March 2013 Force Executive Board

Richard Taylor made this Rhyddid Gwybodaeth request to Cambridgeshire Constabulary

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Gwrthodwyd y cais gan Cambridgeshire Constabulary.

Dear Cambridgeshire Constabulary,

Could you please release the agenda, reports, presentations made, and attendance list, relating to the 5th March 2013 Force Executive Board meeting.

If no such meeting took place could you please advise me when the date of the next scheduled meeting is.

I stress that I am seeking all papers, not just the agenda and minutes.

If elements of this request are rejected on the grounds there is a plan for proactive publication of some of the material requested could you please send me details of that proactive publication policy.

Regards,

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Cambridgeshire Constabulary

Dear Richard

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 0159/2013
We acknowledge receipt of your Freedom of Information (FOI) request which
was received by Cambridgeshire Constabulary on 08/03/2013

Your request will now be considered in accordance with the Freedom of
Information Act 2000.  You will receive a response within the statutory
timescale of twenty working days as defined by the Act. In some
circumstances, we may be unable to achieve this deadline. If this is the
case, you will be informed and given a revised time-scale at the earliest
opportunity.

If we require any further clarification regarding this request, you will
be notified.

We would advise you that the nature of certain requests may involve
payment of a fee.  If this is the case, you will be notified.

Should you have any further enquiries concerning this matter, please
telephone on 01480 456 111 asking for the Information Access Office or
email [Cambridgeshire Constabulary request email]

Regards

Julie Purse
Information Access Office
Cambridgeshire Constabulary

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Cambridgeshire Constabulary

1 Atodiad

Dear Richard

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 0159/2013

In reply to your request for information under the Freedom of Information
Act 2000, dated 8th March 2013

Could you please release the agenda, reports, presentations made, and
attendance list, relating to the 5th March 2013 Force Executive Board
meeting.

If no such meeting took place could you please advise me when the date of
the next scheduled meeting is.

I stress that I am seeking all papers, not just the agenda and minutes.

If elements of this request are rejected on the grounds there is a plan
for proactive publication of some of the material requested could you
please send me details of that proactive publication
policy.

The Freedom of Information Act 2000 (The Act) requires us to handle all
requests in a manner that is blind to the identity of the requestor. Any
information released in response to a request is regarded as being
published, and therefore in the public domain without caveat.

In respect of Section 1(1)(a) of the FOI Act I can confirm that
Cambridgeshire Constabulary do hold information about the minutes, agendas
and papers in respect of the March 2013 FEB meeting.

Section 17 of the Freedom of Information Act 2000 requires Cambridgeshire
Constabulary, when refusing to provide such information (because the
information is exempt) to provide you the applicant with a notice which:
(a) states that fact, (b) specifies the exemption in question and (c)
states (if that would not otherwise be apparent) why the exemption
applies.

The exemptions applicable to the information are:

s22(1)(a) Information Intended for Future Publication

This is a qualified, class-based exemption for which a public interest
test is required and this is set out below.

In considering s22 it is timely to advise what the publication schedule
for these documents is intended to be. The following is a record of a
decision made by the relevant Business Manager on 27th Februay 2013:

"There is a change to our Publication Scheme in relation to
minutes/Agendas and papers with immediate effect.
The changes are:

1. ALL minutes and agendas will be published within 30 days of being
ratified by the next relevant meeting. In the case of FEB, for
example, this will be within one month of the meeting.
2. ALL Part 1 (Open) papers will be available on request.
3. Part 2 (Closed) papers will be available only on a 'by paper'
basis via an Freedom of Information request once ratified.
4. Papers which are subject to the OPCC's own publication scheme,
such as finance papers, will not be published by the constabulary.

A new Publication Scheme will come into effect by not later than April
2015; it will be standalone, it will follow the Transparancy Agenda
document outlined by the OPCC."

The purpose of the Public Interest Test in respect of s22 is to establish
whether the publication date may be brought forward, not whether the
information will be made available.

Arguments which favour bringing the date forward:

There are no arguments to favour early disclosure.

Arguments which favour retaining the current schedule for publication:

The publication date is imminent.

Additional, unnecessary expense would be incurred.

Balancing the arguments.

There being no arguments to the favour of bringing the publication date
forward, my decision is to maintain the exemption at this time.

The requestor is reminded that the constabulary is awaiting a response to
their earlier requests for confirmation as to which papers he requires in
relation to the FEB meetings from December 2012 onwards and an appropriate
address for correspondence. If the requestor does not wish their personal
details to appear on the whatdotheyknow.com website then a personal email
or telephone call would suffice.

Once received, appropriate disbursement fees will be calculated for the
papers required and invoiced accordingly.

In accordance with the Act, this letter represents a Refusal Notice for
this particular request.

If you are unhappy with this response, please see the attachment below,
which sets out your rights to appeal.

(See attached file: Complaint Rights May-11.pdf)

Should you have any further enquiries concerning this matter, please
contact the Information Access Office via email, or on telephone number
01480 456 111 extension 2036.

Regards

David

David Price
Information Access Office
Cambridgeshire Constabulary

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Gadawodd Richard Taylor anodiad ()

In January 2013 I was told "open" papers would be proactively published online;

https://www.whatdotheyknow.com/request/f...

this latest response says they will only be made available on request.

My view is these agendas and papers ought be published as soon as they are available; ideally a week or so in advance of the meetings so that people wishing to comment can do so, for example via the Police and Crime Commissioner.

Dear Cambridgeshire Constabulary,

I am writing to request an internal review of the handling of my
Freedom of Information request relating to the March 2013 Force
Executive Board meeting, your reference 0159/2013.

The particular aspects of the response I would like reviewed are:

1. The use of s22(1)(a) Information Intended for Future Publication
to permit the withholding of the meeting papers, reports
presentations etc, even though no future plans for proactive
publication of this material have been described. The future
publication plans referred to only relate to agendas and minutes.

2. I have never come across a situation where a board meeting's
agenda is "ratified" at a subsequent meeting. I would like the
review to consider if this bizarre practice is actually now force
policy as described.

A full history of my FOI request and all correspondence is
available on the Internet at this address:
http://www.whatdotheyknow.com/request/fo...

Regards,

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Cambridgeshire Constabulary

Dear Richard

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 0159/13

We acknowledge receipt of your request for an Internal Review of our
response to you dated 02/04/13.

Your request asked for information about March 2013 Force Executive Board
Meeting.

Your appeal will now be considered when the Appeal Panel convenes on
Wednesday 24th April 2013. You will be notified of the outcome of this
appeal in writing.

Should you have any further enquiries concerning this matter, please
telephone on 01480 456111 asking for the Information Access Office or
email [Cambridgeshire Constabulary request email]

Regards

Donna Milton
Information Access Office
Cambridgeshire Constabulary

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To visit Cambridgeshire Constabulary's website please follow this link:

http://www.cambs-police.co.uk/index.asp

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Niki Howard,

1 Atodiad

Please find attached a letter setting out the decision of the FOI appeals

 

Kind regards

 

Niki Howard

Assistant Chief Officer

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To visit Cambridgeshire Constabulary's website please follow this link:

http://www.cambs-police.co.uk/index.asp

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