Morriston Hospital Computer Records

The request was partially successful.

Dear Abertawe Bro Morgannwg University Local Health Board,

Please confirm the following under the Freedom of Information Act 2000:

1. When was the computer system first introduced at Morriston Hospital?

2. What information was recorded on the initial computer system at Morristin Hospital?

3. Has the computer system at Morriston Hospital been replaced since its initial introduction?

4. If so, please confirm the dates that the computer system was replaced at Morriston Hospital?

5. What information is currently recorded on the computer system at Morriston Hospital?

6. How far back do the current computerised records date at Morriston Hospital?

Yours faithfully,

Will Powell

FOIA Requests (ABM ULHB), Swansea Bay University Health Board

Dear Mr Powell,

Thank you for your request for information. Can you please clarify for me whether you are referring to the patient administration computer system?

Regards

Gweinyddiaeth Corfforaethol / Corporate Administration
Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board
Pencadlys ABM / ABM Headquarters
1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /
ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board
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________________________________

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Dear FOIA Requests (ABM ULHB),

Thank you for your response.

I am referring to all computer systems that have existed regarding the recording of any patient information at Morriston Hospital.

In addition to my early questions please confirm if the patient information contained in former Morriston Hospital computer systems was backed up/secured either before or at the time computer systems were replaced?

I hope this clarifies your enquiry.

Yours faithfully,

Will Powell

FOIA Requests (ABM ULHB), Swansea Bay University Health Board

1 Attachment

Dear Mr Powell,

Thank you for your email dated 28th November 2012 (and you further clarification) making a request under the Freedom of Information Act (2000). Please find attached a leaflet outlining the FOI Act.

We are processing your request and will respond to you shortly. In the meantime if you have any queries please don't hesitate to contact us at [email address].

Kind regards

Gweinyddiaeth Corfforaethol / Corporate Administration

Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board

Pencadlys ABM / ABM Headquarters

1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /

ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board

P Helpwch arbed papur - oes angen i chi printio'r e-bost yma? / Help save paper - do you need to print this email?

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FOIA Requests (ABM ULHB), Swansea Bay University Health Board

Dear Mr Powell,

The Health Board does not have an electronic medical records system, but we do have a Patient Administration System (PAS) to support the running of hospital services. The PAS includes the following functionality:
* Scheduling of clinic appointments and production of patient and GP letters
* Managing waiting lists
* Recording of inpatient and day case episodes
* Tracking of manual medical records;

Would the PAS system be something that you are interested in?

Regards

Gweinyddiaeth Corfforaethol / Corporate Administration
Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board
Pencadlys ABM / ABM Headquarters
1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /
ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board
P Helpwch arbed papur - oes angen i chi printio'r e-bost yma? / Help save paper - do you need to print this email?
________________________________

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Dear FOIA Requests (ABM ULHB),

Thank you for your further response of today's date.

If the Patient Administration System ["PAS"] is the only patient computer system that has existed, at Morriston Hospital, then I am interested in the details of that system.

Please therefore provide me with the PAS information, as requested in my letters of 28th November 2012. To avoid any further misunderstandings please confirm the following:

1.When was the first PAS introduced at Morriston
Hospital?

2. What information was recorded on the initial PAS at Morriston Hospital?

3. Has the PAS at Morriston Hospital been replaced since its initial introduction?

4. If so, please confirm the date(s) that the PAS were replaced at Morriston Hospital?

5. What information is currently recorded on the PAS at Morriston Hospital?

6. How far back does the current PAS information date at Morriston Hospital?

7. Was the patient information recorded on the former PAS at Morriston Hospital backed up/secured either before or at the time the PAS were replaced?

I would be very grateful if you could please respond to my FOI request at your earliest convenience.

Yours faithfully,

Will Powell

FOIA Requests (ABM ULHB), Swansea Bay University Health Board

1 Attachment

Dear Mr Powell,

Please find attached our response to your request for information.

Regards,

Gweinyddiaeth Corfforaethol / Corporate Administration
Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board
Pencadlys ABM / ABM Headquarters
1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /
ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board
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________________________________

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Mr Steve Combe
Board Secretary
Abertawe Bro Morgannwg University Health Board

Dear Mr Combe,

Thank you for your letter dated 21st December 2012.

I note that the first Patient Administration System ["PAS"] was introduced in 1984 and replaced in 1995. In answer to question 2 there is no mention of ICD 10 codes being available on the initial PAS. However, ICD 10 codes are mentioned on the current PAS at Morriston Hospital. It would therefore appear that according to your response Morristion Hospital did not have ICD 10 codes with regards to the initial PAS.

To avoid any misunderstandings could you please confirm when ICD 10 codes were first introduced on the PAS at Morriston Hospital?

I would appreciate a response at your earliest convenience.

Yours sincerely,

Will Powell

FOIA Requests (ABM ULHB), Swansea Bay University Health Board

Diolch am gysylltu ag ymholiadau Rhyddid Gwybodaeth Bwrdd Iechyd ABMU.

 

Neges awtomatig yw hon.  Mae ein swyddfeydd ar gau tan 2 Ionawr 2013. 
Felly, os ydych yn cyflwyno cais am wybodaeth yn unol â’r Ddeddf Rhyddid
Gwybodaeth, byddwn yn prosesu ac yn cydnabod eich cais yn unol â’r Ddeddf
pan fyddwn yn dychwelyd ar 2 Ionawr 2013.  

 

 

Thank you for contacting ABMU Health Board’s Freedom of Information
enquiries.

 

This is an automatically generated message.  Our offices are closed now
until the 2 January 2013.  Therefore if you are submitting a request for
information under the Freedom of Information Act your request will be
processed and acknowledged in accordance with the Act on our return on the
2 January 2013.  

 

 

 

Yn gywir/ Regards

 

 

Gweinyddiaeth Corfforaethol / Corporate Administration

Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board

Pencadlys ABM / ABM Headquarters

1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

 

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol
Abertawe Bro Morgannwg /

ABM Health Board is the operational name of Abertawe Bro Morgannwg
University Local Health Board

 P Helpwch arbed papur – oes angen i chi printio’r e-bost yma? / Help
save paper - do you need to print this email? 

Cymraeg;-

Mae'r neges hon yn gyfrinachol. Os nad chi yw'r derbynnydd y bwriedid y
neges ar ei gyfer, byddwch mor garedig a rhoi gwybod i'r anfonydd yn
ddioed. Dylid ystyried un rhywd datganiadau neu sylwadau a wneir uchod yn
rhai personol, ac nid o angen rhaid yn rhai o eiddo Bwrdd Iechyd Prifysgol
GIG Abertawe Bro Morgannwg, nac unrhyw ran gyfansoddol ohoni na chorff
cysylltiedig.

Cofiwch fod yn ymwybodol ei bod yn bosibl y bydd disgwyl i Bwrdd
Iechyd Prifysgol GIG Abertawe Bro Morgannwg roi cyhoeddusrwydd i gynnwys
unrhyw ebost neu o hebiaeth a dderbynnir, yn unol ag amodau'r Ddeddf
Rhyddid Gwybodaeth 2000. I gael mwy o wybodaeth am Ryddid Gwybodaeth,
cofiwch gyfeirio at wefan Bwrdd Iechyd Prifysgol GIG Abertawe Bro
Morgannwg ar [1]www.abm.university-trust.wales.nhs.uk 

English:-

This message is confidential. If you are not the intended recipient of the
message then please notify the sender immediately. Any of the statements
or comments made above should be regarded as personal and not necessarily
those of Abertawe Bro Morgannwg University Health Board, any constituent
part or connected body.

Please be aware that, under the terms of the Freedom of Information Act
2000, Abetawe Bro Morgannwg University NHS Health Board may be required to
make public the content of any emails or correspondence received. For
further information on the Freedom of Information, please refer to the
Abertawe Bro Morgannwg University Health Board website
[2]www.abm.university-trust.wales.nhs.uk

References

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FOIA Requests (ABM ULHB), Swansea Bay University Health Board

Dear Mr Powell

Thank you for your email. We are processing this and will respond to you shortly.

Regards


Gweinyddiaeth Corfforaethol / Corporate Administration
Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board
Pencadlys ABM / ABM Headquarters
1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR
Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /
ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board
P Helpwch arbed papur - oes angen i chi printio'r e-bost yma? / Help save paper - do you need to print this email?
________________________________

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FOIA Requests (ABM ULHB), Swansea Bay University Health Board

1 Attachment

Dear Mr Powell

Please find attached our response to your further request.

Regards,

Gweinyddiaeth Corfforaethol / Corporate Administration
Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board
Pencadlys ABM / ABM Headquarters
1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /
ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board
P Helpwch arbed papur - oes angen i chi printio'r e-bost yma? / Help save paper - do you need to print this email?
________________________________

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Mr Steve Combe
Board Secretary
Abertawe Bro Morgannwg University Health Board

Dear Mr Combe,

Thank you for your letter of today's date.

I am very disappointed and frustrated with your response as it appears to be intentionally evasive and/or obstructive and is therefore contrary to the purported being open policy within the NHS in Wales and also a potential breach of the Freedom of Information [“FOI”] Act 2000.

I have asked the simple question as to when ICD 10 codes were introduced to the Patient Administration System at Morriston Hospital. You have indicated that ICD 10 codes were not introduced until 1995. Either you are aware as to when the ICD 10 codes were initially introduced to the Patient Administration System at Morriston Hospital or you are not. Please note that I currently have no interest in the Patient Episode Database for Wales or have I referred to this in my FOI request.

I am therefore formally requesting an internal review of your handling of my FOI request and in particular your failure to provide me with all the requested information or confirmation that the requested information is not available.

Please acknowledge receipt.

Yours sincerely,

Will Powell

FOIA Requests (ABM ULHB), Swansea Bay University Health Board

Dear Mr Powell,

Thank you for your email dated 11th January 2013 making an appeal under the Freedom of Information Act (2000).

We are processing this and will respond to you shortly. In the meantime if you have any queries please don't hesitate to contact us at [email address].

Kind regards

Gweinyddiaeth Corfforaethol / Corporate Administration

Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board

Pencadlys ABM / ABM Headquarters

1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /

ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board

P Helpwch arbed papur - oes angen i chi printio'r e-bost yma? / Help save paper - do you need to print this email?

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FOIA Requests (ABM ULHB), Swansea Bay University Health Board

1 Attachment

Dear Mr Powell,

Please find attached our response to your request for an internal appeal.

Regards

Gweinyddiaeth Corfforaethol / Corporate Administration
Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board
Pencadlys ABM / ABM Headquarters
1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /
ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board
P Helpwch arbed papur - oes angen i chi printio'r e-bost yma? / Help save paper - do you need to print this email?
________________________________

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Mr Andrew Davies
Chairman
Abertawe Bro Morgannwg University Health Board

Dear Mr Davies,

Thank you for your letter dated 6th February 2013.

In order that there are no misunderstandings regarding my FOI request can you please confirm that my understanding of both yours and Mr Combe’s responses are correct?

1. Clinical coding has been available at Morriston Hospital with regards to paper records for 30 years; and

2. Prior to ICD 10 codes, which go back to 2007, there were no other ICD codes used by Morriston Hospital’s previous Patient Administration Systems between 1984 and 2007.

I would also be grateful for confirmation as to whether or not Mr Nicholas David Jones, the person appointed by the First Minister in 2011, to investigate the Robbie Powell case, formally contacted Morriston Hospital regarding Robbie Powell’s Morriston Hospital computer records?

I would appreciate a response at your earliest convenience.

Yours sincerely,

Will Powell

FOIA Requests (ABM ULHB), Swansea Bay University Health Board

1 Attachment

Dear Mr Powell

Please find attached our response.

Regards


Gweinyddiaeth Corfforaethol / Corporate Administration
Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board
Pencadlys ABM / ABM Headquarters
1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /
ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board
P Helpwch arbed papur – oes angen i chi printio’r e-bost yma? / Help save paper - do you need to print this email?
________________________________

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Mr Andrew Davies
Chairman
Abertawe Bro Morgannwg University Health Board

Dear Mr Davies,

Thank you for your letter dated 15th March 2013. However, it is very disappointing that it has taken you the full 20 working days to respond.

Please note I did not ask you whether Mr Nicholas David Jones requested "access" to my deceased son's Morriston Hospital Computer Records. I simply asked you the following and would be grateful for an unambiguous/honest answer.

"I would also be grateful for confirmation as to whether or not Mr Nicholas David Jones, the person appointed by the First Minister in 2011, to investigate the Robbie Powell case, formally contacted Morriston Hospital regarding Robbie Powell’s Morriston Hospital computer records?"

As this is your error I would appreciate a response at your earliest convenience.

Yours sincerely,

Will Powell

FOIA Requests (ABM ULHB), Swansea Bay University Health Board

Dear Mr Powell

We acknowledge receipt of your further email. We will be in touch with a response.

Regards

Gweinyddiaeth Corfforaethol / Corporate Administration
Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board
Pencadlys ABM / ABM Headquarters
1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /
ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board
P Helpwch arbed papur – oes angen i chi printio’r e-bost yma? / Help save paper - do you need to print this email?
________________________________

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FOIA Requests (ABM ULHB), Swansea Bay University Health Board

1 Attachment

Dear Mr Powell

Please find attached our response to your email below.

Regards

Gweinyddiaeth Corfforaethol / Corporate Administration
Bwrdd Iechyd Prifysgol Abertawe Bro Morgannwg University Health Board
Pencadlys ABM / ABM Headquarters
1 Talbot Gateway, Baglan, Port Talbot, SA12 7BR

Bwrdd Iechyd Prifysgol ABM yw enw gweithredu Bwrdd Iechyd Lleol Prifysgol Abertawe Bro Morgannwg /
ABM Health Board is the operational name of Abertawe Bro Morgannwg University Local Health Board
P Helpwch arbed papur – oes angen i chi printio’r e-bost yma? / Help save paper - do you need to print this email?
________________________________

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