MFD's and Print Solutions

Chris Walker made this Rhyddid Gwybodaeth request to Stoke on Trent City Council

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Roedd y cais yn llwyddiannus.

Dear Stoke on Trent City Council,

Please provide information on the following;
Please note that there are 3 sections - Printers only, MFDs only and Software / Other Services
PRINTERS
1. What is the number of printers within your Organisation (devices without scanning capability)?
2. Who are the main printer supplier(s)?
3. Are the printers leased or purchased?
4. If leased, what is the annual lease charge?
5. If purchased, what did you spend on purchasing printers and consumables during the last financial year?
6. Do you have a support contract(s) for these printers?
7. What are the start and end dates for the printer support contract(s)?
8. What was the total spend on prints / copies and scans, via these printers, in the last financial year?
9. What is the name, title and email address of the person that is the recognised signatory for the contracts and / or for the purchasing of these printers?
MULTI-FUNCTIONAL DEVICES
1. How many MFD’s or Photocopiers does your Organisation have?
2. Who are the main MFD/Copier Suppliers(s)
3. What is the length of the MFD/copy contract(s)?
4. What is the end date of the MFD/copy contracts(s)?
5. Are the MFDs lease or purchased?
6. If leased, what is the annual lease/rent charge?
7. If purchased, what was the purchase price of these MFDs?
8. What is the total mono volume of prints / copies produced by these MFDs per annum?
9. What is the total colour volume of prints / copies produced by these MFDs per annum?
10. Who provides parts, labour and toner for these MFDs?
11. What are the start and end dates for this contract?
12. Which procurement route or framework was used to procure this service?
13. What is the name, title and email address of the person that is the recognised signatory for the contracts and / or for the purchasing of these MFDs?
SOFTWARE / OTHER SERVICES
1. Do you use a Print Management software and if so, which (Papercut, SafeQ)?
2. Do you have one or more onsite print rooms / repro rooms?
3. Who are the main MFD/Photocopier Suppliers(s) for the print room devices?
4. How many MFD/Photocopier devices are there in each printroom (please list make and model of each device)
5. What are the start and end dates on the MFD/Photocopier contracts(s) for the Print room?
6. If leased, what is the annual lease/rent charge?
7. If purchased, what was the purchase price of these devices?
8. What are the current cost per copy charges (mono and colour) for each of these devices?
9. What is the total mono MFD/copy volume per annum?
10. What is the total colour MFD/copy volume per annum?
11. What is the name, title and email address of the person that is responsible for the everyday running of the print room(s)?

Yours faithfully,

Chris Walker

Stoke on Trent City Council

1 Atodiad

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Dear Mr Walker

 

Your request for information ref: SOT-101397

 

Thank you for your request for information about printers, MFDs and
software used by the local authority.  Your request was received by the
Information Rights Team on 02 March 2021.  This is being dealt with under
the terms of the appropriate Information Rights legislation.

 

In some circumstances we may charge for information.  If there is a charge
we will let you know, as you will be required to pay this before we deal
with your request.

 

Some information does not have to be released under this legislation.  We
will check the information you have asked for and send you as much as
possible.  If another person or organisation is named in the information,
we may have to ask their opinion before we decide what we can give you.

 

You should expect to receive a response to your request on or before 30
March 2021 in line with the legislation's 20 working day statutory
deadline.

 

For your information we may publish the response to your request on our
City Council's website, which can be found at the following address:
[1]www.stoke.gov.uk.

 

If you have any queries about this email please do not hesitate to contact
us.

 

You can find details of how we handle your personal information by
visiting [2]www.stoke.gov.uk/dataprotection

 

Yours sincerely

 

Information Rights Team

 

Information Rights

Floor 2 Civic Centre Glebe Street

Stoke-on-Trent ST4 1HH

City of Stoke-on-Trent 

t 01782 232853, 01782 233020, 01782 233732, 01782 235965

e [3][Stoke on Trent City Council request email]

Winner – UK Housing Awards Council of the Year 2019

Stoke-on-Trent City Council is a Fostering Friendly employer. Being a
foster carer is truly life changing. If you have a spare room and spare
time, even as little as one weekend a month, you can make a real
difference to a child’s life. Fostering for Stoke-on-Trent City Council
offers a rewarding career with comprehensive training and guidance. Click
here for more information. For more information about becoming a Fostering
Friendly employer please click here.

link for the first Click here  -
[4]https://www.stoke.gov.uk/info/20044/fost...

link for the second click here -
[5]https://www.thefosteringnetwork.org.uk/g...

Manage your council tax online and sign up for paperless billing with our
new online account at [6]www.stoke.gov.uk/onlineaccount - and access it
using the MyStoke app, putting fly-tipping, and litter reporting in your
hands at the touch of a button. Available in the [7]App Store and on
[8]Google Play

dangos adrannau a ddyfynnir

 

References

Visible links
1. http://www.stoke.gov.uk/
2. http://www.stoke.gov.uk/dataprotection
3. mailto:[Stoke on Trent City Council request email]
4. https://www.stoke.gov.uk/info/20044/fost...
5. https://www.thefosteringnetwork.org.uk/g...
6. http://www.stoke.gov.uk/onlineaccount
7. https://itunes.apple.com/us/app/my-stoke...
8. https://play.google.com/store/apps/detai...

FOI, Stoke on Trent City Council

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Link: [1]File-List

Dear Mr Walker

 

Your request for information ref. SOT-101397 about printers, MFDs and
software used by the local authority

 

We have now considered your request and a copy of the information is
attached below.  Please accept our apologies for the delay in sending this
to you.

 

Please note that some of the information is exempt under Section 40 of the
Act and cannot be provided.

 

Section 40(2) (personal information) allows a public authority to withhold
information if its release would contravene the principles of the Data
Protection Act.  This exemption has been applied to an individual
officer's name because they are not a senior manager and would not expect
their name to be released into the public domain.

 

The information supplied may be used for domestic or journalistic
purposes.  Its use for commercial gain including issuing to the public,
social media or computer blogs may be subject to the issue of a licence
under the Reuse of Public Sector Information Regulations 2015.

 

PRINTERS

 

1. What is the number of printers within your Organisation (devices
without scanning capability)?

 

Response: Less than 50.

 

2. Who are the main printer supplier(s)?

 

Response: SCC

 

3. Are the printers leased or purchased?

 

Response: Purchased.

 

4. If leased, what is the annual lease charge?

 

Response: Not applicable.

 

5. If purchased, what did you spend on purchasing printers and consumables
during the last financial year?

 

Response: £2,522.94 on printers.

 

£'000

Corporate multi-functional devices (photocopier rental and maintenance)
186 

Printing, Stationary and general office* 

Council 290 

Schools 194 

TOTAL 484

 

6. Do you have a support contract(s) for these printers?

 

Response: No.

 

7. What are the start and end dates for the printer support contract(s)?

 

Response: Not applicable.

 

8. What was the total spend on prints / copies and scans, via these
printers, in the last financial year?

 

Response: We do not capture costs at the level of detail relating to
printing on these devices.

 

9. What is the name, title and email address of the person that is the
recognised signatory for the contracts and / or for the purchasing of
these printers?

 

Response: John Bowler, Strategic Manager - ICT and Digital,
[email address]

 

 

MULTI-FUNCTIONAL DEVICES

 

1. How many MFD’s or Photocopiers does your Organisation have?

 

Response: 105 devices

 

2. Who are the main MFD/Copier Suppliers(s)

 

Response: Xerox

 

3. What is the length of the MFD/copy contract(s)?

 

Response: 4 years contract

 

4. What is the end date of the MFD/copy contracts(s)?

 

Response: July 2021

 

5. Are the MFDs lease or purchased?

 

Response: Leased.

 

6. If leased, what is the annual lease/rent charge?

 

Response: Cost built in to overall contract.  Annual spend/contract
£217,759.48

 

7. If purchased, what was the purchase price of these MFDs?

 

Response: Not applicable.

 

8. What is the total mono volume of prints / copies produced by these MFDs
per annum?

 

Response: 4,472,113

 

9. What is the total colour volume of prints / copies produced by these
MFDs per annum?

 

Response: 2,932,835

 

10. Who provides parts, labour and toner for these MFDs?

 

Response: Xerox

 

11. What are the start and end dates for this contract?

 

Response: July 2017 - July 2021

 

12. Which procurement route or framework was used to procure this service?

 

Response: Regarding MFDs, this was not done via a framework, it was
procured via an open tender.  Printers are done by Print Services
Framework.

 

13. What is the name, title and email address of the person that is the
recognised signatory for the contracts and / or for the purchasing of
these MFDs?

 

Response: Emily Bagnall, Strategic Manager - Customer Services and
Communities, [email address]

 

SOFTWARE / OTHER SERVICES

 

1. Do you use a Print Management software and if so, which (Papercut,
SafeQ)?

 

Response: Xerox - Equitrac.  Print - Gandlake LaserServe.

 

2. Do you have one or more onsite print rooms / repro rooms?

 

Response: One production print room.

 

3. Who are the main MFD/Photocopier Suppliers(s) for the print room
devices?

 

Response: Production print room machines are supplied y Xerox tied in with
MFD contract.

 

4. How many MFD/Photocopier devices are there in each printroom (please
list make and model of each device).

 

Response: Post room - one MFD model AltaLink C8055 / Print room - one D136
copier/printer and one Versant 3100 Press with Fiery EX and one Color J75
Press.

 

5. What are the start and end dates on the MFD/Photocopier contracts(s)
for the Print room?

 

Response: MFD as above.

 

6. If leased, what is the annual lease/rent charge?

 

Response: MFD as above.

 

7. If purchased, what was the purchase price of these devices?

 

Response: MFD as above.

8. What are the current cost per copy charges (mono and colour) for each
of these devices?

Response: MFD B/W - £0.00185, Colour - £0.0175

9. What is the total mono MFD/copy volume per annum?

 

Response: MFD as above.

 

10. What is the total colour MFD/copy volume per annum?

 

Response: MFD as above.

 

11. What is the name, title and email address of the person that is
responsible for the everyday running of the print room(s)?

 

Response: Section 40 (personal information).

 

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to: The Information Rights Manager, Information Rights
Team, Stoke-on-Trent City Council, Floor 2, Civic Centre, Glebe Street,
ST4 1HH, or email [2][Stoke on Trent City Council request email].

 

If, after contacting us, you are not content with the outcome, you may ask
the Information Commissioner for a decision.  Before doing this, please
see the following link for guidance from the Information Commissioner
relating to how to use your information rights responsibly and
effectively, to enable you to gain the best outcome from the process
- [3]http://ico.org.uk/for_the_public.

 

Generally, the Information Commissioner cannot make a decision unless you
have already used our internal review procedure. The Information
Commissioner can be contacted at: The Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, tel: 0303 123
1113 or you can visit their website
at [4]https://ico.org.uk/make-a-complaint/

 

You can find details of how we handle your personal information by
visiting [5]www.stoke.gov.uk/dataprotection

Yours sincerely

 

Information Rights Team

 

Information Rights

City of Stoke-on-Trent

Floor 2  Civic Centre  Glebe Street  Stoke-on-Trent  ST4 1HH

T: 01782 232853, 01782 233020, 01782 233732, 01782 235965

E: [6][Stoke on Trent City Council request email]

 

 

Request

 

Dear Stoke on Trent City Council,Please provide information on the
following; Please note that there are 3 sections - Printers only, MFDs
only and Software / Other ServicesPRINTERS 1. What is the number of
printers within your Organisation (devices without scanning capability)?2.
Who are the main printer supplier(s)? 3. Are the printers leased or
purchased? 4. If leased, what is the annual lease charge? 5. If purchased,
what did you spend on purchasing printers and consumables during the last
financial year? 6. Do you have a support contract(s) for these printers?
7. What are the start and end dates for the printer support contract(s)?
8. What was the total spend on prints / copies and scans, via these
printers, in the last financial year? 9. What is the name, title and email
address of the person that is the recognised signatory for the contracts
and / or for the purchasing of these printers?MULTI-FUNCTIONAL DEVICES 1.
How many MFD’s or Photocopiers does your Organisation have? 2. Who are the
main MFD/Copier Suppliers(s) 3. What is the length of the MFD/copy
contract(s)? 4. What is the end date of the MFD/copy contracts(s)? 5. Are
the MFDs lease or purchased? 6. If leased, what is the annual lease/rent
charge? 7. If purchased, what was the purchase price of these MFDs? 8.
What is the total mono volume of prints / copies produced by these MFDs
per annum? 9. What is the total colour volume of prints / copies produced
by these MFDs per annum? 10. Who provides parts, labour and toner for
these MFDs? 11. What are the start and end dates for this contract? 12.
Which procurement route or framework was used to procure this service? 13.
What is the name, title and email address of the person that is the
recognised signatory for the contracts and / or for the purchasing of
these MFDs?SOFTWARE / OTHER SERVICES 1. Do you use a Print Management
software and if so, which (Papercut, SafeQ)? 2. Do you have one or more
onsite print rooms / repro rooms? 3. Who are the main MFD/Photocopier
Suppliers(s) for the print room devices? 4. How many MFD/Photocopier
devices are there in each printroom (please list make and model of each
device) 5. What are the start and end dates on the MFD/Photocopier
contracts(s) for the Print room? 6. If leased, what is the annual
lease/rent charge? 7. If purchased, what was the purchase price of these
devices? 8. What are the current cost per copy charges (mono and colour)
for each of these devices? 9. What is the total mono MFD/copy volume per
annum? 10. What is the total colour MFD/copy volume per annum? 11. What is
the name, title and email address of the person that is responsible for
the everyday running of the print room(s)?Yours faithfully,Chris Walker

 

Winner – UK Housing Awards Council of the Year 2019

Stoke-on-Trent City Council is a Fostering Friendly employer. Being a
foster carer is truly life changing. If you have a spare room and spare
time, even as little as one weekend a month, you can make a real
difference to a child’s life. Fostering for Stoke-on-Trent City Council
offers a rewarding career with comprehensive training and guidance. Click
here for more information. For more information about becoming a Fostering
Friendly employer please click here.

link for the first Click here  -
[7]https://www.stoke.gov.uk/info/20044/fost...

link for the second click here -
[8]https://www.thefosteringnetwork.org.uk/g...

Manage your council tax online and sign up for paperless billing with our
new online account at [9]www.stoke.gov.uk/onlineaccount - and access it
using the MyStoke app, putting fly-tipping, and litter reporting in your
hands at the touch of a button. Available in the [10]App Store and on
[11]Google Play

dangos adrannau a ddyfynnir

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D72FC0.788AD630
2. mailto:[Stoke on Trent City Council request email]
3. https://ico.org.uk/for_the_public
4. https://ico.org.uk/make-a-complaint/
5. http://www.stoke.gov.uk/dataprotection
6. mailto:[Stoke on Trent City Council request email]
7. https://www.stoke.gov.uk/info/20044/fost...
8. https://www.thefosteringnetwork.org.uk/g...
9. http://www.stoke.gov.uk/onlineaccount
10. https://itunes.apple.com/us/app/my-stoke...
11. https://play.google.com/store/apps/detai...