Non-Publication of Town Council Minutes

Malcom Ayres made this Rhyddid Gwybodaeth request to Ingleby Barwick Town Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Ingleby Barwick Town Council,

Under the Freedom of Information Act, please provide the following information:

- Have minutes been taken at all Town Council Meetings since January 2016?

- Please provide a list of meetings (including dates, and the type of meeting) where minutes have been kept since January 2016

- Please advise the name of the person who recorded the minutes at each of the meetings listed above

- Please provide copies of any minutes (draft of otherwise) taken at meetings since January 2016 where they are not already published online. Note: CPALC guidance states "draft minutes [...] should be published no more than 1 month after the relevant meeting" [ Reference: http://www.cpalc.org.uk/town-or-parish-c... ]

- Please provide copies of any legal/non-legal advice (formal or informal) the council has received from SBC or any other party (including Councillors) regarding the publication of minutes or their release under the FOI act.

If you are unable to release any of the information requested above, please advise as to which exception you believe to apply, and the reason for this.

Kind regards,
Malcolm Ayers

Dear Mr Ayers,

FREEDOM OF INFORMATION ACT 2000 – INFORMATION REQUEST

Thank you for your email dated 2nd August 2016 outlining your request for
information.

Your request is being considered under the Freedom of Information Act 2000.
You will receive the information requested within the statutory timescale of
20 working days in the most appropriate manner.

Therefore you should expect to receive a reply by 1st September 2016 (please
note that Monday 29th August 2016 is a bank holiday).

However, please note the Act defines a number of exemptions that may prevent
release of the requested information. There will therefore be an assessment
of your request to determine if any exemptions apply to the information
requested. If the information cannot be released, or only released in part
you will be informed of the reasons why, together with any rights of appeal.

If the information requested refers to a third party, they may be consulted
before deciding whether it can be released.

Yours sincerely,

Paula M. Hall,
Clerk to the Council.

----- Original Message -----
From: "Malcom Ayres" <[FOI #349442 email]>
To: "FOI requests at Ingleby Barwick Parish Council"
<[Ingleby Barwick Parish Council request email]>
Sent: Tuesday, August 02, 2016 5:25 PM
Subject: Freedom of Information request - Non-Publication of Town Council
Minutes

dangos adrannau a ddyfynnir

Dear Ingleby Barwick Town Council,

Just a quick reminder that the deadline for response to this Freedom of Information request is 31st August 2016 (20 working days from when the request was delivered to you on the 2nd August). This is taking into account the bank holiday on the 29th.

I look forward to your prompt reply.

Yours sincerely,

Malcom Ayres

9 Atodiad

Dear Mr Ayres,

Thank you for your email dated 2nd August 2016.

In response to your request the Town Council can provide the following
information:

The Town Council can confirm that Minutes have been taken at all Town
Council Meetings since January 2016.

The Town Council have provided a copy of all Minutes taken, dating back to
January 2016, which provides you with the following information:

Dates of Meetings
Types of Meetings
Draft or Final Minutes
Minute taker and the person who typed up the Minutes where applicable

The Town Council has not received any legal/non-legal advice (formal or
informal) regarding the publication of minutes or their release.

If you have any queries or concerns please contact me.

If you are dissatisfied with the handling of your request, you have a right
to appeal to the Information Commissioner at:

The Information Commissioner's Office (ICO),
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Tel: 0303 123 1113
Website:www.ico.gov.uk

Kind Regards

Paula Hall,
Clerk to the Town Council.

----- Original Message -----
From: "Malcom Ayres" <[FOI #349442 email]>
To: "Ingleby Barwick Town Council"
<[Ingleby Barwick Parish Council request email]>
Sent: Tuesday, August 30, 2016 7:18 PM
Subject: Re: Freedom of Information request - Non-Publication of Town
Council Minutes

Dear Ingleby Barwick Town Council,

Just a quick reminder that the deadline for response to this Freedom of
Information request is 31st August 2016 (20 working days from when the
request was delivered to you on the 2nd August). This is taking into
account the bank holiday on the 29th.

I look forward to your prompt reply.

Yours sincerely,

Malcom Ayres

dangos adrannau a ddyfynnir