Multi-Functional Devices and printing/scanning services contract(s)

Roedd y cais yn llwyddiannus.

Celeste Morrison

Dear Scottish Sports Council,

I would like to make a request for the following information relating to the authority's current Multi-Functional Devices and printing/scanning services contract(s)

1. What services are included in the contract(s)? (e.g. printing vs scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)
3. How many contracts does this entail and what's the award value for each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services? If so, which ones?
12. Any documentation you can provide me with, e.g. the order form
13. What department is managing the contract and who's the decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?

Yours faithfully,

Celeste Morrison

FOI, Scottish Sports Council

Good morning

We acknowledge your request for information, dated 12 September 2022.

sportscotland shall respond on or before Monday 10 October 2022.

Kind regards

_______________________________________________________________
Andrew Shaw | Legal Officer | sportscotland
Doges | Templeton on the Green | 62 Templeton Street | Glasgow | G40 1DA

m: 07880 248 058
w: [1]www.sportscotland.org.uk

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FOI, Scottish Sports Council

Good morning,

Further to Andrew’s email below, as Monday, 19 September, 2022, is now a
national public holiday, a response can be expected on or before Tuesday,
11 October, 2022.

Kind regards,

Jennifer

Jennifer Edmonstone | Senior Legal Officer | sportscotland
Doges | Templeton on the Green | 62 Templeton Street | Glasgow | G40 1DA

t: 0141 534 1175| m: 07817 288 763
w: [1]www.sportscotland.org.uk

PLEASE NOTE:

My working days are Tuesday, Wednesday and Thursday.

If you require assistance from the Legal Team on Monday or Friday, please
contact Andrew Shaw, Legal Officer [2][email address]
07880 248 058 or Siobhan Harkin, Legal and Procurement Administrator
[email address].  Siobhan will assign your enquiry to
a member of the Legal Team.

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FOI, Scottish Sports Council

Good afternoon,

Your FOI request dated 12 September, 2022 and sportscotland’s response,
are detailed below.

I would like to make a request for the following information relating to
the authority's current Multi-Functional Devices and printing/scanning
services contract(s)

1. What services are included in the contract(s)? (e.g. printing vs
scanning etc)
• Copy, print, scan, scan to email and secure print.

2. Which supplier is delivering them? (If in-house, please confirm or if
multiple provider please identify them)
• Xerox

3. How many contracts does this entail and what's the award value for
each?
• Single contract - 4 Year lease. This information is otherwise accessible
via the sportscotland website, so is otherwise accessible in accordance
with section 25(3) of the Freedom of Information (Scotland) Act 2002. For
ease on this occasion, I can confirm that it is £73,251 plus usage.

4. When do these contracts expire and do they have any extensions?
• 1st March 2025

5. What is the annual volumetric data (split by Annual Mono and Annual
Colour print)?
• Mono 62, 489 / Colour 117, 705

6. What is the total number of devices supplied?
• 17

7. What Managed Print Service software solution do you use?
• We do not use Managed Print Software solutions

8. How many Mono MFDs and Colour MFDs do you have?
• 0 Mono / 17 Colour

9. What document management solution do you use?
• MS SharePoint

10. What High Volume printing devices do you use?
• We do not have any high capacity units

11. Were any framework agreements used to procure the goods/services? If
so, which ones?
• Crown Commercial Service - Framework Agreement: RM3781 LOT 2

12. Any documentation you can provide me with, e.g. the order form
• Having discussed with the contractor, it has been decided that the order
form is exempt from disclosure in accordance with section 33(1)(b) of the
Freedom of Information (Scotland) Act 2002 (commercial interests and the
economy). This is because disclosure would prejudice substantially the
commercial interests of the contractor, specifically commercial trading
activity undertaken in a competitive environment. Releasing this
information would negatively impact on existing and future commercial
interests, giving other companies a competitive advantage and may result
in the loss of business.

This exemption is subject to the public interest test (section 2(1)(b) of
the Freedom of Information (Scotland) Act 2002), and in this case, the
public interest in withholding this information, outweighs the public
interest in disclosing this information. It is not in the interest of the
public to release this information, as it is not of serious concern or
benefit to do so.

13. What department is managing the contract and who's the decision-maker?
• ICT, Head of ICT

14. How many Adobe Acrobat (standard, professional and reader) licenses do
you have?
• Adobe Reader DC – 360
• Adobe Reader Pro – 15 Perpetual licenses
• Acrobat Pro DC for Teams – 6 Subscription licenses

15. What is the annual cost?
• Acrobat Pro DC for Teams - £171.96 x 6 = £1031.76

16. When is the renewal date?
• 21 June 2023

17. Who is responsible for the contract?
• ICT, Head of ICT

18. Do you use any other PDF editing tools?
• No

To help us, we would be grateful if you could acknowledge receipt of this
response for our records. If you are not satisfied with our response, you
are entitled to ask us to review our decision. You must make this request
within 40 working days of the date of this response, explaining why you
think we should carry out a review, stating the information request to
which this review relates, and the name and address of the applicant for
correspondence. Review requests should be sent to Head of Finance,
sportscotland, Doges, Templeton on the Green, 62 Templeton Street,
Glasgow, G40 1DA. Further information on our Freedom of Information
procedures can be found on sportscotland’s website under the Freedom of
Information section at the end of the home page. You will receive the
outcome of the Review Request within 20 working days of receipt of your
request for sportscotland to carry out a review.

If you are still dissatisfied with the outcome of your Review Request, you
subsequently have the right to apply to the Scottish Information
Commissioner for a decision either in writing or online. Further details
on this process are available on the Commissioner’s website:
[1]www.itspublicknowledge.info. An online appeal may be made to the
Scottish Information Commissioner by following this link
[2]www.itspublicknowledge.info/Appeal.

Scottish Information Commissioner’s Details:
Address: Scottish Information Commissioner, Kinburn Castle, Doubledykes
Road, St Andrews, KY16 9DS.
Email: [3][email address]
Telephone: 01334 464610

Kind regards
_______________________________________________________________
Andrew Shaw | Legal Officer | sportscotland
Doges | Templeton on the Green | 62 Templeton Street | Glasgow | G40 1DA

m: 07880 248 058
w: [4]www.sportscotland.org.uk

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