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Management of Corporate Property and Asset Information

Brandon Bamforth made this Freedom of Information request to Cambridge City Council This request has been closed to new correspondence. Contact us if you think it should be reopened.

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Dear Cambridge City Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:

• If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?
• What is the start date and duration of the contract(s)?
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) will be extended or renewed?
• What is the annual value of the contract(s)?
• What is the total contract value of each contract?
• How was the contract(s) procured, e.g., framework/tender?
• Who is the senior officer responsible for these systems?

Thank you for your help.

Yours faithfully,

Brandon Bamforth

Cambridge City Council

1 Attachment

Dear Brandon Bamforth,

RFI: 11678   (CCC) Management of Corporate Property and Asset I...

Thank you for your request for information. Your request below will be
forwarded to the appropriate department to answer.

I would be most grateful if you would provide me, under the Freedom of
Information Act, the following information regarding your facilities
management approach:

• If any, which software solution(s) are used to manage your corporate
property/assets, ownerships and occupations, lease agreements and
facilities management (CAFM), and who are your current provider(s)?

• What is the start date and duration of the contract(s)?

• Is there an extension clause in the contract(s) and, if so, the duration
of the extension?

• Has a decision been made yet on whether the contract(s) will be extended
or renewed?

• What is the annual value of the contract(s)?

• What is the total contract value of each contract?

• How was the contract(s) procured, e.g., framework/tender?

• Who is the senior officer responsible for these systems?

We aim to respond to your request as soon as possible and within 20
working days. In the meantime if you have any questions please contact us.

Yours sincerely

Information Management Team

3C Shared Services

Email:
For South Cambridgeshire DC - [email address]
For Cambridge City Council -[Cambridge City Council request email]
For Huntingdonshire DC - [email address]

3C Shared Services is a strategic partnership between Cambridge City
Council, Huntingdonshire District Council and South Cambridgeshire
District Council

Appeals Process

The Council is committed to transparency and openness, and it is our
intention to comply fully with the laws that govern access to information.
If you have any cause to believe that the terms of the Freedom of
Information Act 2000 are not being met by us, please let us know in the
first instance. If you are still dissatisfied you can address your
complaint to the Information Governance Manager, who will undertake an
Internal Review of your case. Further to this you have the subsequent
option to contact the Information Commissioner’s Office.

Copyright

Provision of this information does not automatically infer the right to
copy publish or alter the information. In most cases the Council will own
the copyright of the information provided here, or the information will be
provided under the Open Government Licence (OGL), but the rights to some
information may belong to a third party and if so a re- use licence may be
required. Please contact us for advice.

Cambridge City Council

1 Attachment

Dear Brandon Bamforth,

Re: Request for Information (RFI: 11678)  (CCC) Management of Corporate
Property and Asset I...

(CCC) Management of Corporate Property and Asset Information

I would be most grateful if you would provide me, under the Freedom of
Information Act, the following information regarding your facilities
management approach:

• If any, which software solution(s) are used to manage your corporate
property/assets, ownerships and occupations, lease agreements and
facilities management (CAFM), and who are your current provider(s)?

Thank you for your request for information above, which we have dealt with
under the terms of the Freedom of Information Act 2000.

I hope the following will answer your query:

(CCC) Management of Corporate Property and Asset Information

I would be most grateful if you would provide me, under the Freedom of
Information Act, the following information regarding your facilities
management approach:

• If any, which software solution(s) are used to manage your corporate
property/assets, ownerships and occupations, lease agreements and
facilities management (CAFM), and who are your current provider(s)?

 Orchard – now known as MRI

Tf cloud (Technology Forge)

• What is the start date and duration of the contract(s)?
MRI - 01/10/2018 Initial term of 5 years.

Tf Cloud - 25 March 2021 - Initial 5-year contract with extensions (see
below)

• Is there an extension clause in the contract(s) and, if so, the duration
of the extension?

MRI - The contract will be for a period of 5 years; thereafter The
Councils may, in agreement with the Service Provider, extend the contract
for a period for each and every 2 years up to a maximum duration of 21
years. 

 Tf Cloud - Yes, 2-year extensions up to a maximum of 16 years

• Has a decision been made yet on whether the contract(s) will be extended
or renewed?
MRI – Yes, the contract will be extended.

Tf Cloud - N/A. In initial 5-year term

 • What is the annual value of the contract(s)?

MRI - £69k

TfCloud - £12,600 pa

• What is the total contract value of each contract?
MRI - Fully installed, with initial term of 5-year costs £627k

Tf Cloud - Annual fee above plus initial £14,000 implementation cost

• How was the contract(s) procured, e.g., framework/tender?
MRI - Open Tender – OJEU
Tf Cloud - Full 2 stage OJEU tender

• Who is the senior officer responsible for these systems?

MRI – Julia Hovells, Finance
Tf Cloud - Philip Doggett, Property Services

We aim to provide a high quality service to you and hope that you are
satisfied with this response. If you have any further questions please do
not hesitate to contact us.

Yours sincerely

Information Management Team

3C Shared Services

Email:

For South Cambridgeshire DC - [email address]

For Cambridge City Council -[Cambridge City Council request email]

For Huntingdonshire DC - [email address]

3C Shared Services is a strategic partnership between Cambridge City
Council, Huntingdonshire District Council and South Cambridgeshire
District Council

Appeals Process

The Council is committed to transparency and openness, and it is our
intention to comply fully with the laws that govern access to information.
If you have any cause to believe that the terms of the FOI Act or EIR
Regulations are not being met by us, please let us know in the first
instance. If you are still dissatisfied you can address your complaint to
the Information Governance Manager who will undertake an Internal Review
of your case. Internal review requests should be submitted within two
months of the date of receipt of the response to your original request.
Further to this you have the subsequent option to contact the Information
Commissioner's Office.

Copyright

Provision of this information does not automatically infer the right to
copy publish or alter the information. In most cases the Council will own
the copyright of the information provided here, or the information will be
provided under the Open Government Licence (OGL), but the rights to some
information may belong to a third party and if so a re- use licence may be
required. Please contact us for advice.

We don't know whether the most recent response to this request contains information or not – if you are Brandon Bamforth (Account suspended) please sign in and let everyone know.