Multi-Functional Devices and printing/scanning services contract(s)

The request was successful.

Dear Air Accidents Investigation Branch,

I would like to make a request for the following information relating to the authority's current Multi-Functional Devices and printing/scanning services contract(s)

1. What services are included in the contract(s)? (e.g. printing vs scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)
3. How many contracts does this entail and what's the award value for each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services? If so, which ones?
12. Any documentation you can provide me with, e.g. the order form
13. What department is managing the contract and who's the decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?

Yours faithfully,

Celeste Morrison

enquiries, Air Accidents Investigation Branch

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Air Accidents Investigation Branch

Dear Sir/Madam,

I am writing to acknowledge receipt of your request for information which
has been allocated reference number F0021483.

A response will be issued to you in due course.

Regards,

Department for Transport
FOI Advice Team

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FOI, Air Accidents Investigation Branch

Dear Ms Morrison,

 

Thank you for your email which was received by the Air Accidents
Investigation Branch (AAIB) on Monday 22^nd August 2022. You have asked
under the Freedom of Information Act 2000 (FOIA) for answers to a number
of questions relating to AAIB contracts on multi-functional devices,
printing and scanning services.

 

The answers to your questions are as follows:

 

1.  What services are included in the contract(s)? (e.g. printing vs
scanning etc) Printing and Scanning

2.  Which supplier is delivering them? (If in-house, please confirm or if
multiple provider please identify them) Canon

3. How many contracts does this entail and what's the award value for
each? 2 x contracts

4. When do these contracts expire and do they have any extensions? One
contract for 2 machines is currently being renewed.  The other contract
for 4 machines expires 21/03/24

5. What is the annual volumetric data (split by Annual Mono and Annual
Colour print)? The AAIB does not have this information

6. What is the total number of devices supplied?  6

7. What Managed Print Service software solution do you use? None

8. How many Mono MFDs and Colour MFDs do you have? 6

9. What document management solution do you use? MS Dynamics

10. What High Volume printing devices do you use? None

11. Were any framework agreements used to procure the goods/services? If
so, which ones? CCS framework RM6174

12. Any documentation you can provide me with, e.g. the order form  N/A

13. What department is managing the contract and who's the decision-maker?
The AAIB cannot release contact details and names of managers responsible
for contracts. This information is exempt under the Freedom of Information
Act, section 40(2) relating to the release of personal information.  If
you wish to contact the AAIB please email [1][AAIB request email] and our
postal address is Farnborough House, Berkshire Copse Road, Aldershot,
Hampshire, GU11 2HH. The AAIB telephone number is 01252 510300.

 

14. How many Adobe Acrobat (standard, professional and reader) licenses do
you have? 38

15. What is the annual cost? £5.5k

16. When is the renewal date? December 2022

17. Who is responsible for the contract? The AAIB cannot release contact
details and names of managers responsible for contracts. This information
is exempt under the Freedom of Information Act, section 40(2) relating to
the release of personal information.  If you wish to contact the AAIB
please email [2][AAIB request email] and our postal address is
Farnborough House, Berkshire Copse Road, Aldershot, Hampshire, GU11 2HH.
The AAIB telephone number is 01252 510300.

 

18. Do you use any other PDF editing tools? None

If you are unhappy with the way the Department has handled your request or
with the decisions made in relation to your request you may complain
within two calendar months of the date of this letter by writing to the
Department’s Information Rights Unit at:

 

Zone D/04

Ashdown House

Sedlescombe Road North

Hastings

East Sussex TN37 7GA

E-mail: [3][email address]   

 

Please see attached details of DfT’s complaints procedure and your right
to complain to the Information Commissioner.

 

Yours sincerely        

 

 

Freedom of Information Officer

Air Accident Investigation Branch

Farnborough House

Berkshire Copse Road

Aldershot

Hampshire GU11 2HH

 

Tel: 01252 510300

Email: [4][email address]

 

 

Your right to complain to AAIB and the Information Commissioner

 

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this letter about the way in which your request for information was
handled and/or about the decision not to disclose all or part of the
information requested. In addition a complaint can be made that DfT has
not complied with its FOI publication scheme.

 

Your complaint will be acknowledged and you will be advised of a target
date by which to expect a response. Initially your complaint will be
re-considered by the official who dealt with your request for information.
If, after careful consideration, that official decides that his/her
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decision. The Information Commissioner can be contacted at:

 

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