisite information is not
held by the agency, the adoption social worker should seek the information
from the General Register Office on the adopted person's behalf.

Adopted persons should be advised of their right to have a copy of the
Child's Permanence Report.

For those who wish to trace members of their birth family, they should be
advised of the various courses of action they can take - see [6]Section 3,
Access by Adopted Persons to Adoption Case Records. 

The social worker should continue to offer support and advice to the
adopted person for as long as he or she needs it and will also inform him
or her of any other relevant agencies offering support.

If it is considered that the adopted person should not have access to the
information, legal advice should be obtained regarding a possible
application to the High Court to prevent access.

3. Access by Adopted Persons to Adoption Case Records

See [7]Adoption Case Records Procedure for the contents of the Adoption
Case Record.

3.1 Adoption Orders made before 30 December 2005

The Adoption Service provides a service to adopted persons seeking access
to their Adoption Case Records where they are residents of the area or
where the Adoption Service arranged their adoption and/or holds the files
relating to their adoption.

Any request by an adopted person for access to their Adoption Case Record
must be in writing and accompanied by a photocopy of identifying
information, such as passport or driving licence. Evidence of the adopted
person's address will also be required. It will be directed to the
Adoption Service Manager who will allocate the request to an adoption
social worker.

The adoption agency has discretion to disclose to the adopted person
material from the Adoption Case Record, and this discretion should be
exercised in the context of the particular circumstances of each request.
The adoption social worker should discuss the case with the Adoption
Service Manager before arranging any access to the Adoption Case Record.

There should be a clear record on file of all information disclosed. Where
copies of documents have been provided, this should also be recorded.

Third Party Information

Careful consideration should be given to the disclosure of information
held on third parties. Specific consent from the third party is not
required, but consideration needs to be given to the nature of the
information, the relevance and benefit to the adopted person of knowing
the information and the likely effect on him or her of receiving it. 

There may be instances where the information held has been given by a
third party (for example a birth relative) with a clear understanding that
it may be disclosed to the adopted person in the future. 

Conversely, there may be information held about a third party which is
highly confidential and would serve no purpose for the adopted person to
know - for example information that a birth mother had a number of
terminations prior to the adopted person's birth.

All decisions should be based on professional judgment and the adoption
social worker should discuss the case with the Adoption Service Manager
before making a decision. 

All decisions should be recorded on the file.

Where there is information about siblings held on the record, again
consideration needs to be given to the benefit and relevance to the
adopted person of knowing the information. Where, for example, a sibling
has been placed for adoption separately, and the disclosure of information
about the sibling may reveal confidential information about the sibling's
new family, then extreme caution must be exercised. 

However, if the information relates to the past family history, will
provide no identifying information about the sibling's present whereabouts
and the disclosure will enable the adopted person to understand more about
the family and the reason why the siblings were separated, then disclosure
is more likely to be appropriate.

The most difficult situations arise when the information relates to past
family history, concerns confidential information about a sibling or
family member and would clarify for the adopted person the reason why
children were removed from their family of origin, or siblings were
separated. These situations should always be discussed with the Team
Manager and the discussion and decision to disclose or not to disclose
information should be clearly recorded on the file together with reasons
for the decision.

3.2 Adoption Orders made on or after 30 December 2005

Any person may apply to the appropriate adoption agency for the disclosure
of protected information about any person involved in adoption.
Applications for the disclosure of protected information may therefore be
made by adopted people, birth relatives or any other person involved in an
adoption. The adoption agency has discretion not to agree to the requested
disclosure. It must record its decision and the reasons.

Protected information is defined as information which is about a person
and contains identifying information about that person.

The Adoption Service must consider the following matters before deciding
whether to disclose protected information to the applicant:

* The welfare of the adopted person;
* The views of the person to whom the information relates and if this is
a child, his or her parents;
* All the circumstances of the case.

The Adoption Service cannot disclose identifying information about an
adopted person to birth relatives without the consent of the adopted
person. 

Where the request relates to an adopted child, the obtaining of consent
will depend on the child's age and understanding and the consent of the
prospective adopters will also be required.

Persons involved in adoptions can provide their consent in advance to the
disclosure of identifying information about them at some point in the
future.

Decisions made in relation to applications for disclosure of protected
information must be communicated in writing both to the applicant and the
subject, and the reasons for the decision must be outlined.

Where an application for disclosure of information relating to an adult is
refused, this is a Qualifying Determination and the applicant may apply to
the Independent Review Mechanism in relation to the decision.

Where an application for disclosure of information is agreed despite the
objection of the subject, this is also a Qualifying Determination and the
subject of the information may apply to the Independent Review Mechanism.
(See Attending an [8]IRM panel: information sheets, (GOV.UK)).

The person requesting an Independent Review must apply within 40 working
days of receiving notification of the decision.

There is no similar right to an Independent Review where the application
relates to information held on a child and is refused.

Where a matter is referred to an Independent Review Panel, the Independent
Review Panel will send their recommendation to the Adoption Service. The
Adoption Service is not obliged to follow the recommendation, but must
take it into account when reconsidering the application. 

The Adoption Service must then notify the applicant, the subject and the
Independent Review Panel of the decision and reasons.

4. Access by Birth Relatives to Adoption Case Records

4.1 Adoption Orders made before 30 December 2005

Where a birth relative requests access to an Adoption Case Record, there
is no entitlement on their part to such access and it is for the Adoption
Service to decide whether information contained within the records may be
disclosed. Any decision to disclose such information can only be taken
after discussion with and with the agreement of the Adoption Service
Manager.

In all cases, a balance must be struck between the confidentiality of the
information, the enquirer's need to know, the relevance of the information
to the enquirer and, when considering a request by a birth parent or
relative, whether the anonymity of the adoptive placement can be
preserved.

Information which would enable the birth relative to identify the adopted
person should not be given, for example whether or not there was a change
of name on the adoption, or the name of the adoptive family. However,
sometimes the records include information received in the intervening
years such as news of progress made at school, health problems,
achievements, requests for post-adoption support. Careful consideration
needs to be given as to whether it may be appropriate to disclose any of
this information to a birth relative.

Where the birth relative makes an enquiry in relation to an adopted child
who is still under 18, consideration should be given to approaching the
adopters to request up-to-date information about the child and/or to offer
to pass on information about the birth family and/or to seek the views of
the adopters about any future exchange of information. Adopters may also
be asked to clarify whether the adopted child is to be told of the birth
family's request although there should be no implied expectation that they
should do so against their wishes - and they should be given information
about independent support agencies which may be able to assist them.

The response to a birth relative should take into account any contact
between the birth family and the agency since the child was adopted and
any arrangements/agreements for post-adoption contact and how these have
worked.

4.2 Adoption Orders made on or after 30 December 2005

See [9]Section 3.2, Adoption Orders made on or after 30 December 2005.

5. Access by Adopters to Adoption Case Records

5.1 Adoption Orders made before 30 December 2005

In the case of requests for information by adopters, regard must be had to
the requirements on the part of the agency to share full information about
the child and his or her history with prospective adopters prior to the
placement. If the disclosure of information would assist and enhance their
ability to care for the child in the placement, then the balance should
weigh heavily in favour of the disclosure of the information save for
confidential details about a birth parents' medical history, which would
have no relevance to the adopters' in their care for the child.

5.2 Adoption Orders made on or after 30 December 2005

See [10]Section 3.2, Adoption Orders made on or after 30 December 2005.

6. Access by Others to Adoption Case Records

Any other request for access to Adoption Case Records must be referred to
the Adoption Service Manager. In some circumstances, the Adoption Service
Manager may decide to seek the authority of his or her line manager before
giving consent, for example a request from a researcher authorised by the
Secretary of State.

In the case of members of staff within Children's Services who are
involved in counselling adoption adults or birth relatives, they will be
asked on appointment to their post to sign an agreement to maintain the
confidentiality of all adoption information. 

In all other cases, the person making the request will be asked to sign a
form of declaration relating to confidentiality before access can be
agreed.

A report of all access requested and whether granted must be detailed on
the file.

Access to information contained in Adoption Case Records is normally
limited to:

* Social workers and other professional/administrative staff directly
concerned with the case who establish a genuine 'need to know'
(discretionary);
* Legal and Medical Advisers (discretionary);
* Other adoption agencies or specialists taking part in the adoption
(discretionary);
* Adoption agencies or local authorities undertaking birth records
counselling (discretionary);
* The Secretary of State or persons authorised on his/her behalf
(usually mandatory unless for research purposes);
* The Regulatory Authority (mandatory);
* The Ombudsman (mandatory);
* Any person undertaking a Statutory Inquiry under section 81 of the
Children Act 1989 (mandatory);
* CAFCASS Officers (mandatory);
* The Court and officers of the Court (mandatory);
* Any person appointed to deal with a complaint or representation in
respect of which access to the Adoption Case Record is required in
order to carry out the responsibilities of his or her appointment
(mandatory);
* An Independent Review Panel convened to consider a Qualifying
Determination of an adoption agency, e.g. where an adoptive applicant
has exercised his or her right to challenge a decision of the adoption
agency as to their suitability to adopt or where a decision has been
made in relation to the disclosure of protected information
(mandatory);
* Any person undertaking a Serious Case Review in relation to a child
(discretionary).

Disclosure of information is also mandatory where a child is to be or has
been placed for adoption when the placing authority must notify the child,
parents, prospective adopters and their GP, the local authority, health
trust and education authority for the area where the prospective adopters
live – see [11]Placement for Adoption Procedure.

D. Security, Retention and Sharing of Records:
Adoption Case Records must be stored in secure conditions. Paper records
should be kept in locked cabinets. Electronic records should be password
protected.

In cases where an Adoption Order is made, children's Adoption Case Records
will be retained for a minimum of 100 years after the Adoption Order is
made. The Adoption Service Manager will first ensure that the Adoption
Case Record is complete, and especially contains the 'Later Life' letters
and Post-Adoption Contact Agreements.

Where an Adoption Order is not made, an adoption agency must keep the
child's case record and the prospective adopter's case record for such
period as it considers appropriate.

Where an Adoption Order is not made and the agency decides to close the
child's adoption case record, it should transfer the information from this
record to the looked after case record, in which case, see Looked After
Children. If the child has never been looked after, the agency should
destroy the records when no further action is necessary. An example of
when this may be appropriate is if the possibility of adoption of a baby
was discussed before the child's birth, but the baby remained with the
birth parents.

Where an Adoption Order is not made prospective adopters can be asked if
they want their case records retained – in case they may wish to reapply
to the agency or another adoption agency to adopt again - and to give
their consent to the storage of the case record for whatever period is
agreed, after which the record will be securely destroyed.

Whenever it is necessary to send any part of an Adoption Case Record by
post, either within or outside the Council, the information should be
placed in a sealed plain envelope and marked 'PERSONAL AND CONFIDENTIAL'.
When the external post is necessary, then arrangements should be made for
copies of relevant documents to be sent by recorded delivery.

An adoption agency may disclose an adoption case record to another
adoption agency as it thinks fit for purposes related to its functions or
the receiving agency's functions as an adoption agency (s.2 The Adoption
and Care Planning (Miscellaneous Amendments) Regulations 2018, amending
8(2) of the Disclosure of Adoption Information (Post-Commencement
Adoptions) Regulations 2005).
Yours sincerely,
Chantelle Elliott
Information Governance Support 
Business Services and Transformation
  
Email: [12][Achieving for Children request email]
Achieving for Children
42 York Street, Twickenham, TW1 3BW
[13]http://www.achievingforchildren.org.uk/

References

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1. https://www.proceduresonline.com/achievi...
2. https://www.proceduresonline.com/achievi...
3. https://www.proceduresonline.com/achievi...
4. https://www.proceduresonline.com/achievi...
5. https://www.proceduresonline.com/achievi...
6. https://www.proceduresonline.com/achievi...
7. https://www.proceduresonline.com/achievi...
8. https://www.gov.uk/government/publicatio...
9. https://www.proceduresonline.com/achievi...
10. https://www.proceduresonline.com/achievi...
11. https://www.proceduresonline.com/achievi...
12. mailto:[Achieving for Children request email]
13. http://www.achievingforchildren.org.uk/

Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywClaire Griffin mewngofnodwch a gadael i bawb wybod.