Medical Records - when to destroy and when to preserve them

EM Agnew made this Rhyddid Gwybodaeth request to Harrogate and District NHS Foundation Trust

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

Roedd y cais yn rhannol lwyddiannus.

Dear Chief Executive,

Please provide the following information:-
(1) the period of time after which medical records are routinely destroyed;
(2) details of any exceptions to that general procedure.

The reason for this request, is that I have been unable to trace the benchmark assessments, of someone who has an acquired brain injury, which was sustained more than 30 years ago.

In order to understand their present needs and how to meet those, it is vitally important to know what forms of help have succeeded and failed in the past.

Without that evidence, lessons cannot be learnt and progress cannot be made, if what has failed in the past, keeps being repeated without necessary refinements.

Yours sincerely,

John Bradfield.

FREEDOMOFENQUIRIES (HARROGATE AND DISTRICT NHS FOUNDATION TRUST),

Freedom of Information requests during the current Coronavirus (COVID-19)
pandemic

Harrogate and District NHS Foundation Trust are committed to complying
with the Freedom of Information Act (FOI) 2000.  During this extraordinary
period we would like to ask you for your patience and understanding when
submitting a FOI request.  At the current time, we are having to
prioritise other areas and adapt our usual approach to these requests.  We
will continue to process these within the 20 working day timescale given
under the FOIA whenever we can, but this will be dependent on the
availability of staff, which could impact on timely delivery of FOI
responses during this challenging period. 

 

We would like to apologise for any inconvenience that this may cause, and
assure you that we will get the requested information to you as soon as
possible. Can we please ask that you consider if your request is still
required or can be delayed until after this pandemic is over.

dangos adrannau a ddyfynnir

FREEDOMOFENQUIRIES (HARROGATE AND DISTRICT NHS FOUNDATION TRUST),

1 Atodiad

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This is an exact duplicate of your request already received.

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FREEDOMOFENQUIRIES (HARROGATE AND DISTRICT NHS FOUNDATION TRUST),

2 Atodiad

[1]hdft-logo-trimmed-white

 

  Freedom of
Information Officer
Response sent by email to:
[2][FOI #724997 email] Strayside Wing

Harrogate District
Hospital

Lancaster Park Road

Harrogate HG2 7SX

 

Direct Dial:
(01423) 554423

Email: 
[3][email address]

Freedom of Information Request – FOI1190

9 March 2021

Dear Sir

 

Thank you for your request received under the Freedom of Information Act
to which I can provide the following response on behalf of Harrogate and
District NHS Foundation Trust.

 

(1) the period of time after which medical records are routinely
destroyed; - The Trust destroys records in line with the attached National
Document

(2) details of any exceptions to that general procedure N/A

 

The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988. You are free to use it for your
own purposes, including any non‐commercial research you are doing and for
the purposes of news reporting. Any other re-use, for example commercial
publication, would require the permission of the copyright holder. Most
documents supplied by HDFT will have been produced by government
officials and will be Crown Copyright. You can find details on the
arrangements for re‐using Crown Copyright on HMS Online at:
[4]http://www.hmso.gov.uk/copyright/licence...

 

Information you receive which is not subject to Crown Copyright continues
to be protected by the copyright of the person, or organisation, from
which the information originated. You must ensure that you gain their
permission before reproducing any third party (non Crown Copyright)
information.

 

Should you be dissatisfied with this response you are welcome to contact
me again for further information. In addition, under the terms of the
Freedom of Information Act 2000 you are also able to make a formal
complaint regarding the handling of this information request. Your
complaint will be handled in accordance with the Foundation Trust’s policy
on handling complaints. Your complaint should be put in writing and
addressed to the Chief Executive of Harrogate and District NHS Foundation
Trust at Harrogate District Hospital, Lancaster Park Road, Harrogate, HG2
7SX.

 

In addition, if you do not believe Harrogate and District NHS Foundation
Trust has dealt with your complaint properly, you may contact the
Information Commissioner. You should do this as soon as possible or in any
case within two months following the final response of the Foundation
Trust. This can be done online at [5]www.ico.gov.uk or in writing to
FOI/EIR Complaints Resolution, Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

Yours faithfully

 

Freedom of Information Officer

Trust Headquarters | 3^rd Floor Strayside Wing | Harrogate and District
NHS Foundation Trust | Lancaster Park Road |Harrogate HG2 7SX

 

dangos adrannau a ddyfynnir

Dear Chief Executive and FoI officer,

Thank you for your response to my request.

I would be grateful for clarification regarding point (2) which states:-
"(2) details of any exceptions to that general procedure N/A"

Do Harrogate Hospital managers regard as 'not applicable',
the reasons which I have outlined for retaining records and if so,
where can I find evidence of the decisions which they have taken?

Yours faithfully,

John Bradfield.

Dear Chief Executive and FoI officer,

I would welcome the details
requested on the 17th March 2021.

Yours faithfully,

John Bradfield.

FREEDOMOFENQUIRIES (HARROGATE AND DISTRICT NHS FOUNDATION TRUST),

Good afternoon Mr Bradfield,

Thank you for your email regarding clarification of the response sent to you on 9th March. A further response is being drafted and this will then be approved by the responsible officer prior to sending back to you.

I would anticipate this in the next few days.

Kind regards
Elaine

Trust HQ, Harrogate District Hospital, Lancaster Park Road, Harrogate, North Yorkshire, HG2 7SX

dangos adrannau a ddyfynnir

FREEDOMOFENQUIRIES (HARROGATE AND DISTRICT NHS FOUNDATION TRUST),

1 Atodiad

[1]hdft-logo-trimmed-white

Response sent by email to: Freedom of
Information Officer
 EM Agnew
<[FOI #724997 email]> Strayside Wing

Harrogate District
Hospital

Lancaster Park Road

Harrogate HG2 7SX

 

Direct Dial:
(01423) 554423

Email: 
[2][email address]

Freedom of Information Request – FOI1190

19 April 2021

Dear Sir

 

Thank you for your request for clarification of our response to your FOI
request, dated 9 March 2021.

 

I would be grateful for clarification regarding point (2) which states:-

 

(2) details of any exceptions to that general procedure N/A"

Do Harrogate Hospital managers regard as 'not applicable', the reasons
which I have outlined for retaining records and if so, where can I find
evidence of the decisions which they have taken?

 

Please accept our apologies for any confusion, the Trust can confirm that
there were no exceptions to the general procedures outlined in the
national document, which is why our answer stated N/A – not applicable.

 

The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988. You are free to use it for your
own purposes, including any non‐commercial research you are doing and for
the purposes of news reporting. Any other re-use, for example commercial
publication, would require the permission of the copyright holder. Most
documents supplied by HDFT will have been produced by government
officials and will be Crown Copyright. You can find details on the
arrangements for re‐using Crown Copyright on HMS Online at:
[3]http://www.hmso.gov.uk/copyright/licence...

 

Information you receive which is not subject to Crown Copyright continues
to be protected by the copyright of the person, or organisation, from
which the information originated. You must ensure that you gain their
permission before reproducing any third party (non Crown Copyright)
information.

 

Should you be dissatisfied with this response you are welcome to contact
me again for further information. In addition, under the terms of the
Freedom of Information Act 2000 you are also able to make a formal
complaint regarding the handling of this information request. Your
complaint will be handled in accordance with the Foundation Trust’s policy
on handling complaints. Your complaint should be put in writing and
addressed to the Chief Executive of Harrogate and District NHS Foundation
Trust at Harrogate District Hospital, Lancaster Park Road, Harrogate, HG2
7SX.

 

In addition, if you do not believe Harrogate and District NHS Foundation
Trust has dealt with your complaint properly, you may contact the
Information Commissioner. You should do this as soon as possible or in any
case within two months following the final response of the Foundation
Trust. This can be done online at [4]www.ico.gov.uk or in writing to
FOI/EIR Complaints Resolution, Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

 

Yours faithfully

 

Freedom of Information Officer

Trust Headquarters | 3^rd Floor Strayside Wing | Harrogate and District
NHS Foundation Trust | Lancaster Park Road |Harrogate HG2 7SX

 

 

dangos adrannau a ddyfynnir