Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywLucy Bailey mewngofnodwch a gadael i bawb wybod.

Parish Council Minutes and Nominations of 82 & 82b Lower Street.

Lucy Bailey made this Rhyddid Gwybodaeth request to Salhouse Parish Council

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We're waiting for Lucy Bailey to read recent responses and update the status.

Dear Ms Martin

A number of queries have arisen out of SPC's response of 17.12.20. To prevent confusion with the review process for the previous FOI, I now submit a separate FOI to seek clarification of the nominations of 82 & 82b Lower Street as retrospectively recorded in the Parish Council Minutes of 3.4.17.

On the 3.4.17 the following is recorded in the minutes:

"Item 6. Matters arising not on this agenda:
Radleys ACV has been submitted – Vince Tapp explained the process
Prima Rosa ACV to be completed and submitted"

This retrospective minute records that the parish council had already identified and resolved to nominate both Prima Rosa [82 Lower Street] and Radley's [82b Lower Street] for ACV's. This minute records that whilst two properties were identified for ACV nominations, only one ACV nomination application was completed and submitted prior to the parish council meeting of 3.4.17.
[Please note the ACV nomination for Radley's at 82b Lower Street was signed and dated 22.3.17 and electronically submitted on 24.3.17].

The retrospective record of 3.4.17 meeting also reflects that whilst the parish council had agreed to nominate both Radley's & Prima Rosa at 82 & 82b Lower Street for ACV's in 2017, the council agreed not submit an ACV nomination for Prima Rosa at 82 Lower Street .
[Please note the ACV nomination for Prima Rosa at 82 Lower Street was not submitted until two years later].

Nevertheless, I have searched and searched the parish council minutes and cannot find any record of SPC meeting (as a body corporate) where councillors have legally proposed/seconded and resolved by show of hands to nominate both Prima Rosa at 82 Lower Street & Radley's at 82b Lower Street for ACV's.

I have also searched the parish council minutes and cannot find any record of the SPC meeting (as a body corporate) where councillors have legally proposed/seconded and resolved by show of hands to hold back and NOT to complete and submit a nomination for Prima Rosa at 82 Lower Street whilst simultaneously agreeing and resolving to ONLY submit its nomination for Radley's.

Without confirmation and evidence of the legal resolutions by SPC the actions reported by Cllr Tapp at the 3.4.17 remain 'ultra vires'.

Therefore, to confirm this is not the case, I request the following:

1. A copy of all 2017 documents, minutes of meetings, meeting notes, memos, emails, letters, notes of phone conversations between SPC councillors/District Councillors and the clerk of SPC where the parish council discuss and identify ACV nominations for Prima Rosa & Radley's at 82 & 82b Lower Street.

2. A copy of all 2017 documents, minutes of meetings, meeting notes, memos, emails, letters, notes of phone conversations between SPC councillors/District Councillors and the clerk of SPC that give instructions the clerk to submit the ACV nomination to Broadland District Council for Radley's at 82b Lower Street in March 2017.

3. A copy of all 2017 documents, minutes of meetings, meeting notes, memos, emails, letters, notes of phone conversations between SPC councillors/District Councillors and the clerk of SPC that instruct the clerk to withhold or not complete and submit the ACV nomination for Prima Rosa at 82 Lower Street in March 2017.

4. If the clerk and council was instructed and/or advised by BDC to submit a nomination outside a resolution of council, please provide all documentation that supports the nomination and submission of 82b Lower Street as an ACV on 23.4.17.
Yours faithfully,
Lucy Bailey

Dear Salhouse Parish Council,
In checking the date for the FOI response, I have reread my FOI request. Please note there is a typo that requires clarification.

The final sentence of my request should read March and not April.
My apologies for this typo.

I look forward to your response in the coming week.

Yours faithfully,
Lucy Bailey

Salhouse Parish Council

Dear Lucy,

 

Thank you for your request.

 

I have noted the clarification of the date in your original request.

 

Kind Regards,

 

Sarah

 

Sarah Martin

Parish Clerk & Responsible Financial Officer

Salhouse Parish Council

Website: [1]www.salhousepc.info

 

General Data Protection Regulation: The Council’s Privacy Statement and
Commitment can be viewed at [2]www.salhousepc.info/documents 

 

Email disclaimer: The information contained in the email is intended only
for the person or organisation to which it is addressed. If you have
received it by mistake, please disregard and notify the sender
immediately. Unauthorised disclosure or use of such information may be a
breach of legislation or confidentiality and may be legally privileged.

 

References

Visible links
1. http://www.salhousepc.info/
2. http://www.salhousepc.info/documents

Salhouse Parish Council

1 Atodiad

Dear Lucy,

 

Please see the response to your FOI below:

 

1.A copy of all 2017 documents, minutes of meetings, meeting notes, memos,
emails, letters, notes of phone conversations between SPC
councillors/District Councillors and the clerk of SPC where the parish
council discuss and identify ACV nominations for Prima Rosa &  Radley's at
82 & 82b Lower Street.

Copies 2017 minutes are available on the Parish Council website
([1]www.salhousepc.info).  No further information is held.

 

2. A copy of all 2017 documents, minutes of meetings, meeting notes,
memos, emails, letters, notes of phone conversations between SPC
councillors/District Councillors and the clerk of SPC that give
instructions the clerk to submit the ACV nomination to Broadland District
Council for Radley's at 82b Lower Street in March 2017.

Please see attached a redacted copy of an email from the Chairman of
Salhouse Parish Council.

 

3. A copy of all 2017 documents, minutes of meetings, meeting notes,
memos, emails, letters, notes of phone conversations between SPC
councillors/District Councillors and the clerk of SPC that instruct the
clerk to withhold or not complete and submit the ACV nomination for Prima
Rosa at 82 Lower Street in March 2017.

Salhouse Parish Council does not hold this information.

 

4. If the clerk and council was instructed and/or advised by BDC to submit
a nomination outside a resolution of council, please provide all
documentation that supports the nomination and submission of 82b Lower
Street as an ACV on 23.4.17*. (note - amended date should read March not
April)

Salhouse Parish Council does not hold this information.

 

Copies of minutes are available on the Parish Council website
([2]www.salhousepc.info).

 

Kind Regards,

 

Sarah

 

Sarah Martin

Parish Clerk & Responsible Financial Officer

Salhouse Parish Council

Website: [3]www.salhousepc.info

 

General Data Protection Regulation: The Council’s Privacy Statement and
Commitment can be viewed at [4]www.salhousepc.info/documents 

 

Email disclaimer: The information contained in the email is intended only
for the person or organisation to which it is addressed. If you have
received it by mistake, please disregard and notify the sender
immediately. Unauthorised disclosure or use of such information may be a
breach of legislation or confidentiality and may be legally privileged.

 

References

Visible links
1. http://www.salhousepc.info/
2. http://www.salhousepc.info/
3. http://www.salhousepc.info/
4. http://www.salhousepc.info/documents

Dear Salhouse Parish Council Clerk,

I am writing to request an internal review of Salhouse Parish Council's handling of my FOI request 'Parish Council Minutes and Nominations of 82 & 82b Lower Street.'

In particular I refer to the one and only document released under this request:

"A copy of all 2017 documents, minutes of meetings, meeting notes,
memos, emails, letters, notes of phone conversations between SPC
councillors/District Councillors and the clerk of SPC that give
instructions the clerk to submit the ACV nomination to Broadland District
Council for Radley's at 82b Lower Street in March 2017."

The content of this one email highlight that other correspondence exist and they are referenced within the short email. The email highlights discussions of prior decisions or lack thereof that lead to the instruction given to the clerk. Other documents related to this email, clearly exist and I request a review of the FOI.

The FOI also states "Please see attached a redacted copy of an email from the Chairman of
Salhouse Parish Council". Please clarify which Chairman this refers to the current Chair or the recently resigned Chair or the Chair in office in 2017 which this email was written?

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

Lucy Bailey

Dear Salhouse Parish Council,

I submitted a request for an internal review on 24.1.21 for my FOI submitted to Salhouse Parish Council on 18.12.20. I have had no acknowledgement that you have received it. Please could you advise.

Thank you
Yours faithfully,
Lucy Bailey

Salhouse Parish Council

Dear Lucy,

I acknowledge that Salhouse Parish Council has received your request for an Internal Review.

Please see a response which was sent to your other FOI Internal Review request on Friday 29th January 2020.

Kind Regards,
Sarah

Sarah Martin
Parish Clerk & Responsible Financial Officer
Salhouse Parish Council
Website: www.salhousepc.info

General Data Protection Regulation: The Council’s Privacy Statement and Commitment can be viewed at www.salhousepc.info/documents

Email disclaimer: The information contained in the email is intended only for the person or organisation to which it is addressed. If you have received it by mistake, please disregard and notify the sender immediately. Unauthorised disclosure or use of such information may be a breach of legislation or confidentiality and may be legally privileged.

dangos adrannau a ddyfynnir

Dear Salhouse Parish Council,

This response of 4.2.21 is very confusing. Please could you give an explanation of how this FOI was reviewed and were the review response is - I cannot find any other response that you refer to?

Yours faithfully,

Lucy Bailey

Phil Brown,

2 Atodiad

Dear Lucy Bailey,
Please find attached SPC’s response to your latest requests referred to in
the letter. 
Regards
Phil Brown
DPO
Salhouse Parish Council
and
CJ International Services Ltd
[1][email address]
+44 (0)7830 245266

References

Visible links
1. mailto:[email address]

Phil Brown,

2 Atodiad

Dear Lucy Bailey,
Please find attached SPC’s response to your latest requests referred to in
the letter. 
Regards
Phil Brown
DPO
Salhouse Parish Council
and
CJ International Services Ltd
[1][email address]
+44 (0)7830 245266

References

Visible links
1. mailto:[email address]

Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywLucy Bailey mewngofnodwch a gadael i bawb wybod.