Performance Management Team and Infrastructure

Sarah Clein made this Rhyddid Gwybodaeth request to Bolton Metropolitan Borough Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Bolton Metropolitan Borough Council Nid oedd gan y wybodaeth y gofynnwyd amdani.

Dear Bolton Metropolitan Borough Council,

Please can you provide me with the following information

- Do you have a centralised performance management, insight and intelligence team or function ?
- If so, please can you provide me with a current organisational chart that depicts the numbers, roles and grades of the staff within the team and describe where the team sits within the organisation
- If you have a centralised performance management, insight and intelligence team or function does the team include public health staff ?
- If you have a centralised performance management, insight or intelligence team does it include staff from other partner organisations such as police, fire, NHS Trust, CCG or regional authority ?
- If there is no centralised performance function please can you provide details of numbers, roles and grades of people within the organisation that contribute to performance management - ie data analysts, business analysts, PH analysts, performance managers
- Can you confirm what tools, if any, you have in place to support the work of the performance management function such as building dashboards ie Power BI, Tableau, Qlikview ?

Thank you.

Yours faithfully,

Sarah Clein

Freedom Of Info, Bolton Metropolitan Borough Council

2 Atodiad

Dear Sarah Clein

We acknowledge with thanks your request for information held by Bolton
Council received at this office on 19 July 2018.

This request will be considered under the Freedom of Information Act 2000
and may take up to 20 working days to be processed (although we will
endeavour to provide the information as quickly as possible).

Please be advised that if an exemption applies to the information that you
have requested, the statutory period may be exceeded in accordance with
the provisions of the act.

Please retain the reference number RFI 001071 for any future enquiries
regarding this matter.

Many thanks

The Information Governance Team

Town Hall, Bolton, BL1 1RU

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Freedom Of Info, Bolton Metropolitan Borough Council

1 Atodiad

Dear Sarah Clein

 

Request for information under the Freedom of Information Act 2000

 

In response to your request for information received at this office on
19^th August 2018, please see the councils’ response below.

 

You requested

 

- Do you have a centralised performance management, insight and
intelligence team or function?

No, therefore information not held

 

- If so, please can you provide me with a current organisational chart
that depicts the numbers, roles and grades of the staff within the team
and describe where the team sits within the organisation

Not applicable

 

- If you have a centralised performance management, insight and
intelligence team or function does the team include public health staff?

Not applicable

 

- If you have a centralised performance management, insight or
intelligence team does it include staff from other partner organisations
such as police, fire, NHS Trust, CCG or regional authority?

Not applicable

 

- If there is no centralised performance function please can you provide
details of numbers, roles and grades of people within the organisation
that contribute to performance management - ie data analysts, business
analysts, PH analysts, performance managers

Unfortunately, we are unable to supply the information you have requested
for this element of your request as Bolton Council have no central record
of staff that “contribute to performance management”. Naturally, across
the council there are many job roles of varying scopes and sizes which
“contribute to performance management” in some way but they would not
necessarily be recorded as a function of performance management mainly due
to the fact that the role would be far broader.

 

Additionally, it is not always clear by a member of staffs job title
whether their job has a performance management function involved in it.
With this and the above in mind it would not be possible to provide the
information requested without further analysis and creation of new
information.

 

The Freedom of Information Act states that you have a right to request any
recorded information held by a public authority.  Your request can be in
the form of a question, rather than a request for specific documents, but
the Act only requires the Council to provide information which it already
has in recorded form.

 

The Act does not require us to create documents, nor to manipulate data to
create new information. Therefore in accordance with section 1(1) of the
Act the Authority is unable to comply with this part of your request as we
do not hold the information requested. 

 

- Can you confirm what tools, if any, you have in place to support the
work of the performance management function such as building dashboards ie
Power BI, Tableau, Qlikview ?

Bolton Council does not have a central log of tools that are in place to
support the work of performance management. Whilst certain tools, systems
and software the council uses are specific to a particular service they
are not necessarily designated to a specific function. For example, Bolton
Council will regularly use Microsoft Excel to report various aspects of
performance, but we do not record the function of this software as such
and it is used far wider than solely from a performance aspect. I can
further add that none of the above tools you mention are used at Bolton
Council.

 

As previously stated the Act does not require us to create documents, nor
to manipulate data to create new information. Therefore, in accordance
with section 1(1) of the Act the Authority is unable to comply with this
element of your request as we do not hold the information requested. 

 

 

Should you have any queries, please contact [1][email address]

 

Yours sincerely

 

Mark Allen

Information Governance Officer

Information Governance Team

 

 

 

 

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