Management of Corporate Property and Asset Information

Nicola Pomroy made this Freedom of Information request to Stockton on Tees Council as part of a batch sent to 99 authorities Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Dear Stockton on Tees Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:

• If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?
• What is the start date and duration of the contract(s)?
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) will be extended or renewed?
• What is the annual value of the contract(s)?
• What is the total contract value of each contract?
• How was the contract(s) procured, e.g., framework/tender?
• Who is the senior officer responsible for these systems?

Thank you for your help.

Yours faithfully,

Nicola Pomroy

Dear Stockton on Tees Council,

I'm chasing a response to my request as this is now long overdue.

Thank you.

Yours faithfully,

Nicola Pomroy

FOI and Complaints, Stockton on Tees Council

This document was classified as: OFFICIAL

Dear Nicola Pomroy

We cannot find a record of the request you have referred to. All requests are acknowledged - can you please forward the acknowledgement to us so we can search by the reference number you will have been allocated.

Kind regards
Stockton Borough Council

Municipal Buildings, Church Road, Stockton-on-Tees, TS18 1LD
(01642) 527521
[Stockton on Tees Council request email]
www.stockton.gov.uk

show quoted sections

Dear FOI and Complaints,

I never received an acknowledgment from my request - below is the request I sent on 19.01.23

Dear Stockton on Tees Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:

• If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?
• What is the start date and duration of the contract(s)?
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) will be extended or renewed?
• What is the annual value of the contract(s)?
• What is the total contract value of each contract?
• How was the contract(s) procured, e.g., framework/tender?
• Who is the senior officer responsible for these systems?

Yours sincerely,

Nicola Pomroy

Stockton on Tees Council

2 Attachments

[1]{"HashCode":1844345984,"Height":841.0,"Width":595.0,"Placement":"Header","Index":"Primary","Section":1,"Top":0.0,"Left":0.0}

 

Dear Nicola Pomroy

 

Freedom of Information Act 2000 / Environmental Information Regulations
2004 – Ref: 2329/2223

 

Thank you for your correspondence received on 28 March 2023.

 

Your requested information is being considered.  You will receive the
information within the statutory timescale of 20 working days.

 

However, please note there are a number of reasons why we may not be able
to release your requested information.  If the information cannot be
released, or only released in part you will be informed of the reasons
why, together with any rights of appeal.

 

Yours sincerely,

 

Information Governance Team

Stockton-on-Tees Borough Council

Telephone: 01642 527521 I Email: [2][email address] I
Web: [3]www.stockton.gov.uk

 

 

 

show quoted sections

References

Visible links
2. mailto:[email address]
3. http://www.stockton.gov.uk/

FOI and Complaints, Stockton on Tees Council

2 Attachments

This document was classified as: OFFICIAL

Dear Nicola Pomroy

 

Freedom of Information Act 2000 – Ref: 2329/2223

Thank you for your correspondence received on 28 March 2023. In response
to your request, I can now provide the following information. 

If any, which software solution(s) are used to manage your corporate
property/assets, ownerships and occupations, lease agreements and
facilities management (CAFM), and who are your current provider(s)?

IDOX Software Ltd (for corporate property/assets, ownerships and
occupations, lease agreements). No system for facilities mgt.

 

•What is the start date and duration of the contract(s)?

1.4.23 for 3 years

 

•Is there an extension clause in the contract(s) and, if so, the duration
of the extension?

Yes optional 2 x 12 months

 

•Has a decision been made yet on whether the contract(s) will be extended
or renewed?

No

 

•What is the annual value of the contract(s)?

£53,841 year 1 charge not inc. one off charges? Note this contract covers
additional areas not covered under your request – the price is not broken
down across the different areas.

 

•What is the total contract value of each contract?

Inc. in above figure. Estimate of £326,555 over maximum contract period
including extensions.

 

•How was the contract(s) procured, e.g., framework/tender?

Call off from framework

 

•Who is the senior officer responsible for these systems?

Valuation & Property Manager

 

If you have any queries or concerns, please contact me in the first
instance.

 

However, if you are unhappy with the way your request for information has
been handled, you can submit a complaint to
[1][email address

 

If, after your complaint has been determined, you remain dissatisfied with
the handling of your request or complaint, you have a right to appeal to
the Information Commissioner at:

 

The Information Commissioner's Office (ICO), Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.  Telephone: 0303 123 1113  Website:
[2]www.ico.org.uk

 

The ICO does not make a charge for an appeal.

 

Yours sincerely,

 

Sarah McLaren

Information Governance Team

Stockton-on-Tees Borough Council

Telephone: 01642 527521 I Email: [3][email address] I
Web: [4]www.stockton.gov.uk

 

 

 

[5]Image removed by sender.

show quoted sections

.

References

Visible links
1. mailto:[email address]
2. https://eur03.safelinks.protection.outlo...
3. mailto:[email address]
4. https://eur03.safelinks.protection.outlo...