Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywJonathan Fallon mewngofnodwch a gadael i bawb wybod.

Managed Print Services

Jonathan Fallon made this Rhyddid Gwybodaeth request to Southampton City Council

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

We're waiting for Jonathan Fallon to read recent responses and update the status.

Dear Southampton City Council,

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q2. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q3. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q4. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q5. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q6. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.

Q7. Do you have any print management software? If so, which software?

Q8. Do they supply you with any scanning software (additional to the software native to the device)?

Q9. What Document Management solution/s do you currently use within your organization?

Q10. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's

Yours faithfully,

Jonathan Fallon

Information, Southampton City Council

Thank you for contacting Southampton City Council.

Your enquiry will be passed to the relevant team/officer for action.

If you have made a request for information, you will receive a response
promptly, and within the statutory timeframe for compliance. Once your
request has been logged, you will receive further details of this, and you
may be contacted if we require further information from you.

IMPORTANT INFORMATION:

Due to unprecedented challenges facing the Council during the coronavirus
(COVID-19) pandemic, resources are being diverted from service areas, so
that key services can be provided. Access to physical records is also
limited.

As such, there may be a delay in providing you with the information
requested within the statutory timeframe, although you will be kept
updated as to any delays.

The Council is will still process your request promptly, and you will
receive a response as soon as possible. I hope that this is understandable
during this extraordinary period.

If you have any queries, please contact the Council's Corporate Legal Team
on 023 8083 2129.

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, Environmental Information Regulations 2004 or
data protection legislation. If you are not the person or organisation it
was meant for, apologies, please ignore it, delete it, and notify us. SCC
does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

Our Privacy Policy ([1]http://www.southampton.gov.uk/privacy) explains how
we handle your personal data

References

Visible links
1. http://www.southampton.gov.uk/privacy

Information, Southampton City Council

Dear Jonathan Fallon,

 

Thank you for your Freedom of Information request. On review, the Council
considers that it is not obliged to comply with this request in accordance
with section 14 of the FOIA, as the request has been deemed to be
vexatious for the following reason(s):

 

·        The Council is satisfied that there is no reasonable grounds for
making the request, because it appears that it is made purely for
commercial purposes.

 

·        The Council is further satisfied that disclosure of the requested
information would not be of sufficient value to public at large. This is
because the information request is aimed at identifying the Council’s
current printer, printing devices and associated contracts. The requested
information would identify when/if the next re-tender is due and the
minimum requirements for any company wanting to offer these services to
the Council in future. As such, this information could clearly be used for
commercial benefit as it would allow those companies a “head start” when
preparing tender submissions. However, there would be minimal public
benefit from the provision of these records, other than to identify the
annual cost of these systems. Furthermore, some of the information
requested could be available online as part of the Council’s Requirements
to publish any expenditure over £500.00, which can be found online:
[1]https://www.southampton.gov.uk/council-d...

 

·        The Council is further satisfied that responding would likely
cause require a disproportionate level of effort. The level of work
required to compile this information would not be proportionate to value
of this information to the public at large. This would be particularly
disproportionate at this time as the Council is currently responding to a
pandemic level crisis, and various staff and services have been redeployed
to essential services. This would therefore place an unjustified level of
disruption on the authority during these extraordinary times.

 

The Council does have a requirement, under S16 of the Freedom of
information Act 2000, to consider how it can provide advice and assistance
in helping the requester submit a request that would not be considered
vexatious. At this time, I would suggest that the Council could accept a
request for details of the annual costs for these services as well as the
names of the companies undertaking these services as there is a greater
public interest in disclosure of these records. However, the Council will
consider any reformulated request as a fresh request for information.

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to:

 

Service Director – Legal and Governance

Southampton City Council

Civic Centre

SOUTHAMPTON

SO14 7LT

 

Email: [2][email address]

 

Please remember to quote the reference number above in any future
communications.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision.

 

The Information commissioner can be contacted by using the details
available at [3]https://ico.org.uk/make-a-complaint/ or by post at:

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

SK9 5AF

Regards,

 

Nathan Matterson
Information Governance Officer

Legal & Governance

Southampton and Fareham Legal Services Partnership
Southampton City Council
Tel: 023 8083 3000 (switchboard)

[4]@SouthamptonCC    [5]facebook.com/SotonCC

 

FOI-2021-1113-041120/01894181

 

 

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, Environmental Information Regulations 2004 or
data protection legislation. If you are not the person or organisation it
was meant for, apologies, please ignore it, delete it, and notify us. SCC
does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

Our Privacy Policy ([6]http://www.southampton.gov.uk/privacy) explains how
we handle your personal data

References

Visible links
1. https://www.southampton.gov.uk/council-d...
2. mailto:[email address]
3. https://urldefense.proofpoint.com/v2/url...
4. https://urldefense.proofpoint.com/v2/url...
5. https://urldefense.proofpoint.com/v2/url...
6. http://www.southampton.gov.uk/privacy

Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywJonathan Fallon mewngofnodwch a gadael i bawb wybod.