Managed Print Services

The request was partially successful.

Dear Copeland Borough Council,

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q2. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q3. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q4. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q5. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q6. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.

Q7. Do you have any print management software? If so, which software?

Q8. Do they supply you with any scanning software (additional to the software native to the device)?

Q9. What Document Management solution/s do you currently use within your organization?

Q10. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details?

Yours faithfully,

Colin

Info, Copeland Borough Council

1 Attachment

Good Morning,

 

Thank you for your Freedom of Information Request.  Your request for
information has been forwarded on to our Freedom of Information Officer.

 

Thank you,

Laureen

Customer Services Officer

Copeland Borough Council

Copeland Borough Council, Market Hall, Market Place, Whitehaven, Cumbria,
CA28 7JG.

Tel: 01946 598300. Fax: 01946 598303. [1]www.copeland.gov.uk,
[2][Copeland Borough Council request email]

Working to improve lives, communities and the prosperity of Copeland

 

 

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Freedom of Information, Copeland Borough Council

1 Attachment

Dear Colin

 

I acknowledge receipt of your Request for Information under the Freedom of
Information Act 2000.

 

Your request is being considered and you will receive any recorded
information held by Copeland Borough Council within the statutory
timescale of 20 working days as defined by the Freedom of Information Act
2000, subject to the information not being exempt or containing a
reference to a third party.

 

For your information, the Act defines a number of exemptions, which may
prevent release of the information you have requested.  There will be an
assessment and if any of the exemption categories apply then the
information will not be released.  You will be informed if this is the
case, including your rights of appeal.

 

If the information you request contains reference to a third party then
they may be consulted prior to a decision being taken on whether or not to
release the information to you.  You will be informed if this is the case.

 

There may be a fee payable for this information.  This will be considered
and you will be informed if a fee is payable.  In this event the fee must
be paid before the information is processed and released.  The 20 working
day time limit for responses is suspended until receipt of the payment.

 

If you have any queries or concerns then please contact me.

 

Further information is also available from the Information Commissioner
at:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Telephone 01625 545700

[1]https://ico.org.uk/

 

Yours sincerely

 

Freedom of Information

Copeland Borough Council

 

01946 598300

[2][email address]

 

Copeland Borough Council, [3]www.copeland.gov.uk, [4][Copeland Borough Council request email]

 

[5]Description: Description: cid:image001.png@01CC9A38.1440D120

 

Working to improve lives, communities and the prosperity of Copeland

 

 

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Freedom of Information, Copeland Borough Council

2 Attachments

Dear Colin

 

Thank you for your request for information regarding Managed Print
Services

 

I can advise that the information requested is as follows:

Q1. Companies awarded?

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

For reasons of cybersecurity we do not release ICT technology
suppliers/brands.

 

Q2. Length of contract/s and end dates?

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

5 years DEC-2025

 

Q3. Number of devices?

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

12 devices in total

 

Q4. Annual print/copy volume

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

circa 1,200,000 imprints

 

Q5. Annual spend?

a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

£16,657/annum

 

Q6. Details on how these were procured. i.e. By Framework a. Procurement
method b. If Framework, please state which one.

Crown Commercial Services Framework RM3781 Lot 2

 

Q7. Do you have any print management software? If so, which software?

For reasons of cybersecurity we do not release ICT technology
suppliers/brands.

 

Q8. Do they supply you with any scanning software (additional to the
software native to the device)?

Yes

 

Q9. What Document Management solution/s do you currently use within your
organization?

For reasons of cybersecurity we do not release ICT technology
suppliers/brands.

 

Q10. Who are the procurement & business/IT contacts within your
organization responsible for the decision on MFD's and the contract(s)?
What is their job title, and their contact telephone & email details?

ICT Manager – For reasons of GDPR we do not release names and contact
details for our staff.

 

 

I hope this is the information you require, but do not hesitate to contact
me if you wish to clarify anything further.

 

The Council makes every effort to make sure that the services it provides
are as efficient and effective as possible, and this includes any requests
under the Freedom of Information Act.

 

If you believe that your request has not been dealt with satisfactorily
you should follow the Council’s complaints procedure.

 

If you have followed the complaints procedure and are still not happy with
how your request has been dealt with you may also contact the:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Enquiry/Information Line: 01625 545 745

For more information: [1]https://ico.org.uk/

 

Yours Sincerely

Freedom of Information

Copeland Borough Council

01946 598300

[2][email address]

Copeland Borough Council, Whitehaven Commercial Park, Moresby Parks,
Whitehaven, Cumbria, CA28 8YD

 

[3]cid:image002.png@01D0B402.02E46080

 

 

 

 

From: Info <[Copeland Borough Council request email]>
Sent: 26 January 2021 10:21
To: Colin <[FOI #721418 email]>
Subject: RE: Freedom of Information request - Managed Print Services

 

Good Morning,

 

Thank you for your Freedom of Information Request.  Your request for
information has been forwarded on to our Freedom of Information Officer.

 

Thank you,

Laureen

Customer Services Officer

Copeland Borough Council

Copeland Borough Council, Market Hall, Market Place, Whitehaven, Cumbria,
CA28 7JG.

Tel: 01946 598300. Fax: 01946 598303. [4]www.copeland.gov.uk,
[5][Copeland Borough Council request email]

Working to improve lives, communities and the prosperity of Copeland

 

 

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