Minutes of the Planning Policy Task Group

Roedd y cais yn rhannol lwyddiannus.

Dear West Berkshire Council,

I refer to ICO decision notice FER0574712

https://ico.org.uk/media/action-weve-tak...

"The council has confirmed that the withheld minutes will be released as part of the formal statutory process"

Under the Environmental Information Regulations please can you now provide the minutes of the Planning Policy Task Group and/or a link to where they are published on the Council's web site.

Many thanks,

Yours faithfully,

J A Giggins

foi, West Berkshire Council

FoI/2016/407

 

Dear Ms Giggins

 

Request for information: Minutes of Planning Policy Task Group

 

Thank you for your request received 25th April, we will seek to respond
within twenty working days.

 

Yours sincerely

 

 

Jayne Mann   

Appeals Officer

Strategic Support, West Berkshire Council, Council Offices, Market Street,
Newbury, RG14 5LD

(01635) 519458 | Ext 2458 | [email address]

 

PLEASE NOTE:- MY EMAIL ADDRESS HAS CHANGED TO: [email address]

 

 

 

dangos adrannau a ddyfynnir

foi, West Berkshire Council

FoI/2016/407

 

Dear Ms Giggins

 

Request for information: Minutes of Planning Policy Task Group

 

Although the Planning Inspector has chosen not to request the Planning
Policy Task Group minutes, the Planning Service is of the opinion that
they should be published to ensure transparency.

 

Officers in Planning Policy are currently in the process of redacting
these minutes and they will then be published on the Council’s website
here;

[1]http://info.westberks.gov.uk/index.aspx?...

 

The redacting is taking longer than originally expected however, we hope
that these minutes will be published by the beginning of July.

 

Please accept my apologies for the delay, which is due to an increasing
workload for officers in the Planning department.

 

If you are unhappy with the way your request has been handled, you may ask
for an internal review. You should contact David Lowe, Scrutiny &
Partnerships Manager, Strategic Support, Council Offices, Market Street,
Newbury RG14 5LD, email [2][email address]  if you wish to
request a review. If you are not content with the outcome of the internal
review, you have the right to apply directly to the Information
Commissioner for a decision. The Information Commissioner can be contacted
at:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF

 

If you have any queries about this letter, please contact me.

 

Yours sincerely,

 

Suzi Kenchington 

Information Support Officer

Strategic Support,

West Berkshire Council, Council Offices, Market Street, Newbury, RG14 5LD

email:  [3][email address]

' 01635 519860 (external)      '  2860 (internal)      

P Do you really need to print this email?

 

dangos adrannau a ddyfynnir

Dear foi,

Many thanks for responding before the 20 day deadline, and with a couple of days to go before the cut-off of final representions to the Inspector, allowing me to draw the matter to his attention.

Clearly, having not had sight of the minutes it is difficult to provide arguments as to why they should not be redacted, but once again may I draw your attention to the ICO decision notice FER0574712

https://ico.org.uk/media/action-weve-tak...

"The council has confirmed that the withheld minutes will be released as part of the formal statutory process"

There is no mention of redactions in the above statement, and there is also no mention that the minutes would only be released to the public if the Inspector required sight of them.

Having provided this clarification I wonder whether you could reconsider your decision within the timescale/deadline of the original request?

Many thanks.

Yours sincerely,

J A Giggins

foi, West Berkshire Council

FoI/2016/407

 

Dear Ms Giggins,

 

Request for information: Minutes of Planning Policy Task Group

 

Thank you for your email received 20^th May 2016.

 

It is the Council’s intention to publish information relating to the
Housing matters that were discussed at the Planning Policy Task Group, in
which there is a recognised public interest. Information relating to other
matters may be removed under the exception relating to internal
communications.

 

Therefore, whilst the Council has agreed to publish the minutes of this
Task Group, parts of these may still be considered excepted information.
For this reason, the application of Regulation 12(4)(e) still applies.

 

I would like to bring your attention to the Information Commissioners
Decision on the application of the exception, which was as follows;

 

37. For the reasons set out above (points 30 to 36 of the decision notice
FER0574712) the Commissioner considers that, in all the circumstances of
the case, the public interest in maintaining the exception set out in
regulation 12(4)(e) outweighs the public interest in disclosure and he
therefore accepts that the minutes of the Task Group should be withheld.

 

The full decision notice can be viewed here;

[1]https://ico.org.uk/media/action-weve-tak...

 

Therefore, the Council’s position on this matter remains unchanged.

 

If you are unhappy with the way your request has been handled, you may ask
for an internal review. You should contact David Lowe, Scrutiny &
Partnerships Manager, Strategic Support, Council Offices, Market Street,
Newbury RG14 5LD, email [2][email address]  if you wish to
request a review. If you are not content with the outcome of the internal
review, you have the right to apply directly to the Information
Commissioner for a decision. The Information Commissioner can be contacted
at:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF

 

If you have any queries about this letter, please contact me.

 

Yours sincerely,

Suzi Kenchington 

Information Support Officer

Strategic Support,

West Berkshire Council, Council Offices, Market Street, Newbury, RG14 5LD

email:  [3][email address]

' 01635 519860 (external)      '  2860 (internal)      

P Do you really need to print this email?

 

dangos adrannau a ddyfynnir

Dear West Berkshire Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of West Berkshire Council's handling of my FOI request 'Minutes of the Planning Policy Task Group'.

I would be grateful if the internal review could take into account MY request, as detailed in the link at the bottom of this email, which was for the minutes of the Planning Policy Task Group. Please note:

1: I have not previously made a request for these minutes nor am I associated with the original requestor.
2: I did not apply a time restriction to my request and nor did you ask for one.
3: I did not restrict my request to DPD Housing Matters.
4: The intention appears to be to supply redacted minutes outside the time limits of the EIR. No consideration appears to have been given to supplying the information in tranches in order to partly meet the EIR timescales
5: The public interest test has not been applied. Based on the presumption in favour of disclosure inherent in the Environmental Information Regulations, arguments extracted from the ICO's guidance, and further arguments specific to the circumstances of this request I would argue that public interest favours disclosure of the requested information:

Public interest in disclosure ( ICO)

73 There will always be some public interest in disclosure to promote transparency and accountability of public authorities, greater public awareness and understanding of environmental matters, a free exchange of views, and more effective public participation in environmental decision making, all of which ultimately contribute to a better environment.

74 The weight of this interest will vary from case to case, depending on the profile and importance of the issue and the extent to which the content of the information will actually inform public debate. However, even if the information would not in fact add much to public understanding, disclosing the full picture will always carry some weight as it will remove any suspicion of ‘spin’.

75 There may of course be other factors in favour of disclosure, depending on the particular circumstances of the case. For example, these could include transparency in relation to the influence of lobbyists, accountability for spending public money, the number of people affected by a proposal, any reasonable suspicion of wrongdoing, or any potential conflict of interest.

76 There may also be an argument that disclosure would encourage better advice and more robust, well considered decision making in future.

Specific arguments in favour of full disclosure:

1 As detailed in the request, WBC made a commitment to the ICO that it would publish the minutes as part of the statutory process. It hasn't done so.

2 The ICO's previous decision was made some time ago, whilst the housing site selection process was ongoing. My request was made after the Housing Allocations DPD was approved and submitted to the Secretary of State/Planning Inspectorate. As such point 32 of decision notice FER0574712 seems particularly pertinent: "The Commissioner considers that the need for a safe space will be strongest when an issue is still “live”. Once a public authority has made a decision, a safe space for deliberation will no longer be required and the public interest is more likely to favour disclosure"

3 With regard to points 75 and 76 of the Commissioner's guidance the following newspaper reports would seem to be of relevance:
http://www.newburytoday.co.uk/news/news/...
http://www.newburytoday.co.uk/news/news/...

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/m...

Yours faithfully,

J A Giggins

foi, West Berkshire Council

FoI/IR/2016/05

 

Dear Ms Giggins,

 

Request for a Review: Minutes of the Planning Policy Task Group

 

Thank you for your email received 23^rd May 2016.

 

This has been passed to David Lowe to process as an internal review, a
response will be provided by no later than 21^st June.

 

Yours sincerely,

 

Suzi Kenchington 

Information Support Officer

Strategic Support,

West Berkshire Council, Council Offices, Market Street, Newbury, RG14 5LD

email:  [1][email address]

' 01635 519860 (external)      '  2860 (internal)      

P Do you really need to print this email?

 

 

dangos adrannau a ddyfynnir

Dear foi,

i was hoping to have received the internal review of the request 'no later than 21st June' as per the acknowledgement I received from Ms Kenchington.

Please could you now supply the internal review and/or as much of the information as you have now finished redacting, together with a timescale for completion? I appreciate that planning policy officers at the moment have a heavy workload due to the ongoing EIP of the housing site allocation DPD, but as they have already said that they believe the housing/planning related matters discussed at the Planning Policy Task Group ( now renamed?) should be published in the interests of transparency and accountability of that process, I cannot understand why the redactions ( if necessary) are taking so long, or indeed why they are necessary, given the stated function of the task group.

Many thanks.

Yours sincerely,

J A Giggins

David Lowe, West Berkshire Council

1 Atodiad

Dear Mrs Giggins,

 

Please find attached the findings of my review into the handling of your
request for information.

 

Yours sincerely,

 

David Lowe
Scrutiny and Partnerships Manager
Strategic Support  West Berkshire Council  Market Street  Newbury 
Berkshire  RG14 5LD
01635 519817 | Ext 2817 | [1][email address]

[2]http://www.westberks.gov.uk/

 

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[email address]
2. http://www.westberks.gov.uk/

Dear David Lowe,

I must confess I am completely confused by your review, which seems to contain some 'humpy dumpty' logic!

I do understand that by referencing the ICO decision notice, I may have confused the timescale issue, but at the time of making the request I assumed that the minutes of the PPTG would have already been published as per the commitment to the ICO. If you recall I asked for the minutes and/or a link to where I could locate them on your website. I guess I assumed they would be up to date but did not give too much thought to the 'old' minutes.

You now appear to be saying that my request is 'manifestly unreasonable' because it would involve a disproportionate amount of officer time to locate, review & make redactions to the minutes and that I need to focus my request on specific policy/topic areas that may or may not have been discussed within a specific timeframe, and that any request so made may be treated as a new request.

I do appreciate the pressures faced by the Council, but without having an idea of how the minutes are filed ( are they not all stored electronically in one place?) or the amount of redactions (if any) supported by the EIRs, it is very difficult to see how your guidance on refining my request will make it less burdensome other than by limiting it to the years 2023-16. It would help enormously if you could give me an indication of whether my clarified request would still be considered 'manifestly unreasonable' or alternatively give me the time/cost estimate of supplying the minutes from 2013- 2014 ( which apparently fell within the limits, based on the reviews done so far.. It would also obviously be of assistance , as requested previously, if you could release the information you thought I was requesting ( the PPTG minutes for 2013-14) in tranches as soon as it is available.

Many thanks

Yours sincerely,

J A Giggins

David Lowe, West Berkshire Council

Thank you for your e-mail.

I'm out of the office until Monday 11 July and will have no access to
e-mails before then.

If an urgent response is required, please re-send your e-mail to
[email address] or call 01635 519561 and your enquiry will be
redirected.

For UNISON matters please use the [email address] account or leave
a message on 01635 519168.

Thanks,

 

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

Gadawodd [Name Removed] (Ataliwyd y cyfrif) anodiad ()

Good heavens. ...What are they redacting - War & Peace?

The staffing problems of any local authority are not germane to the time element in a FOIA response.

There is nothing in the Act that lengthens the response of any Public Authority to 'if they are a bit busy ....it's when they can get round to doing it'.

I would be seriously worried about a planning team which is so incompetent that it could not easily lay their hands on the the Minutes ..in minutes.

Dear West Berkshire Council,

In David Lowe's absence please could you deal with the correspondence below and/or pass it to whoever is dealing with it in the Planning Department. I would be grateful if you could also take in to consideration and advise the Planning Department of the presumption in disclosure of favour inherent in the EIR's, the timescales for response and Regulation 19 of the EIR's which they may not be aware of.

There were a couple of mistakes in my reply to Mr Lowe ( in particular the revised timescale of 2023-2016 which of course should read 2013-2016) which I have corrected below:

Email to David Lowe 24th June 2016:

I must confess I am completely confused by your review, which seems to contain some 'humpy dumpty' logic!

I do understand that by referencing the ICO decision notice, I may have confused the timescale issue, but at the time of making the request I assumed that the minutes of the PPTG would have already been published as per the commitment to the ICO. If you recall I asked for the minutes and/or a link to where I could locate them on your website. I guess I assumed they would be up to date but did not give too much thought to the 'old' minutes.

You now appear to be saying that my request is 'manifestly unreasonable' because it would involve a disproportionate amount of officer time to locate, review & make redactions to the minutes and that I need to focus my request on specific policy/topic areas that may or may not have been discussed within a specific timeframe, and that any request so made may be treated as a new request.

I do appreciate the pressures faced by the Council, but without having an idea of how the minutes are filed ( are they not all stored electronically in one place?) or the amount of redactions (if any) supported by the EIRs, it is very difficult to see how your guidance on refining my request will make it less burdensome other than by limiting it to the years 2013-16. It would help enormously if you could give me an indication of whether my clarified request would still be considered 'manifestly unreasonable' or alternatively give me the time/cost estimate of supplying the minutes from 2013- 2014 ( which apparently fell within the limits), based on the reviews done so far..It would also obviously be of assistance , as requested previously, if you could release the information you thought I was requesting ( the PPTG minutes for 2013-14) in tranches as soon as it is available.

I would be grateful for a speedy response.

Yours faithfully,

J A Giggins

foi, West Berkshire Council

Dear Mrs Giggins,

 

Thank you for your email. The authority has suggested that the exception
at Reg 12(4)(b) would apply to a request for all minutes of the Planning
Policy Task Group, but has offered you the opportunity to clarify and
resubmit your request if you are interested in aspects of the work the
Task Group discusses. It is obviously impossible to decide whether an
exception would apply to a request until we see the request, so we cannot
answer your question ‘It would help enormously if you could give me an
indication of whether my clarified request would still be considered
'manifestly unreasonable'. A manifestly unreasonable request can however
be defined as one which either involves staff in an unreasonable volume of
work to provide the information, or one which can be seen as having little
purpose or public interest (in Foi this is defined as vexatious).

 

If your interest is purely in the minutes of the Planning Policy Task
Group which discuss the Housing Site Allocation, then these will be
published shortly, as you have been advised. Mr Lowe advised you that, in
addition to the Housing Site Allocation, the Group has also discussed
policy matters relating to minerals and waste, countryside policies, AONB
management, planning practice and legislation, S106 and CIL, and housing
standards. To give you some idea of the other subjects referred to in Mr
Lowe’s letter, you can look here:

 

Minerals and Waste Management -
[1]http://info.westberks.gov.uk/index.aspx?...
[2]http://info.westberks.gov.uk/CHttpHandle...

 

AONB & Countryside -
[3]http://info.westberks.gov.uk/index.aspx?...
 [4]http://info.westberks.gov.uk/index.aspx?...
[5]http://info.westberks.gov.uk/index.aspx?...

 

S106 and CIL - [6]http://info.westberks.gov.uk/index.aspx?...
[7]http://info.westberks.gov.uk/index.aspx?...

 

Planning practice and policy -
[8]http://info.westberks.gov.uk/index.aspx?...
 [9]http://info.westberks.gov.uk/index.aspx?...

 

Housing - [10]http://info.westberks.gov.uk/index.aspx?...
(this is the old Strategy)
[11]http://info.westberks.gov.uk/index.aspx?...
 [12]http://info.westberks.gov.uk/index.aspx?...

 

The Planning Policy Task Group does not discuss planning applications.

 

Minutes are held in both electronic and paper format.

 

Yours sincerely,

 

Suzi Kenchington 

Information Support Officer

Strategic Support,

West Berkshire Council, Council Offices, Market Street, Newbury, RG14 5LD

email:  [13][email address]

' 01635 519860 (external)      '  2860 (internal)      

P Do you really need to print this email?

 

dangos adrannau a ddyfynnir

Dear foi,

I revised my request to the periods 2013-2016 and asked for a time and cost estimate for locating, reviewing and redacting the minutes for that period.

Please could you supply the above, under your Regulation 9 responsibility to 'advise & assist'.

Many thanks

Yours sincerely,

J A Giggins

foi, West Berkshire Council

Dear Mrs Giggins,

This still comprises about 36 or more sets of minutes. Can you clarify the
information you are interested in, as collating and redacting this number
of minutes, if you are requesting all the content you may receive is
likely to be manifestly unreasonable. Please bear in mind that officers
redacting the minutes must check what information in respect of the
discussions is already in the public domain, and may need to discuss
redactions with the Members concerned. Perhaps if you could explain what
your interest is in the minutes, so we can establish what in particular
you want to see.

Yours sincerely

Susan Ellis
Information Management Officer
Strategic Support
Please note, I work part time and emails may not be answered until I am
back in the office

PPWest Berkshire Council, Council Offices, Market Street, Newbury RG14 5LD
Email:  [1][email address]
01635 519747 (external)         2747 (internal)       :   01635 519613

You should be aware that all emails received and sent by this Council are
subject to the Freedom of Information Act 2000 and therefore may be
disclosed to a third party.
Please consider the environment before printing this e-mail

dangos adrannau a ddyfynnir

Dear Ms Ellis,

I think that would be a very difficult position to support, bearing in mind that you/West Berkshire Council have already committed to the ICO provide the first 24 sets of minutes as part of the statutory process and haven't done so. Had you done so, I wouldn't have made the request.

Moreover I think it is more or less implicit in the previous assurance to the ICO that the remainder of the minutes up to the beginning of the Examination in public would also be published.

I have already provided Public Interest arguments in my internal review request as to why I believe the documents should be disclosed, preferably unredacted, and have also limited the scope of the request to a reasonable timescale. it is focussed in scope and I do not want to limit it further.

The full detail of my request can be found on WhatDoTheyKnow.com:

https://www.whatdotheyknow.com/request/m...

Yours sincerely,

J A Giggins

foi, West Berkshire Council

FoI/2016/620

Dear Mrs Giggins

Request for Planning Policy Task Group Minutes

Thank you for your email. You have requested copies of all Planning Policy
Task Group minutes from 2013 to 2016. This is a request under EIR and the
authority will respond within 40 working days (the timescale for a
response being extended under Reg 7 because of the volume of information
being requested).

Yours sincerely

Susan Ellis
Information Management Officer
Strategic Support
Please note, I work part time and emails may not be answered until I am
back in the office

PPWest Berkshire Council, Council Offices, Market Street, Newbury RG14 5LD
Email:  [1][email address]
01635 519747 (external)         2747 (internal)       :   01635 519613

You should be aware that all emails received and sent by this Council are
subject to the Freedom of Information Act 2000 and therefore may be
disclosed to a third party.
Please consider the environment before printing this e-mail

dangos adrannau a ddyfynnir

Dear Ms Ellis,

It is NOT a new request and there is little point in raising it as such since Ms Kenchington has already made a commitment on behalf of the Planning Service that the minutes will be published in early July, which I would interpret to mean next week.

If you read back through the request she even gave a link to where the documents would be published - a web page set up in 2015: I have copied in her response below, and hope that the Council will at least keep to part of the commitment made. Meanwhile I shall be referring the handling of this request to the Commissioner under Regulation 19.

FoI/2016/407

Dear Ms Giggins

Request for information: Minutes of Planning Policy Task Group

Although the Planning Inspector has chosen not to request the Planning
Policy Task Group minutes, the Planning Service is of the opinion that
they should be published to ensure transparency.

Officers in Planning Policy are currently in the process of redacting
these minutes and they will then be published on the Council’s website
here;

[1]http://info.westberks.gov.uk/index.aspx?...

The redacting is taking longer than originally expected however, we hope
that these minutes will be published by the beginning of July.

Please accept my apologies for the delay, which is due to an increasing
workload for officers in the Planning department.

If you are unhappy with the way your request has been handled, you may ask
for an internal review. You should contact David Lowe, Scrutiny &
Partnerships Manager, Strategic Support, Council Offices, Market Street,
Newbury RG14 5LD, email [2][email address] if you wish to
request a review. If you are not content with the outcome of the internal
review, you have the right to apply directly to the Information
Commissioner for a decision. The Information Commissioner can be contacted
at:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF

If you have any queries about this letter, please contact me.

Yours sincerely,

Suzi Kenchington

Information Support Officer

Strategic Support,

West Berkshire Council, Council Offices, Market Street, Newbury, RG14 5LD

email: [3][email address]

' 01635 519860 (external) ' 2860 (internal)

Yours sincerely,

J A Giggins

foi, West Berkshire Council

Dear Mrs Giggins,

Thank you for your email the content of which is noted. If you wish to
contact the Information Commissioner you will be able to address your
concerns to him at:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF
[1]www.ico.org.uk

Meanwhile we will continue to progress the request you have clarified as:

All Planning Policy Task Group Minutes 2013-2016.

Yours sincerely

Susan Ellis
Information Management Officer
Strategic Support
Please note, I work part time and emails may not be answered until I am
back in the office

PPWest Berkshire Council, Council Offices, Market Street, Newbury RG14 5LD
Email:  [2][email address]
01635 519747 (external)         2747 (internal)       :   01635 519613

You should be aware that all emails received and sent by this Council are
subject to the Freedom of Information Act 2000 and therefore may be
disclosed to a third party.
Please consider the environment before printing this e-mail

dangos adrannau a ddyfynnir

Dear Ms Ellis,

Re: https://www.whatdotheyknow.com/request/m...
Your ref: FoI/2016/407

We are now nearing the end of July, and despite earlier promises you still have not published any of the requested minutes, nor have you provided an explanation for the further delays. Could you please provide an update?

In addition, as it seems from your earlier email that you may be taking instruction from Senior Officers and/or Councillors I shall putin a further request for any correspondence/representations held by the Council regarding your response/publication of the minutes.

Yours sincerely,

J A Giggins

Gadawodd J A Giggins anodiad ()

foi, West Berkshire Council

1 Atodiad

FoI/2016/620

 

Dear Mrs Giggins

 

Request for Information: Planning Policy Task Group Minutes

 

Thank you for your email received 26^th July 2016.

 

Please find attached an email that was sent on 29^th June informing you
that we were extending the timescale for response to 40 working days under
Regulation 7 of the Environmental Information Regulations, due to the
volume of information being requested.

 

The revised due date for this request is 23^rd August.

 

Yours sincerely,

 

Suzi Kenchington 

Information Support Officer

Strategic Support,

West Berkshire Council, Council Offices, Market Street, Newbury, RG14 5LD

email:  [1][email address]

' 01635 519860 (external)      '  2860 (internal)      

P Do you really need to print this email?

 

 

dangos adrannau a ddyfynnir

Gadawodd J A Giggins anodiad ()

Request originally made on 24th April for minutes that the Council had previously made a commitment to publish as part of the West Berkshire Council Housing Site allocations DPD.

Unfortunately the Inspector has not specifically asked for these particular minutes to be published in the 'Examination library', although he has raised some queries regarding allocations which they might potentially clarify. However during the course of the examination he did ask the Council to publish the minutes of other meetings, particularly those of monthly meetings held with the other Berkshire Authorities where the SHMA and the revised OAN numbers were discussed and allocated between the Authorities.

foi, West Berkshire Council

FoI/2016/620

 

Dear Mrs Giggins

 

Request for Information: Planning Policy Task Group Minutes

 

The information to respond to your request has now been published on the
Council’s website. This can be found by either searching for the Freedom
of Information disclosure log or by using the following link to the page;

 

[1]http://info.westberks.gov.uk/index.aspx?...

 

If you are unhappy with the way your request has been handled, you may ask
for an internal review. You should contact David Lowe, Scrutiny &
Partnerships Manager, Strategic Support, Council Offices, Market Street,
Newbury RG14 5LD, email [2][email address]  if you wish to
request a review. If you are not content with the outcome of the internal
review, you have the right to apply directly to the Information
Commissioner for a decision. The Information Commissioner can be contacted
at:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF

 

If you have any queries about this letter, please contact me.

 

Yours sincerely,

 

Suzi Kenchington 

Information Support Officer

Strategic Support,

West Berkshire Council, Council Offices, Market Street, Newbury, RG14 5LD

email:  [3][email address]

' 01635 519860 (external)      '  2860 (internal)      

P Do you really need to print this email?

 

 

dangos adrannau a ddyfynnir

Dear West Berkshire Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of West Berkshire Council's handling of my FOI request 'Minutes of the Planning Policy Task Group', refined at the Council's request to:

All Planning Policy Task Group Minutes 2013-2016.

The latest response from Ms Kenchington provides a link to redacted minutes from 2013, 2014 and 3 sets of redacted minutes from 2015.

I would be grateful if you could confirm that there are no further minutes that fall within the scope of my request or supply the remainder of the minutes.
I would also appreciate a review of the redactions, the majority of which appear to be the names of District Councillors and senior officers, which can't be constituted as personal data. The Council has even redacted the name of a Government Minister who had issued a Ministerial Statement!

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/m...

Yours faithfully,

J A Giggins

David Lowe, West Berkshire Council

Dear Mrs Giggins,

 

Thank you for your e-mail.

 

I will review the handling of your request and provide a response within
40 working days (12 October).

 

Yours sincerely,

 

David Lowe
Scrutiny and Partnerships Manager
Strategic Support  West Berkshire Council  Market Street  Newbury 
Berkshire  RG14 5LD
01635 519817 | Ext 2817 | [1][email address]

[2]http://www.westberks.gov.uk/

 

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[email address]
2. http://www.westberks.gov.uk/

Gadawodd [Name Removed] (Ataliwyd y cyfrif) anodiad ()

Wouldn't it be easier to push a pea up Everest with your nose both hands tied behind your back?

This is just gaming and the council should be ashamed of itself giving such an extraordinary demonstration of how to avoid Section 16 .....and in public too.

Gadawodd Ian Hall anodiad ()

Pushing a pea up Everest with both hands tied behind your back and blindfolded in a snowstorm on the coldest day of the year.

If they have nothing to hide they have nothing to fear, more than that if they have nothing to hide, this is the time when they can explain more and get people "onside"

Gadawodd J A Giggins anodiad ()

11. Once the authority has received a request for internal review it will need to respond as soon as possible and no later than 40 working days after the date it receives the representations. We consider that in most cases it should be possible for the authority to respond within 20 working days.
12. It is good practice to send the requester an acknowledgement specifying the target date for a response. If the authority finds that it is unable to meet the target date because the issue is particularly complex or requires more lengthy consideration, then it should inform the requester of the reasons for the delay. However, it must always ensure that the internal review has been completed and the requester notified of the outcome within the 40 working day limit.

https://ico.org.uk/media/1613/internal_r...

David Lowe, West Berkshire Council

Dear Mrs Giggins,

 

Regrettably I will be unable to conclude my review before 12 October.
Please accept my apologies for this delay.

 

I do however hope to be able to provide a response by 19 October.

 

Yours sincerely,

 

David Lowe
Scrutiny and Partnerships Manager
Strategic Support  West Berkshire Council  Market Street  Newbury 
Berkshire  RG14 5LD
01635 519817 | Ext 2817 | [1][email address]

[2]http://www.westberks.gov.uk/

 

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[email address]
2. http://www.westberks.gov.uk/

Dear David Lowe,

Thank you for letting me know.

Would it be possible to advise me of the reasons for the delay, as recommended by the ICO guidance?

Many thanks.

Yours sincerely,

J A Giggins

David Lowe, West Berkshire Council

Dear Mrs Giggins,

The delay is due to a lack of capacity in my team and other matters taking
priority.

Yours sincerely,

David Lowe
Scrutiny and Partnerships Manager
Strategic Support  West Berkshire Council  Market Street  Newbury 
Berkshire  RG14 5LD
01635 519817 | Ext 2817 | [1][email address]

[2]http://www.westberks.gov.uk/

dangos adrannau a ddyfynnir

Gadawodd [Name Removed] (Ataliwyd y cyfrif) anodiad ()

Is that mental capacity, or fluid capacity?

Gadawodd Ian Hall anodiad ()

If it's fluid capacity, maybe they lack the bottle?

David Lowe, West Berkshire Council

1 Atodiad

Dear Mrs Giggins,

 

Please find attached my response to your review request.

 

Yours sincerely,

 

David Lowe
Scrutiny and Partnerships Manager
Strategic Support  West Berkshire Council  Market Street  Newbury 
Berkshire  RG14 5LD
01635 519817 | Ext 2817 | [1][email address]

[2]http://www.westberks.gov.uk/

 

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[email address]
2. http://www.westberks.gov.uk/

Dear David Lowe,

Thank you for your response and apologies made. Can I quickly ask what EIR exemption(s) you are relying on for point 1 of your response - the redaction of Councillor's names in the body of the text?

Many thanks.

Yours sincerely,

J A Giggins

David Lowe, West Berkshire Council

Dear Mrs Giggins,

Thank you for your e-mail.

I have engaged the exception at Regulation 13.

Yours sincerely,

David Lowe
Scrutiny and Partnerships Manager
Strategic Support  West Berkshire Council  Market Street  Newbury 
Berkshire  RG14 5LD
01635 519817 | Ext 2817 | [1][email address]
[2]http://www.westberks.gov.uk/

dangos adrannau a ddyfynnir

David Lowe, West Berkshire Council

2 Atodiad

Dear Mrs Giggins,

 

Please find attached my response to your information request review and a
document referred to within it.

 

Yours sincerely,

 

David Lowe
Scrutiny and Partnerships Manager
Strategic Support  West Berkshire Council  Market Street  Newbury 
Berkshire  RG14 5LD
01635 519817 | Ext 2817 | [1][email address]

[2]http://www.westberks.gov.uk/

 

This email and any attachments to it may be confidential and are intended
solely for the use of the individual to whom it is addressed. Any views or
opinions expressed may not necessarily represent those of West Berkshire
Council. If you are not the intended recipient of this email, you must
neither take any action based upon its contents, nor copy or show it to
anyone. Please contact the sender if you believe you have received this
e-mail in error. All communication sent to or from West Berkshire Council
may be subject to recording and or monitoring in accordance with UK
legislation, are subject to the requirements of the Freedom of Information
Act 2000 and may therefore be disclosed to a third party on request.

References

Visible links
1. mailto:[email address]
file:///tmp/blocked::mailto:[email address]
2. http://www.westberks.gov.uk/
file:///tmp/blocked::http:/www.westberks.gov.uk/