Managed Print Services

Roedd y cais yn rhannol lwyddiannus.

Dear Walsall Metropolitan Borough Council,

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs

b. Printers

c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one RFQ?

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Lauren Ballam

Naiyar Sultana, Walsall Metropolitan Borough Council

Dear Lauren Ballam,

Request for Information RFI-1859-20

Thank you for your request for information relating to Photocopiers, printers & scanning software which was received on 01 September 2020.

In accordance with the provisions of the Freedom of Information Act 2000 the council will respond to your request within 20 working days, saying whether we have the information that you want, and if there will be any charges.

If, for any reason, we cannot provide you with the information, we will tell you why.

If we need to clarify your request, we will contact you again.

Update – Your Information Rights Requests and Coronavirus:

Walsall Council is working extremely hard to ensure the safety and wellbeing of all residents of the borough during this difficult period. As part of this working practices and priorities within the council may need to change in line with advice from the Government and our own Public Health Service.

This may mean that our usual processes for responding to requests for information will need to change, and unfortunately you may experience delays in receiving the information you have requested.

We apologise in advance if we cannot respond within the statutory timeframe of your request - however should your request be effected we will let you know and will endeavour to keep you updated on our progress.

We ask that show understanding and patience as we work through this difficult time and we assure that we will do our upmost to ensure you receive a response to your request as soon as possible

In the meantime, if you need to contact me about your request, please do so quoting the above reference number.

Yours sincerely,

Naiyar Sultana

Assurance Team, Resources and Transformation

Walsall Metropolitan Borough Council,

Civic Centre,

Darwall Street,

Walsall, WS1 1DG

Email: [Walsall Council request email]

Service area: walsall.gov.uk/ Information Governance and Assurance

Website: www.walsall.gov.uk

http://int.walsall.gov.uk/portals/0/Comm...

Disclaimer: IF THIS EMAIL IS MARKED PRIVATE OR CONFIDENTIAL - PLEASE RESPECT CONFIDENTIALITY AND DO NOT SHARE OR FORWARD IT TO ANYONE ELSE WITHOUT THE EXPRESS CONSENT OF THE AUTHOR. The information in this message should be regarded as confidential and is intended for the addressee only unless explicitly stated. If you have received this message in error it must be deleted and the sender notified. The views expressed in this message are personal and not necessarily those of Walsall MBC unless explicitly stated. E-mails sent or received from Walsall MBC may be intercepted and read by the Council. Interception will only occur to ensure compliance with Council policies or procedures or regulatory obligations, to prevent or detect crime. You should also be aware that any email may be the subject of a request under Data Protection, Freedom of Information or Environmental Information legislation and therefore could be disclosed to third parties.

E-mail Security: Communication by internet email is not secure as messages can be intercepted and read by someone else. Therefore we strongly advise you not to email any information, which if disclosed to unrelated third parties would be likely to cause harm or distress. If you have an enquiry of this nature please provide a postal address to allow us to communicate with you in a more secure way. If you want us to respond by email you must realise that there can be no guarantee of privacy.

dangos adrannau a ddyfynnir

Walsall Metropolitan Borough Council

1 Atodiad

Dear Ms Ballam,

 

Freedom of Information Request RFI-1859-20

 

Further to your request for information about Managed Print Services, I
can tell you the following:

 

1. Current printing and photocopier contract details?

    a. Photocopiers/MFD?s June 2018 to June 2023

    b. Printers No desktop printers

    c. Print room / reprographics August 2018 to August 2023

 

2. Companies awarded? Konica Minolta Business Solutions (UK) Ltd

    a. Photocopiers/MFDs

    b. Printers

    c. Print room / reprographics

 

3. Length of contract/s and end dates? As question 1

    a. Photocopiers/MFDs

    b. Printers

    c. Print room / reprographics

 

4. Number of devices?

    a. Photocopiers/MFDs 101

    b. Printers 0

    c. Print room / reprographics 5

 

5. Annual print/copy volume

    a. Photocopiers/MFDs Mono – Approx 7.5million, Colour –  Approx
3million

    b. Printers 0

    c. Print room / reprographics Mono – Approx 4.5million, Colour –
Approx 1million

 

6. Annual spend?

    a. Photocopiers/MFDs Approx £138k

    b. Printers 0

    c. Print room / reprographics Approx £53k

 

7. Details on how these were procured. i.e. By Framework

    a. Procurement method Crescent Purchasing Consortium (CPC) Framework

    b. If Framework, please state which one RFQ?

 

8. Do you have any print management software? If so, which

    software? Ysoft Safe Q

 

9. Do they supply you with any scanning software (additional to the

    software native to the device)? No

 

10. What Document Management solution/s do you currently use within

    your organization? Civica EDMS used within one department 

 

11. What PDF software do you pay for? And how many licenses do you

    pay for (an average per annum would be a good number here please)? 

Nitro, 150 licences for 3 yrs at a total cost of £6,300 p/a.

 

Most of the information that we provide in response to Freedom of
Information Act 2000 requests will be subject to copyright protection.  In
most cases the copyright will be owned by Walsall Council. The copyright
in respect of other information may be owned by another person or
organisation, as indicated.

 

You are free to use any information supplied to you in response to this
request for your own non-commercial research or private study purposes.
The information may also be used for any other purpose allowed by a
limitation or exception in copyright law, such as news reporting.
 However, any other type of re-use, for example by publishing the
information in analogue or digital form, including on the internet, will
require the permission of the copyright owner.

 

I hope that the information provided is useful to you. However, if you are
dissatisfied, you should set out in writing your grounds for complaint and
send to: Corporate Assurance Manager, Resources & Transformation, Civic
Centre, Darwall Street, Walsall, WS1 1TP.

 

If you are not content with the outcome of your complaint, you may apply
directly to the Information Commissioner’s Office (ICO) for a decision.
Please remember that, generally, the ICO cannot make a decision unless you
have first exhausted the complaints procedure provided by the council. The
Information Commissioner can be contacted at: The Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF. [1]https://ico.org.uk/global/contact-us/

 

Yours sincerely,

Emma Thomas

 

 

Assurance Team, Resources and Transformation

Walsall Metropolitan Borough Council,

Civic Centre,

Darwall Street,

Walsall, WS1 1DG

Email: [Walsall Council request email]

Service area: [2]walsall.gov.uk/ Information Governance and Assurance

Website:  [3]www.walsall.gov.uk

 

[4]http://int.walsall.gov.uk/portals/0/Comm...

Disclaimer: IF THIS EMAIL IS MARKED PRIVATE OR CONFIDENTIAL - PLEASE
RESPECT CONFIDENTIALITY AND DO NOT SHARE OR FORWARD IT TO ANYONE ELSE
WITHOUT THE EXPRESS CONSENT OF THE AUTHOR. The information in this message
should be regarded as confidential and is intended for the addressee only
unless explicitly stated.  If you have received this message in error it
must be deleted and the sender notified.  The views expressed in this
message are personal and not necessarily those of Walsall MBC unless
explicitly stated.  E-mails sent or received from Walsall MBC may be
intercepted and read by the Council.  Interception will only occur to
ensure compliance with Council policies or procedures or regulatory
obligations, to prevent or detect crime. You should also be aware that any
email may be the subject of a request under Data Protection, Freedom of
Information or Environmental Information legislation and therefore could
be disclosed to third parties.

 

E-mail Security: Communication by internet email is not secure as
messages can be intercepted and read by someone else. Therefore we
strongly advise you not to email any information, which if disclosed to
unrelated third parties would be likely to cause harm or distress. If you
have an enquiry of this nature please provide a postal address to allow us
to communicate with you in a more secure way. If you want us to respond by
email you must realise that there can be no guarantee of privacy.

 

 

 

References

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