Planning Committee Speaking Times

The request was successful.

Dear Havant Borough Council,

Civic Voice, the national charity for the civic and conservation movement is campaigning to put public participation at the heart of the planning system. With this in mind, I am writing to request the following information under the Freedom of Information Act:

1. Can you confirm how long, in minutes, a community group such as a Civic Society is permitted to speak at your local council’s Planning Committee? (By ‘Planning Committee’ we mean your local authority’s committee of elected members which determines planning applications. It may be known by a different name in your local authority).

2. Is there a limit on the number of registered speakers permitted to speak at your Planning Committee? If yes, please specify the maximum number of speakers allowed.

3. Is there a limit on the total time allowed for registered speakers? If yes, please provide details of the time restriction.

3. Are your Planning Committee procedure rules publicly available online? If yes, please provide the weblink.

Yours sincerely,

Sophie Mason
Finance and Administration Officer
Civic Voice

Customer Service Centre, Havant Borough Council

Dear Ms Mason,

Thank you for your e-mail submitting an FOI request. This has been forwarded to our Information Governance Officer for them to investigate and respond directly to you.

If you have any further enquiries regarding this FOI or any further FOI’s please can you e-mail [email address].

Yours sincerely,

Amanda Piper
Customer Services Officer
Public Service Plaza
Havant Borough Council
Civic Centre Road
Havant
Hants
PO9 2AX

Telephone No 023 9244 6019
Web: havant.gov.uk
E-mail: [Havant Borough Council request email]

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HBC Info Requests, Havant Borough Council

Dear Sophie,

Thank you for your request for information which has been received by
Havant Borough Council.

Your request for information will be dealt with under the Freedom of
Information Act 2000 or Environmental Information Regulations 2004. We
will determine whether we hold the information you have requested and
provide you with our response within 20 working days.

For more information on our approach to information requests and to view
our Publication Scheme, please use the following
link: [1]http://www.havant.gov.uk/freedom-of-info... contact us
on: [email address

Kind regards,

Information Governance

Havant Borough Council 

Public Service
Plaza                                                           

Civic Centre Road 

Havant PO9 2AX

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HBC Info Requests, Havant Borough Council

Dear Ms Mason,

           

Freedom of Information request

 

Thank you for your request for information under the Freedom of
Information Act 2000, which has been received by Havant Borough Council.
You have requested the following:

 

Civic Voice, the national charity for the civic and conservation movement
is campaigning to put public participation at the heart of the planning
system. With this in mind, I am writing to request the following
information under the Freedom of Information Act:

1. Can you confirm how long, in minutes, a community group such as a Civic
Society is permitted to speak at your local council’s Planning Committee?
(By ‘Planning Committee’ we mean your local authority’s committee of
elected members which determines planning applications. It may be known by
a different name in your local authority).

2. Is there a limit on the number of registered speakers permitted to
speak at your Planning Committee? If yes, please specify the maximum
number of speakers allowed.

3. Is there a limit on the total time allowed for registered speakers? If
yes, please provide details of the time restriction.

3. Are your Planning Committee procedure rules publicly available online?
If yes, please provide the weblink.

Response:

1) We have four public speaking slots - one for 'objectors' (this could be
an individual such as a neighbour, or a representative from a community
group for example) the second for the town/parish council and the third
for the applicant or their agent.  The fourth speaking slot is for the
Ward Councillor.  Objectors, the town/parish council and the
applicant/agent have up to three minutes each to address the committee. 
The Ward Councillor has an unlimited amount of time but the protocol
suggests no more than 5 minutes.

2) Requests to speak are dealt with on a 'first come first served basis'. 
Should we have more than one objector register to speak, we will discuss
with the person who has already registered and see if they are either
willing to incorporate the objections of the other person, or if they are
happy to share the speaking slot and split the three minutes between them.

3) This is covered in 1)

4) Please find link below for documents which are made available online:

[1]http://havant.moderngov.co.uk/uuCoverPag...

Please accept this email as completion of your request. 

The information contained in this response is released under an Open
Government Licence, for more information please visit the Councils
website; [2]http://www.havant.gov.uk/re-use-public-s...

 

If you are dissatisfied with the outcome of your request, please contact
our Information Governance Department on [3][email address] and
we will conduct an internal review. Upon review, If you are still
dissatisfied, you may appeal our decision by contacting the Information
Commissioner’s Office; for more information please visit the [4]ICO’s
website.

 

Please be aware, if we do not receive an appeal within 40 days of you
receiving this letter we will assume that you are satisfied with our
response. If you wish to make any further requests for information please
do not hesitate to contact us on [5][email address].

Kind regards
Joe Garvin
Information Governance Officer
Havant Borough Council and East Hampshire District Council
Direct Dial: 02392 446431
Havant Borough Council 
Public Service
Plaza                                                           
Civic Centre Road Havant PO9 2AX                              
[6]www.havant.gov.uk                                                     
     
[7]www.facebook.com/havantboroughcouncil                   
[8]www.twitter.com/havantborough                         
and 
East Hampshire District Council
Penns Place
Petersfield GU31 4EX
[9]www.easthants.gov.uk
[10]www.facebook.com/easthampshiredistrictcouncil
[11]www.twitter.com/easthantsdc
Your privacy matters, go
to: [12]www.havant.gov.uk/privacy-policy or [13]www.easthants.gov.uk/privacy-policy

References

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