Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywPaul knight mewngofnodwch a gadael i bawb wybod.

Dear Hampshire Fire and Rescue Service,

) please can you send me a copy of the current subject access request
acknowledgment AND response letter that you use
2) a copy of the last 5 dpias completed
3) a copy of any internal mandatory information governance training that
you give to staff which was written in the last 2 years including
presentation slides and videos and any other media
4) a copy of any instructions given to staff members to reduce data
security breaches, for example double checking work
5) a copy of any policies implemented in the last 2 years within the
organisation to help reduce the environmental impact that the organisation
has?
6) please can I have a copy of the risk rating that you use to evaluate data security incidents?

Yours faithfully,

Paul knight

DP & FOI, Hampshire Fire and Rescue Service

Dear Sir/Madam,

Thank you for contacting the Governance and Compliance Team at Hampshire
Fire and Rescue Service.

If your email regards either a Freedom of Information request or
Environmental Information request, we will respond to you within 20
working days. We may require clarification in order to process your
request; if this is the case, we will be in contact in due course.

Where a request is received after 5pm, on a Bank Holiday or over the
weekend, it will be treated as having been received the following working
day.

If your email regards a data protection query, we will be in contact in
due course to provide assistance where possible.

If you require additional assistance, please contact the Governance and
Compliance Team on 023 8062 6850.

Should you remain unsatisfied with the service you have received, the
Information Commissioners Office are contactable via telephone on 030 3123
1113 or email at [email address].

Kind regards,

Information Compliance Officer
Governance and Compliance Team
Hampshire Fire and Rescue Service

dangos adrannau a ddyfynnir

DP & FOI, Hampshire Fire and Rescue Service

1 Atodiad

Dear Mr Knight,

 

RE: FOI 295 – DP Policies

 

Please find attached correspondence in relation to your request.

 

Kind Regards,

 

 

Tiffany Hoole

Information Compliance Officer

Governance and Compliance Team

Hampshire Fire and Rescue Service Headquarters,

Leigh Road,

Eastleigh,

Hampshire,

SO50 9SJ

 

dangos adrannau a ddyfynnir

Dear DP & FOI,

1) HFRS does not send an acknowledgement letter on receipt of a Subject Access Request
(SAR). Instead, there is an automatic email sent to the requestor advising them of the
response timeframes. We also ask the requestor to complete a SAR form with the relevant
details of their request. Would you like us to send you a copy of these documents?

Yes

2) It is possible that the majority of our Data Protection Impact Assessments (DPIA) will be exempt
from disclosure due to their organisational sensitivity. Would you therefore like a copy of our
DPIA template and the guidance PowerPoint that we have published for staff?

Yes
3) HFRS holds a training video and an online test that may be too large to send via email. Is
there another way we can send this information to you?

Would prefer not to give out my address so please dont worry

4) Please explain what you mean by a data security breach. Is this referring to a personal data
breach or a cyber security concern/incident such as avoiding a malware attack?

personal data
breach
5)
In addition, the Information Compliance Team provide verbal and written guidance to the
organisation regarding personal data breaches; the verbal guidance is not recorded.
Moreover, managers within HFRS are encouraged to deliver guidance and instructions to
their team around reducing personal data breaches; it is likely to take more than 18 hours to
collate this local guidance. Would you be happy to only receive the written guidance given by
the Information Compliance Team?

yes

6) Please explain what you mean by ‘data security incident’. Is this referring to a personal data
breach or a cyber security concern/incident such as avoiding a malware attack?

personal data
breach

Yours sincerely,

Paul knight

DP & FOI, Hampshire Fire and Rescue Service

Dear Sir/Madam,

Thank you for contacting the Governance and Compliance Team at Hampshire
Fire and Rescue Service.

If your email regards either a Freedom of Information request or
Environmental Information request, we will respond to you within 20
working days. We may require clarification in order to process your
request; if this is the case, we will be in contact in due course.

Where a request is received after 5pm, on a Bank Holiday or over the
weekend, it will be treated as having been received the following working
day.

If your email regards a data protection query, we will be in contact in
due course to provide assistance where possible.

If you require additional assistance, please contact the Governance and
Compliance Team on 023 8062 6850.

Should you remain unsatisfied with the service you have received, the
Information Commissioners Office are contactable via telephone on 030 3123
1113 or email at [email address].

Kind regards,

Information Compliance Officer
Governance and Compliance Team
Hampshire Fire and Rescue Service

dangos adrannau a ddyfynnir

DP & FOI, Hampshire Fire and Rescue Service

7 Atodiad

Dear Mr Knight,

 

Please find attached correspondence and documentation in relation to your
recent request for information.

 

Kind Regards,

 

 

Tiffany Hoole

Information Compliance Officer

Governance and Compliance Team

Hampshire Fire and Rescue Service Headquarters,

Leigh Road,

Eastleigh,

Hampshire,

SO50 9SJ

 

dangos adrannau a ddyfynnir

Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywPaul knight mewngofnodwch a gadael i bawb wybod.